General Ledger Workbook

More documents

Recommendations

Info

Defining Account NumbersBig PictureTo make the job of entering account numbers easier, you shouldplan how you want to structure your account numbers andsubaccount numbers. For more information about accountnumbers and financial entities, see the tabbed sectionIntroduction.If you plan to use more than one subaccount number, you cancopy all the account numbers from the first profit center you setup to the other profit centers. After copying the information,print an account list of that subaccount number for your records.1. Plan your Account NumberStructureWill you be using differentsubaccount numbers?2. Enter account number informationFunction GCMUOption 13. Print Account ListFunction GCMUOption 44. Any Mistakes?No6. Copy Account Numbers toDifferent SubaccountsFunction GCMUOption 5(Optional)Yes5. Make CorrectionsFunction GCMUOption 2Option 37. Print Account Listby Subaccount NumberFunction GCMUOption 4Defining Account Numbers0/1090/H5295 Big Picture 4-3
GCMUChart of Accounts MaintenanceStep 1 — Defining Account NumbersGCMUThe Triad system requires a master list of <strong>General</strong> <strong>Ledger</strong>account numbers. You must customize this file to fit your store'saccounting needs.You may want to standardize the use of account numbers bygrouping them into the following categories:Range Account Type1000-1999 Assets2000-2999 Liabilities3000-3999 Owner's Equity4000-4999 Revenue5000-5999 ExpensesWhen entering account numbers, you will need to make decisionsfor the following:• type of financial statement- balance sheet- profit and loss statement• typical balance- credit- debit• when to delete detail (compression code)• the offset account number (optional)• whether to auto distribute to other account numbers(optional)• when to print subtotals on Report RGTR—Trial BalanceReport (optional)GCMU0/1090/H5295 Chart of Accounts Maintenance 4-7
Page 1: H • A • R • D • G • O •
Page 8: Functions (Cont'd) 1 1GLMU—Financ
Page 11 and 12: Using This Workbook1In This Section
Page 14 and 15: About This WorkbookThe General Ledg
Page 16 and 17: Conventions Used in This WorkbookYo
Page 18 and 19: ConventionBlank LinesDescriptionIn
Page 20 and 21: Personalizing Your Workbook 2-7Befo
Page 22: CommonAccounting TermsFollowing are
Page 25 and 26: What is theAccounting Cycle?Here is
Page 27 and 28: Personalizing This WorkbookPersonal
Page 29 and 30: Do-It-Yourself CenterProfit and Los
Page 31 and 32: Setting Up the Fiscal Year3Big Pict
Page 33 and 34: GRMUAccounting Period MaintenanceSt
Page 35 and 36: Lab ExerciseThe instructor has alre
Page 37: Setting Up Account NumbersBig Pictu
Page 41 and 42: 5. T/B Subtotal Level6. Fin Stateme
Page 43 and 44: At any menu, type GLEM and press .
Page 45 and 46: Field Names forWildcard OptionNotes
Page 47 and 48: AccountDescriptionFin-StmtTypeParen
Page 49 and 50: Lab Exercise 5-15Step 2—Entering
Page 51 and 52: GTMTFinancial Statement Text File M
Page 53 and 54: GLMUFinancial Statement Layout Main
Page 55 and 56: 3. DescriptionHere is a sample of t
Page 57 and 58: Balance SheetHere is a sample of th
Page 59 and 60: Year + or -Budget Code8. Show Ratio
Page 61 and 62: Lab ExerciseStep 2 — Entering Sta
Page 63 and 64: • For the profit and loss stateme
Page 65 and 66: Posting Journal TransactionsBig Pic
Page 67 and 68: For more information about Function
Page 69 and 70: RDJ (Daily Journal Report)Below is
Page 71 and 72: RDS (Daily Sales Report)Below is a
Page 73 and 74: RAGL (AP Distribution to G/L Report
Page 75 and 76: ContentsIntroduction...............
Page 77 and 78: 1A/R and Sales Passoff OverviewBack
Page 79 and 80: 1If Function MSO is And ThenNoteIf
Page 81 and 82: 2TipBefore you begin, youmay want t
Page 83 and 84: 2The system passes information to G
Page 85 and 86: 2Multistore UsersG/L accounts are s
Page 87 and 88: If Function MCR is Y or N and Funct
Page 89 and 90:
3Passing A/R and Sales to G/LThis c
Page 91 and 92:
Displaying the Entries in Function
Page 93 and 94:
QQuestions You May HaveHere are the
Page 95 and 96:
How can I eliminate all of the deta
Page 97 and 98:
ForewordThis manual contains refere
Page 99 and 100:
Using This WorkbookOverviewThis cha
Page 101 and 102:
ConventionMessagesExercisesNotesImp
Page 103 and 104:
Exiting the Training ModeTo exit th
Page 105 and 106:
IntroductionThis section presents t
Page 107 and 108:
Backoffice terminalPOS terminalTran
Page 109 and 110:
2. Type and press to display acco
Page 111 and 112:
7. Press twice.Screen A (Accounts
Page 113 and 114:
Screen 4 displays. Your screen look
Page 115 and 116:
To which account does the system pa
Page 117 and 118:
✍ Answers for Setting Up A/R and
Page 119 and 120:
Passing Off A/R and Salesto G/LOver
Page 121 and 122:
Passing Off A/R and Sales to Genera
Page 123 and 124:
7. Look at page 6 of your report. I
Page 125 and 126:
10. Press to return to the Main Me
Page 127 and 128:
2. If you don’t want to print the
Page 129 and 130:
Setting Up Recurring Transactions7B
Page 131 and 132:
GSJURecurring Journal Transaction P
Page 133 and 134:
7. Auto Distribute?8. Counter Balan
Page 135 and 136:
8End-of-MonthBig Picture 8-1GSJU—
Page 137 and 138:
End-of-MonthBig PictureIf you have
Page 139 and 140:
GSMUSelect and Print Financial Stat
Page 141 and 142:
GCMPCompress General Ledger Transac
Page 143 and 144:
Lab ExerciseSteps 1, 2, 3, 4, and 5
Page 145 and 146:
End-of-Month TroubleshootingOut-of-
Page 147 and 148:
End-of-YearBig PictureAt the end of
Page 149 and 150:
When you are entering adjustments a
Page 151 and 152:
ChecklistEnd-of-YearPrint Trial Bal
Page 153 and 154:
Questions You May HaveAbout Setting
Page 155 and 156:
About Setting Up the Financial Stat
Page 157 and 158:
About Processing Journal Transactio
Page 159 and 160:
About Setting Up Recurring Transact
Page 161 and 162:
About End-of-YearBelow are common q
Page 163 and 164:
11FunctionsWhat is This Section For
Page 165 and 166:
GYEN — Year-End ProcedureGYEN-1MS
Page 167 and 168:
GBCMBudget Code MaintenancePurposeU
Page 169 and 170:
GBUMBudget MaintenancePurposeUse Fu
Page 171 and 172:
AddingWhen you add budget amounts,
Page 173 and 174:
2. Company If you entered Y in the
Page 175 and 176:
GCMPCompress General Ledger Transac
Page 177 and 178:
GCMUChart of Accounts MaintenancePu
Page 179 and 180:
1. Account You will need to assign
Page 181 and 182:
For more information about the Tria
Page 183 and 184:
9. CompressionCodeDetermines when d
Page 185 and 186:
You must tell the system whether th
Page 187 and 188:
Chart of Accounts MaintenanceCopy A
Page 189 and 190:
GCONG/L Control File MaintenancePur
Page 191 and 192:
GDMUDistribution Code File Maintena
Page 193 and 194:
Distribution Code File MaintenancCo
Page 195 and 196:
GGMUGeneral Journal Transaction Pro
Page 197 and 198:
2. Trx Date The date of the transac
Page 199 and 200:
8. CounterBalance?If you set up a c
Page 201 and 202:
1. Starting Date The first date in
Page 203 and 204:
GLCARecalculate Financial Summary A
Page 205 and 206:
GLCOMultistore Users OnlyCompany Co
Page 207 and 208:
Field DefinitionsUse Function GLCO
Page 209 and 210:
GLEMFinancial Entity MaintenancePur
Page 211 and 212:
Financial Entity Maintenance1.2.3.E
Page 213 and 214:
1-18From/ToIn the first field (from
Page 215 and 216:
Copying layouts:• save time• re
Page 217 and 218:
Financial Statement Layout Maintena
Page 219 and 220:
Code Acct No/Desc. Prt/AccumACCT 10
Page 221 and 222:
Code Account DescriptionACCT 1001-0
Page 223 and 224:
If the type of statement is B, P, S
Page 225 and 226:
Page 227 and 228:
Page 229 and 230:
Page 231 and 232:
NOTE:You may also manually create a
Page 233 and 234:
5. Description Enter the descriptio
Page 235 and 236:
99/99/99 Automatic Passoff to Gener
Page 237 and 238:
Summary orDetail?Available codes ar
Page 239 and 240:
GRMUAccounting Period MaintenancePu
Page 241 and 242:
1-13Start DateEnd DateIf you are us
Page 243 and 244:
Recurring Journal Trx Processingfor
Page 245 and 246:
7. Auto Distribute? If you have set
Page 247 and 248:
If you create different financial l
Page 249 and 250:
Statement of Changes inFinancial Po
Page 251 and 252:
or• Use specification numbers 201
Page 253 and 254:
If you are trying to print financia
Page 255 and 256:
Budget CodeSee the field definition
Page 257 and 258:
GTMTText File MaintenancePurposeUse
Page 259 and 260:
Field Definitions for Screen 2Use S
Page 261 and 262:
After completing Function GYEN, you
Page 263 and 264:
If you have run Function GYEN befor
Page 265 and 266:
Here are some other ways of separat
Page 267 and 268:
• Which A/P?• Which P/R?• Whi
Page 269 and 270:
• Store 3 would be set up in the
Page 271 and 272:
Option 7In the table on page MSR-4,
Page 273 and 274:
12ReportsWhat Is This Section For?
Page 275 and 276:
GSJU—Recurring JournalTransaction
Page 277 and 278:
Reports Printed at SubmenusGGMU—G
Page 279 and 280:
GBCM, Option 4GBCM-2 Budget Code Ma
Page 281 and 282:
GBUM, Option 4GBUM-2 Budget Mainten
Page 283 and 284:
Page 1GCMU, Option 4GCMU-2 Chart of
Page 285 and 286:
GDMUDistribution Code File Maintena
Page 287 and 288:
Page 289 and 290:
Page 291 and 292:
GLEMFinancial Entity MaintenanceMen
Page 293 and 294:
GLMUFinancial Statement Layout Main
Page 295 and 296:
GLMUFinancial Statement Layout Main
Page 297 and 298:
Profit and Loss StatementGLMU, Opti
Page 299 and 300:
Balance SheetGLMU, Option 8GLMU-2 F
Page 301 and 302:
Changes in Financial PositionGLMU,
Page 303 and 304:
Statement of Cash FlowGLMU, Option
Page 305 and 306:
GSJU, Option 4GSJU-2 Recurring Jour
Page 307 and 308:
GSJU, Option 5GSJU-2 Recurring Jour
Page 309 and 310:
GSMU, Option 1GSMU-2 Select and Pri
Page 311 and 312:
Balance SheetGSMU, Option 2GSMU-2 S
Page 313 and 314:
Statement of Cash FlowGSMU, Option
Page 315 and 316:
Changes in Financial PositionGSMU,
Page 317 and 318:
GTMT, Option 4GTMT-2 Text File Main
Page 319 and 320:
RGFVRGFV-2 Financial Statement Veri
Page 321 and 322:
RGRFRGRF-2 Print Source Cross Refer
Page 323 and 324:
DetailRGTRRGTR-2 Print Trial Balanc
Page 325 and 326:
RGWSPrint General Ledger WorksheetP
Page 327 and 328:
13Converting CustomersWho is This S
Page 329 and 330:
Converting CustomersWho is This Sec
Page 331 and 332:
What's New? Description/Benefits Fo
Page 333 and 334:
What's New? Description/Benefits Fo
Page 335 and 336:
List of General Ledger ProgramsProg
Page 337 and 338:
Index* This information is in the t
Page 339 and 340:
F (Cont’d)Financial statementsche
Page 341 and 342:
MMonthSee End-of-MonthMultistoreSee
show all

General Ledger Workbook

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?