General Ledger Workbook

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Setting Up Financial StatementsBig PictureThe Triad General Ledger application is very flexible. Youplan and format your financial statements to be as detailed oras basic as you want.1. Write the layout codes and relatedinformation on your financialstatements2. Enter heading for each statementFunction GTMTOption 13. Enter layout codes and relatedinformation for each statementFunction GLMUOption 14. Print Edit List and SampleStatementsFunction GLMUOption 7Option 85. Any Mistakes?No7. Specify how the statementsshould printFunction GSMUOption 1Yes6. Make CorrectionsFunction GLMUOption 2Option 38. Check account numberswith statement layoutReport RGFVSetting Up Financial Statements0/1090/H5295 Big Picture 5-1
GTMTFinancial Statement Text File MaintenanceStep 2 — Entering Statement HeadingsGTMTIn the General Ledger application, you need to define thestatement headings. You assign each heading a two-digit code.This text code will be entered in Function GLMU (FinancialStatement Layout Maintenance) so that the heading appears inthe appropriate space on the financial statements.You can also enter footnotes or any other constant informationyou want to print on your financial statements.At any menu, type GTMT and press . The FinancialStatement Text File Maintenance Submenu appears:1. ADD TEXTS2. CHANGE/INQUIRE TEXTS3. DELETE TEXTS4. PRINT OUT TEXTSHere is a sample of the first Financial Statement Text FileMaintenance Screen:Financial Statement Text File Maintenance1.2.Text NoDescription2 N30 A/NGTMT0/1090/H5295 Financial Statement Text File Maintenance 5-3
Page 1: H • A • R • D • G • O •
Page 8: Functions (Cont'd) 1 1GLMU—Financ
Page 11 and 12: Using This Workbook1In This Section
Page 14 and 15: About This WorkbookThe General Ledg
Page 16 and 17: Conventions Used in This WorkbookYo
Page 18 and 19: ConventionBlank LinesDescriptionIn
Page 20 and 21: Personalizing Your Workbook 2-7Befo
Page 22: CommonAccounting TermsFollowing are
Page 25 and 26: What is theAccounting Cycle?Here is
Page 27 and 28: Personalizing This WorkbookPersonal
Page 29 and 30: Do-It-Yourself CenterProfit and Los
Page 31 and 32: Setting Up the Fiscal Year3Big Pict
Page 33 and 34: GRMUAccounting Period MaintenanceSt
Page 35 and 36: Lab ExerciseThe instructor has alre
Page 37 and 38: Setting Up Account NumbersBig Pictu
Page 39 and 40: GCMUChart of Accounts MaintenanceSt
Page 41 and 42: 5. T/B Subtotal Level6. Fin Stateme
Page 43 and 44: At any menu, type GLEM and press .
Page 45 and 46: Field Names forWildcard OptionNotes
Page 47 and 48: AccountDescriptionFin-StmtTypeParen
Page 49: Lab Exercise 5-15Step 2—Entering
Page 53 and 54: GLMUFinancial Statement Layout Main
Page 55 and 56: 3. DescriptionHere is a sample of t
Page 57 and 58: Balance SheetHere is a sample of th
Page 59 and 60: Year + or -Budget Code8. Show Ratio
Page 61 and 62: Lab ExerciseStep 2 — Entering Sta
Page 63 and 64: • For the profit and loss stateme
Page 65 and 66: Posting Journal TransactionsBig Pic
Page 67 and 68: For more information about Function
Page 69 and 70: RDJ (Daily Journal Report)Below is
Page 71 and 72: RDS (Daily Sales Report)Below is a
Page 73 and 74: RAGL (AP Distribution to G/L Report
Page 75 and 76: ContentsIntroduction...............
Page 77 and 78: 1A/R and Sales Passoff OverviewBack
Page 79 and 80: 1If Function MSO is And ThenNoteIf
Page 81 and 82: 2TipBefore you begin, youmay want t
Page 83 and 84: 2The system passes information to G
Page 85 and 86: 2Multistore UsersG/L accounts are s
Page 87 and 88: If Function MCR is Y or N and Funct
Page 89 and 90: 3Passing A/R and Sales to G/LThis c
Page 91 and 92: Displaying the Entries in Function
Page 93 and 94: QQuestions You May HaveHere are the
Page 95 and 96: How can I eliminate all of the deta
Page 97 and 98: ForewordThis manual contains refere
Page 99 and 100: Using This WorkbookOverviewThis cha
Page 101 and 102:
ConventionMessagesExercisesNotesImp
Page 103 and 104:
Exiting the Training ModeTo exit th
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IntroductionThis section presents t
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Backoffice terminalPOS terminalTran
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2. Type and press to display acco
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7. Press twice.Screen A (Accounts
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Screen 4 displays. Your screen look
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To which account does the system pa
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✍ Answers for Setting Up A/R and
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Passing Off A/R and Salesto G/LOver
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Passing Off A/R and Sales to Genera
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7. Look at page 6 of your report. I
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10. Press to return to the Main Me
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2. If you don’t want to print the
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Setting Up Recurring Transactions7B
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GSJURecurring Journal Transaction P
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7. Auto Distribute?8. Counter Balan
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8End-of-MonthBig Picture 8-1GSJU—
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End-of-MonthBig PictureIf you have
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GSMUSelect and Print Financial Stat
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GCMPCompress General Ledger Transac
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Lab ExerciseSteps 1, 2, 3, 4, and 5
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End-of-Month TroubleshootingOut-of-
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End-of-YearBig PictureAt the end of
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When you are entering adjustments a
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ChecklistEnd-of-YearPrint Trial Bal
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Questions You May HaveAbout Setting
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About Setting Up the Financial Stat
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About Processing Journal Transactio
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About Setting Up Recurring Transact
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About End-of-YearBelow are common q
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11FunctionsWhat is This Section For
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GYEN — Year-End ProcedureGYEN-1MS
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GBCMBudget Code MaintenancePurposeU
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GBUMBudget MaintenancePurposeUse Fu
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AddingWhen you add budget amounts,
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2. Company If you entered Y in the
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GCMPCompress General Ledger Transac
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GCMUChart of Accounts MaintenancePu
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1. Account You will need to assign
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For more information about the Tria
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9. CompressionCodeDetermines when d
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You must tell the system whether th
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Chart of Accounts MaintenanceCopy A
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GCONG/L Control File MaintenancePur
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GDMUDistribution Code File Maintena
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Distribution Code File MaintenancCo
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GGMUGeneral Journal Transaction Pro
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2. Trx Date The date of the transac
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8. CounterBalance?If you set up a c
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1. Starting Date The first date in
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GLCARecalculate Financial Summary A
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GLCOMultistore Users OnlyCompany Co
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Field DefinitionsUse Function GLCO
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GLEMFinancial Entity MaintenancePur
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Financial Entity Maintenance1.2.3.E
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1-18From/ToIn the first field (from
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Copying layouts:• save time• re
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Financial Statement Layout Maintena
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Code Acct No/Desc. Prt/AccumACCT 10
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Code Account DescriptionACCT 1001-0
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If the type of statement is B, P, S
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NOTE:You may also manually create a
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5. Description Enter the descriptio
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99/99/99 Automatic Passoff to Gener
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Summary orDetail?Available codes ar
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GRMUAccounting Period MaintenancePu
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1-13Start DateEnd DateIf you are us
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Recurring Journal Trx Processingfor
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7. Auto Distribute? If you have set
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If you create different financial l
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Statement of Changes inFinancial Po
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or• Use specification numbers 201
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If you are trying to print financia
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Budget CodeSee the field definition
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GTMTText File MaintenancePurposeUse
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Field Definitions for Screen 2Use S
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After completing Function GYEN, you
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If you have run Function GYEN befor
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Here are some other ways of separat
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• Which A/P?• Which P/R?• Whi
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• Store 3 would be set up in the
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Option 7In the table on page MSR-4,
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12ReportsWhat Is This Section For?
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GSJU—Recurring JournalTransaction
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Reports Printed at SubmenusGGMU—G
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GBCM, Option 4GBCM-2 Budget Code Ma
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GBUM, Option 4GBUM-2 Budget Mainten
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Page 1GCMU, Option 4GCMU-2 Chart of
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GDMUDistribution Code File Maintena
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GLEMFinancial Entity MaintenanceMen
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GLMUFinancial Statement Layout Main
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GLMUFinancial Statement Layout Main
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Profit and Loss StatementGLMU, Opti
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Balance SheetGLMU, Option 8GLMU-2 F
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Changes in Financial PositionGLMU,
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Statement of Cash FlowGLMU, Option
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GSJU, Option 4GSJU-2 Recurring Jour
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GSJU, Option 5GSJU-2 Recurring Jour
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GSMU, Option 1GSMU-2 Select and Pri
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Balance SheetGSMU, Option 2GSMU-2 S
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Statement of Cash FlowGSMU, Option
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Changes in Financial PositionGSMU,
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GTMT, Option 4GTMT-2 Text File Main
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RGFVRGFV-2 Financial Statement Veri
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RGRFRGRF-2 Print Source Cross Refer
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DetailRGTRRGTR-2 Print Trial Balanc
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RGWSPrint General Ledger WorksheetP
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13Converting CustomersWho is This S
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Converting CustomersWho is This Sec
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What's New? Description/Benefits Fo
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What's New? Description/Benefits Fo
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List of General Ledger ProgramsProg
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Index* This information is in the t
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F (Cont’d)Financial statementsche
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MMonthSee End-of-MonthMultistoreSee
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General Ledger Workbook

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