General Ledger Workbook

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The GoalProducing Financial StatementsDo-It-Yourself CenterBalance SheetAs Of 99/99/99Current AssetsCash $999,999,999.99Accounts Receivable 999,999,999.99Inventory 999,999,999.99Other Current Assets 999,999,999.99Total Current Assets $999,999,999.99Long Term AssetsDelivery Truck $999,999,999.99Depreciation Allow-Del Truck 999,999,999.99Equipment 999,999,999.99Depreciation Allow-Equipment 999,999,999.99Investments $999,999,999.99Building 999,999,999.99Other Fixed Assets 999,999,999.99Total Long Term Assets $999,999,999.99Total Assets $999,999,999.99LiabilitiesAccounts Payable $999,999,999.99Notes Payable 999,999,999.99Total Liabilities $999,999,999.99Owner's EquityOwner's Equity $999,999,999.99Retained Earnings 999,999,999.99Year-to-Date Income 999,999,999.99Total Owner's Equity $999,999,999.99Total Liabilities & Equity $999,999,999.99Introduction to General Ledger2-8 The Goal 0/1090/H5295
Do-It-Yourself CenterProfit and Loss StatementFor the Period 99/99/99 to 99/99/99Current Period AmountYear-to-Date AmountSales $999,999,999.99 $999,999,999.99Cost of Goods Sold 999,999,999.99 999,999,999.99Gross Profit $999,999,999.99 $999,999,999.99ExpensesAdministrative Expenses $999,999,999.99 $999,999,999.99Operating Expenses 999,999,999.99 999,999,999.99Computer Expenses 999,999,999.99 999,999,999.99Depreciation Expense 999,999,999.99 999,999,999.99Total Expenses $999,999,999.99 $999,999,999.99IncomeOperating Income $999,999,999.99 $999,999,999.99Other Income $999,999,999.99 $999,999,999.99Total Income $999,999,999.99 $999,999,999.99Income Tax $999,999,999.99 $999,999,999.99Net Income (Loss) $999,999,999.99 $999,999,999.99What Does the System Need to Produce FinancialStatements?The system needs the following information:• fiscal year• chart of accounts• financial statement layouts and specifications• journal entriesIntroduction to General Ledger0/1090/H5295 The Goal 2-9
Page 1: H • A • R • D • G • O •
Page 8: Functions (Cont'd) 1 1GLMU—Financ
Page 11 and 12: Using This Workbook1In This Section
Page 14 and 15: About This WorkbookThe General Ledg
Page 16 and 17: Conventions Used in This WorkbookYo
Page 18 and 19: ConventionBlank LinesDescriptionIn
Page 20 and 21: Personalizing Your Workbook 2-7Befo
Page 22: CommonAccounting TermsFollowing are
Page 25 and 26: What is theAccounting Cycle?Here is
Page 27: Personalizing This WorkbookPersonal
Page 31 and 32: Setting Up the Fiscal Year3Big Pict
Page 33 and 34: GRMUAccounting Period MaintenanceSt
Page 35 and 36: Lab ExerciseThe instructor has alre
Page 37 and 38: Setting Up Account NumbersBig Pictu
Page 39 and 40: GCMUChart of Accounts MaintenanceSt
Page 41 and 42: 5. T/B Subtotal Level6. Fin Stateme
Page 43 and 44: At any menu, type GLEM and press .
Page 45 and 46: Field Names forWildcard OptionNotes
Page 47 and 48: AccountDescriptionFin-StmtTypeParen
Page 49 and 50: Lab Exercise 5-15Step 2—Entering
Page 51 and 52: GTMTFinancial Statement Text File M
Page 53 and 54: GLMUFinancial Statement Layout Main
Page 55 and 56: 3. DescriptionHere is a sample of t
Page 57 and 58: Balance SheetHere is a sample of th
Page 59 and 60: Year + or -Budget Code8. Show Ratio
Page 61 and 62: Lab ExerciseStep 2 — Entering Sta
Page 63 and 64: • For the profit and loss stateme
Page 65 and 66: Posting Journal TransactionsBig Pic
Page 67 and 68: For more information about Function
Page 69 and 70: RDJ (Daily Journal Report)Below is
Page 71 and 72: RDS (Daily Sales Report)Below is a
Page 73 and 74: RAGL (AP Distribution to G/L Report
Page 75 and 76: ContentsIntroduction...............
Page 77 and 78: 1A/R and Sales Passoff OverviewBack
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1If Function MSO is And ThenNoteIf
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2TipBefore you begin, youmay want t
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2The system passes information to G
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2Multistore UsersG/L accounts are s
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If Function MCR is Y or N and Funct
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3Passing A/R and Sales to G/LThis c
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Displaying the Entries in Function
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QQuestions You May HaveHere are the
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How can I eliminate all of the deta
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ForewordThis manual contains refere
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Using This WorkbookOverviewThis cha
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ConventionMessagesExercisesNotesImp
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Exiting the Training ModeTo exit th
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IntroductionThis section presents t
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Backoffice terminalPOS terminalTran
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2. Type and press to display acco
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7. Press twice.Screen A (Accounts
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Screen 4 displays. Your screen look
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To which account does the system pa
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✍ Answers for Setting Up A/R and
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Passing Off A/R and Salesto G/LOver
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Passing Off A/R and Sales to Genera
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7. Look at page 6 of your report. I
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10. Press to return to the Main Me
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2. If you don’t want to print the
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Setting Up Recurring Transactions7B
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GSJURecurring Journal Transaction P
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7. Auto Distribute?8. Counter Balan
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8End-of-MonthBig Picture 8-1GSJU—
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End-of-MonthBig PictureIf you have
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GSMUSelect and Print Financial Stat
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GCMPCompress General Ledger Transac
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Lab ExerciseSteps 1, 2, 3, 4, and 5
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End-of-Month TroubleshootingOut-of-
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End-of-YearBig PictureAt the end of
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When you are entering adjustments a
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ChecklistEnd-of-YearPrint Trial Bal
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Questions You May HaveAbout Setting
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About Setting Up the Financial Stat
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About Processing Journal Transactio
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About Setting Up Recurring Transact
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About End-of-YearBelow are common q
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11FunctionsWhat is This Section For
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GYEN — Year-End ProcedureGYEN-1MS
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GBCMBudget Code MaintenancePurposeU
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GBUMBudget MaintenancePurposeUse Fu
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AddingWhen you add budget amounts,
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2. Company If you entered Y in the
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GCMPCompress General Ledger Transac
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GCMUChart of Accounts MaintenancePu
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1. Account You will need to assign
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For more information about the Tria
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9. CompressionCodeDetermines when d
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You must tell the system whether th
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Chart of Accounts MaintenanceCopy A
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GCONG/L Control File MaintenancePur
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GDMUDistribution Code File Maintena
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Distribution Code File MaintenancCo
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GGMUGeneral Journal Transaction Pro
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2. Trx Date The date of the transac
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8. CounterBalance?If you set up a c
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1. Starting Date The first date in
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GLCARecalculate Financial Summary A
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GLCOMultistore Users OnlyCompany Co
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Field DefinitionsUse Function GLCO
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GLEMFinancial Entity MaintenancePur
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Financial Entity Maintenance1.2.3.E
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1-18From/ToIn the first field (from
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Copying layouts:• save time• re
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Financial Statement Layout Maintena
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Code Acct No/Desc. Prt/AccumACCT 10
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Code Account DescriptionACCT 1001-0
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If the type of statement is B, P, S
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NOTE:You may also manually create a
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5. Description Enter the descriptio
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99/99/99 Automatic Passoff to Gener
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Summary orDetail?Available codes ar
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GRMUAccounting Period MaintenancePu
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1-13Start DateEnd DateIf you are us
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Recurring Journal Trx Processingfor
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7. Auto Distribute? If you have set
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If you create different financial l
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Statement of Changes inFinancial Po
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or• Use specification numbers 201
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If you are trying to print financia
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Budget CodeSee the field definition
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GTMTText File MaintenancePurposeUse
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Field Definitions for Screen 2Use S
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After completing Function GYEN, you
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If you have run Function GYEN befor
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Here are some other ways of separat
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• Which A/P?• Which P/R?• Whi
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• Store 3 would be set up in the
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Option 7In the table on page MSR-4,
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12ReportsWhat Is This Section For?
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GSJU—Recurring JournalTransaction
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Reports Printed at SubmenusGGMU—G
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GBCM, Option 4GBCM-2 Budget Code Ma
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GBUM, Option 4GBUM-2 Budget Mainten
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Page 1GCMU, Option 4GCMU-2 Chart of
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GDMUDistribution Code File Maintena
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Page 289 and 290:
Page 291 and 292:
GLEMFinancial Entity MaintenanceMen
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GLMUFinancial Statement Layout Main
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GLMUFinancial Statement Layout Main
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Profit and Loss StatementGLMU, Opti
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Balance SheetGLMU, Option 8GLMU-2 F
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Changes in Financial PositionGLMU,
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Statement of Cash FlowGLMU, Option
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GSJU, Option 4GSJU-2 Recurring Jour
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GSJU, Option 5GSJU-2 Recurring Jour
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GSMU, Option 1GSMU-2 Select and Pri
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Balance SheetGSMU, Option 2GSMU-2 S
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Statement of Cash FlowGSMU, Option
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Changes in Financial PositionGSMU,
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GTMT, Option 4GTMT-2 Text File Main
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RGFVRGFV-2 Financial Statement Veri
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RGRFRGRF-2 Print Source Cross Refer
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DetailRGTRRGTR-2 Print Trial Balanc
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RGWSPrint General Ledger WorksheetP
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13Converting CustomersWho is This S
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Converting CustomersWho is This Sec
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What's New? Description/Benefits Fo
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What's New? Description/Benefits Fo
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List of General Ledger ProgramsProg
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Index* This information is in the t
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F (Cont’d)Financial statementsche
Page 341 and 342:
MMonthSee End-of-MonthMultistoreSee
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General Ledger Workbook

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