General Ledger Workbook

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ContentsUsing This Workbook 1In This Section 1-1About General Ledger 1-1Who Should Use This Workbook 1-2About This Workbook 1-3Tabbed Sections 1-3Conventions Used in This Workbook 1-5Where to Get Help 1-7Introduction to General Ledger 2What You Should Know AboutGeneral Ledger 2-1Using General Ledger 2-1Common Accounting Terms 2-2About Account Numbers 2-4What is the Accounting Cycle? 2-5Moving Through Screens 2-6Function Keys 2-6Personalizing Your Workbook 2-7Before Class 2-7During Class 2-7After Class 2-7The Goal 2-8What Does the System Need to ProduceFinancial Statements 2-9Introducing General Ledger 2-10iii
Page 1: H • A • R • D • G • O •
Page 10 and 11: Converting Customers 1 3Who is This
Page 12: Using This WorkbookIn This SectionT
Page 15 and 16: QUESTIONS YOU MAY HAVE — includes
Page 17 and 18: ConventionMini-BigPicturesDescripti
Page 19 and 20: Introduction to General Ledger2What
Page 21 and 22: Introduction to General LedgerWhat
Page 24 and 25: About AccountNumbersEach account nu
Page 26 and 27: Moving ThroughScreensTo move throug
Page 28 and 29: The GoalProducing Financial Stateme
Page 30 and 31: Introducing General LedgerThe diagr
Page 32 and 33: Setting Up the Fiscal YearBig Pictu
Page 34 and 35: At any menu, type GRMU and press .T
Page 36 and 37: Setting Up Account Numbers4Big Pict
Page 38 and 39: Defining Account NumbersBig Picture
Page 40 and 41: • whether to include account on S
Page 42 and 43: GLEMFinancial Entity MaintenanceSte
Page 44 and 45: Here is a sample of the Financial E
Page 46 and 47: Lab ExerciseStep 1—Defining Accou
Page 48 and 49: Setting Up Financial Statements5Big
Page 50 and 51: Setting Up Financial StatementsBig
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Field Names forScreen 1Notes1. Text
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Once you define the format of your
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GSMUMenu Option 1Statement Specific
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Year + or -Budget Code7. Print Next
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RGFVFinancial Statement Verificatio
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Steps 3, 4, 5, and 6 — Entering L
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Posting Journal Transactions6Big Pi
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GGMUGeneral Journal Transaction Pro
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Field NamesNotes1. Account No2. Trx
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RDS (Daily Sales Report)Below is a
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RPGL (PR Distribution to G/L Report
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Lab ExerciseSteps 2, 3, 4, 5, 6, 7,
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1Introduction1The Accounts Receivab
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Looking at the previous illustratio
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2Setting UpThis chapter describes h
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The Chart of Accounts Maintenance-A
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5. If you want to add account numbe
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If Function MCR is T and Function M
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Adding Report RDJ to Your End-of-Da
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Passoff Totals Section of Report RD
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What to Do NextOnce the transaction
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For passoff method D (departmental
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TRIADRH▼a▼r▼d▼l ▼ i ▼ n
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ContentsUsing This Workbook .......
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The Purpose of This WorkbookThe pur
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A screen will display asking if you
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Setting UpOverviewThis chapter pres
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Your screen looks like this:You wil
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Setting Up G/L AccountsUse Function
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If you need more information about
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Passoff Rules for DepartmentsThe pr
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Reviewing This ChapterNow review wh
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2. If you will use separate tax acc
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7. Your system is set up as follows
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IntroductionThis chapter presents t
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➥ Transaction Detail—This lists
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8. Look at page 7 of your report. I
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7. At Right Trx?, type Y and press
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✍ Answers for Passing A/R and Sal
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Setting Up Recurring TransactionsBi
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Here is a sample of the Recurring J
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Lab ExerciseSteps 2, 3, 4, and 6
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Lab Exercise 8-9Steps 1, 2, 3, 4, a
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GSJURecurring Journal Transaction P
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Here is a sample of the Print Finan
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Here is a sample of the Compress Ge
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ChecklistEnd-of-MonthChange Variabl
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9End-of-YearBig Picture 9-1GYEN—Y
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GYENYear-End ProcedureSteps 8 and 9
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Lab ExerciseSteps 8 and 9 — Closi
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10Questions You May HaveAbout Setti
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About Setting Up Account NumbersBel
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• find the Sequence Number you wa
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I posted a transactionincorrectly,
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About End-of-MonthBelow are common
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Can I post a correction toRetained
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GGMU — General Journal Transactio
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FunctionsWhat is This Section For?U
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Field DefinitionsUse this screen to
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Budget Maintenance1.2.3.Budget Code
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Budget MaintenanceCopy BudgetsCopy
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Copy To:7. Budget Code Identifies t
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Compress General Ledger Trx FilePle
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If you are using multiple subaccoun
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NOTE:The system will not validate t
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If you entered B (Balance Sheet Acc
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Chart of Accounts MaintenanceBudget
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Setting up comparative balances is
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2. Company If you entered Y in the
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Field DefinitionsUse this screen to
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If you set up automatic distributio
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Dist-%The percentage you want to di
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General Journal Trx Processingfor t
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If you enter Accrue in this field,
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GINQGeneral Ledger Account InquiryP
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• Function GSJU (Recurring Journa
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Recalculate Financial Summary Amoun
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The system allows only nine store r
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Codes available are:CodeDCodePNNOTE
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Here are two examples of defining f
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3. Range orWildcard?Available codes
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GLMUFinancial Statement Layout Main
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If you plan to create more than one
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ACCTThe account number you want to
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• If you enter P in the PRT/ACCUM
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CLRnYou can use this code clear sub
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the subtotal, not the text.DLUse th
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The Sequence Numbers AreThe Account
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in this field into the current Lock
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Statement ofChanges inFinancial Pos
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• SUB2 (Cash-Beginning Balance)
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GLPGeneral Ledger Pass OffPurposeIn
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Report OptionsThe available options
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TroubleshootingUse the table below
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information about consolidating det
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GSJURecurring Journal Transaction P
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3. AmountDebitCreditThe amount of t
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GSMUSelect and Print Financial Stat
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Balance SheetOn balance sheet layou
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Statement Specifications Maintenanc
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Data TypeIn columns 1 and 2 the fol
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3. Financial Entity See the field d
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Field Definitions for Menu Option 2
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Field Definitions for Screen 1Use S
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GYENYear-End ProcedurePurposeUse Fu
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Year-End ProcedurePlease Enter:1.2.
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MSRModify Store RecordPurposeUse Fu
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If you run all your payroll checks
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Option 2In the table on page MSR-4,
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• Store 2 would be set up in the
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• Store 3 would be set up in the
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GGMU—General JournalTransaction P
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ReportsWhat is This Section For?Use
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GBCMBudget Code MaintenanceMenu Opt
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GBUMBudget MaintenanceMenu Option 4
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GCMUChart of Accounts MaintenanceMe
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Page 2GCMU, Option 40/1090/H5295 Ch
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GDMU, Option 4GDMU-2 Distribution C
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GGMU, Option 4GGMU-2 General Journa
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GGMU, Option 5GGMU-2 General Journa
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GLEM, Option 4GLEM-2 Financial Enti
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GLMU, Option 6GLMU-2 Financial Stat
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Balance SheetGLMU, Option 7GLMU-2 F
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GLMUFinancial Statement Layout Main
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Profit and Loss StatementGLMU, Opti
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Components of Working CapitalGLMU,
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GSJURecurring Journal TransactionsM
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GSJURecurring Journal TransactionsM
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Profit and Loss StatementGSMU, Opti
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Components of Working CapitalGSMU,
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GTMTText File MaintenanceMenu Optio
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RGFVFinancial Statement Verificatio
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RGRFPrint Source Cross Reference Re
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RGTRPrint Trial Balance ReportPurpo
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SummaryRGTR0/1090/H5295 Print Trial
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RGWSRGWS-2 Print General Ledger Wor
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Report RGFV 13-5Report RGTR 13-5Sub
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What's NewIn General Ledger?What's
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What's New? Description/Benefits Fo
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What's New? Description/Benefits Fo
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ProgramRGJGRGLARGSARGSTRGTXDescript
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C (Cont’d)Changes in Financial Po
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GGeneral Ledgergeneral information
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TZTrial Balance Reportprinting (RGT
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General Ledger Workbook

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