General Ledger Workbook

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Setting Up Financial Statements5Big Picture 5-1GTMT—Financial Statement Text FileMaintenance 5-3Step 2—Entering Statement Headings 5-3GLMU—Financial Statement LayoutMaintenance 5-5Steps 3, 4, 5, and 6—Entering Layout Codesand Related Information 5-5GSMU, Option 1—Statement SpecificationMaintenance 5-9Step 7—Specifying What Prints on theStatements 5-9RGFV—Financial Statement Verification5-13Step 8—Checking Account Numbers withStatement Layout 5-13i
Lab Exercise 5-15Step 2—Entering Statement Headings 5-15Steps 3, 4, 5, and 6—Entering Layout Codesand Related Information 5-16Step 7—Specifying What Prints on theStatements 5-16Step 8—Checking Account Numbers withStatement Layout 5-17ii
Page 1: H • A • R • D • G • O •
Page 8: Functions (Cont'd) 1 1GLMU—Financ
Page 11 and 12: Using This Workbook1In This Section
Page 14 and 15: About This WorkbookThe General Ledg
Page 16 and 17: Conventions Used in This WorkbookYo
Page 18 and 19: ConventionBlank LinesDescriptionIn
Page 20 and 21: Personalizing Your Workbook 2-7Befo
Page 22: CommonAccounting TermsFollowing are
Page 25 and 26: What is theAccounting Cycle?Here is
Page 27 and 28: Personalizing This WorkbookPersonal
Page 29 and 30: Do-It-Yourself CenterProfit and Los
Page 31 and 32: Setting Up the Fiscal Year3Big Pict
Page 33 and 34: GRMUAccounting Period MaintenanceSt
Page 35 and 36: Lab ExerciseThe instructor has alre
Page 37 and 38: Setting Up Account NumbersBig Pictu
Page 39 and 40: GCMUChart of Accounts MaintenanceSt
Page 41 and 42: 5. T/B Subtotal Level6. Fin Stateme
Page 43 and 44: At any menu, type GLEM and press .
Page 45 and 46: Field Names forWildcard OptionNotes
Page 47: AccountDescriptionFin-StmtTypeParen
Page 51 and 52: GTMTFinancial Statement Text File M
Page 53 and 54: GLMUFinancial Statement Layout Main
Page 55 and 56: 3. DescriptionHere is a sample of t
Page 57 and 58: Balance SheetHere is a sample of th
Page 59 and 60: Year + or -Budget Code8. Show Ratio
Page 61 and 62: Lab ExerciseStep 2 — Entering Sta
Page 63 and 64: • For the profit and loss stateme
Page 65 and 66: Posting Journal TransactionsBig Pic
Page 67 and 68: For more information about Function
Page 69 and 70: RDJ (Daily Journal Report)Below is
Page 71 and 72: RDS (Daily Sales Report)Below is a
Page 73 and 74: RAGL (AP Distribution to G/L Report
Page 75 and 76: ContentsIntroduction...............
Page 77 and 78: 1A/R and Sales Passoff OverviewBack
Page 79 and 80: 1If Function MSO is And ThenNoteIf
Page 81 and 82: 2TipBefore you begin, youmay want t
Page 83 and 84: 2The system passes information to G
Page 85 and 86: 2Multistore UsersG/L accounts are s
Page 87 and 88: If Function MCR is Y or N and Funct
Page 89 and 90: 3Passing A/R and Sales to G/LThis c
Page 91 and 92: Displaying the Entries in Function
Page 93 and 94: QQuestions You May HaveHere are the
Page 95 and 96: How can I eliminate all of the deta
Page 97 and 98: ForewordThis manual contains refere
Page 99 and 100:
Using This WorkbookOverviewThis cha
Page 101 and 102:
ConventionMessagesExercisesNotesImp
Page 103 and 104:
Exiting the Training ModeTo exit th
Page 105 and 106:
IntroductionThis section presents t
Page 107 and 108:
Backoffice terminalPOS terminalTran
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2. Type and press to display acco
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7. Press twice.Screen A (Accounts
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Screen 4 displays. Your screen look
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To which account does the system pa
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✍ Answers for Setting Up A/R and
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Passing Off A/R and Salesto G/LOver
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Passing Off A/R and Sales to Genera
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7. Look at page 6 of your report. I
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10. Press to return to the Main Me
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2. If you don’t want to print the
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Setting Up Recurring Transactions7B
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GSJURecurring Journal Transaction P
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7. Auto Distribute?8. Counter Balan
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8End-of-MonthBig Picture 8-1GSJU—
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End-of-MonthBig PictureIf you have
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GSMUSelect and Print Financial Stat
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GCMPCompress General Ledger Transac
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Lab ExerciseSteps 1, 2, 3, 4, and 5
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End-of-Month TroubleshootingOut-of-
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End-of-YearBig PictureAt the end of
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When you are entering adjustments a
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ChecklistEnd-of-YearPrint Trial Bal
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Questions You May HaveAbout Setting
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About Setting Up the Financial Stat
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About Processing Journal Transactio
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About Setting Up Recurring Transact
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About End-of-YearBelow are common q
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11FunctionsWhat is This Section For
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GYEN — Year-End ProcedureGYEN-1MS
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GBCMBudget Code MaintenancePurposeU
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GBUMBudget MaintenancePurposeUse Fu
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AddingWhen you add budget amounts,
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2. Company If you entered Y in the
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GCMPCompress General Ledger Transac
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GCMUChart of Accounts MaintenancePu
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1. Account You will need to assign
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For more information about the Tria
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9. CompressionCodeDetermines when d
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You must tell the system whether th
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Chart of Accounts MaintenanceCopy A
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GCONG/L Control File MaintenancePur
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GDMUDistribution Code File Maintena
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Distribution Code File MaintenancCo
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GGMUGeneral Journal Transaction Pro
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2. Trx Date The date of the transac
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8. CounterBalance?If you set up a c
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1. Starting Date The first date in
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GLCARecalculate Financial Summary A
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GLCOMultistore Users OnlyCompany Co
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Field DefinitionsUse Function GLCO
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GLEMFinancial Entity MaintenancePur
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Financial Entity Maintenance1.2.3.E
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1-18From/ToIn the first field (from
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Copying layouts:• save time• re
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Financial Statement Layout Maintena
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Code Acct No/Desc. Prt/AccumACCT 10
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Code Account DescriptionACCT 1001-0
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If the type of statement is B, P, S
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Page 227 and 228:
Page 229 and 230:
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NOTE:You may also manually create a
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5. Description Enter the descriptio
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99/99/99 Automatic Passoff to Gener
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Summary orDetail?Available codes ar
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GRMUAccounting Period MaintenancePu
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1-13Start DateEnd DateIf you are us
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Recurring Journal Trx Processingfor
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7. Auto Distribute? If you have set
Page 247 and 248:
If you create different financial l
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Statement of Changes inFinancial Po
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or• Use specification numbers 201
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If you are trying to print financia
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Budget CodeSee the field definition
Page 257 and 258:
GTMTText File MaintenancePurposeUse
Page 259 and 260:
Field Definitions for Screen 2Use S
Page 261 and 262:
After completing Function GYEN, you
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If you have run Function GYEN befor
Page 265 and 266:
Here are some other ways of separat
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• Which A/P?• Which P/R?• Whi
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• Store 3 would be set up in the
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Option 7In the table on page MSR-4,
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12ReportsWhat Is This Section For?
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GSJU—Recurring JournalTransaction
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Reports Printed at SubmenusGGMU—G
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GBCM, Option 4GBCM-2 Budget Code Ma
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GBUM, Option 4GBUM-2 Budget Mainten
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Page 1GCMU, Option 4GCMU-2 Chart of
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GDMUDistribution Code File Maintena
Page 287 and 288:
Page 289 and 290:
Page 291 and 292:
GLEMFinancial Entity MaintenanceMen
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GLMUFinancial Statement Layout Main
Page 295 and 296:
GLMUFinancial Statement Layout Main
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Profit and Loss StatementGLMU, Opti
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Balance SheetGLMU, Option 8GLMU-2 F
Page 301 and 302:
Changes in Financial PositionGLMU,
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Statement of Cash FlowGLMU, Option
Page 305 and 306:
GSJU, Option 4GSJU-2 Recurring Jour
Page 307 and 308:
GSJU, Option 5GSJU-2 Recurring Jour
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GSMU, Option 1GSMU-2 Select and Pri
Page 311 and 312:
Balance SheetGSMU, Option 2GSMU-2 S
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Statement of Cash FlowGSMU, Option
Page 315 and 316:
Changes in Financial PositionGSMU,
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GTMT, Option 4GTMT-2 Text File Main
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RGFVRGFV-2 Financial Statement Veri
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RGRFRGRF-2 Print Source Cross Refer
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DetailRGTRRGTR-2 Print Trial Balanc
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RGWSPrint General Ledger WorksheetP
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13Converting CustomersWho is This S
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Converting CustomersWho is This Sec
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What's New? Description/Benefits Fo
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What's New? Description/Benefits Fo
Page 335 and 336:
List of General Ledger ProgramsProg
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Index* This information is in the t
Page 339 and 340:
F (Cont’d)Financial statementsche
Page 341 and 342:
MMonthSee End-of-MonthMultistoreSee
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General Ledger Workbook

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