NOTE 1.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)Measurement Focus, Basis <strong>of</strong> Accounting and Financial Statement Presentation (Continued)Recreation Programs – This special revenue fund accounts for financial resources and expendituresapplicable to specific recreational programs. The purpose <strong>of</strong> the fund is to implement a wide variety <strong>of</strong>recreational programs for all ages, as well as various special events, and to provide net operating results.Any shortfalls (program revenues less than program expenditures) are funded by the general fund throughoperating transfers.Capital Projects – This fund is used to segregate all financial activity applicable to governmental capitalexpenditures from governmental operating expenditures. These expenditures are funded by the Village’sGeneral Fund, Recreation Fund, and Surface Water Management Fund through operating transfers andgrant proceeds.The Village reports the following major proprietary funds:Utility System Enterprise Fund – This fund accounts for the activities related to the sewage treatment plant,sewage pumping stations and collection systems, and the water distribution system.Solid Waste Enterprise Fund – This fund accounts for the activities related to solid waste removal andrecycling.Additionally, the Village reports the following fiduciary fund:Employee Retirement Healthcare Trust Fund – This fund accounts for the trust fund established to receiveand invest Village healthcare contributions in a defined benefit other postemployment benefit plan and todisburse these monies to cover retirees’ health insurance in accordance with the trust document. Sincethese assets are held for the benefit <strong>of</strong> third parties and cannot be used to finance activities or obligations <strong>of</strong>the Village, they are not included in the government-wide financial statements.Private sector standards <strong>of</strong> accounting and financial reporting issued prior to December 1, 1989, arefollowed in both the government-wide and proprietary fund financial statements to the extent that thosestandards do not conflict with or contradict guidance <strong>of</strong> GASB. Governments also have the option <strong>of</strong>following subsequent private sector guidance for their business-type activities and enterprise funds, subjectto this same limitation. The Village has elected not to follow subsequent private sector guidance.As a general rule, the effect <strong>of</strong> interfund activity has been eliminated from the government-wide financialstatements. Exceptions to this general rule are charges between the government’s water and sewer functionas well as the solid waste function and various other functions <strong>of</strong> the Village. Elimination <strong>of</strong> these chargeswould distort the direct costs and program revenues reported for the various functions concerned.Amounts reported as program revenues include 1) charges to customers or applicants for goods, services, orprivileges provided, 2) operating grants and contributions, and 3) capital grants and contributions, includingspecial assessments. Internally dedicated resources are reported as general revenues rather than as programrevenues. Likewise, general revenues include all taxes.Proprietary funds distinguish operating revenues and expenses from non-operating items. Operatingrevenues and expenses generally result from providing services and producing and delivering goods inconnection with a proprietary fund’s principal ongoing operations. The principal operating revenues <strong>of</strong> theVillage’s utility system enterprise fund are charges to customers for sales and services. The principaloperating revenues <strong>of</strong> the Village’s solid waste collection and recycling enterprise fund are specialassessments. Operating expenses for the enterprise funds include the cost <strong>of</strong> sales and services,administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting thisdefinition are reported as non-operating revenues and expenses.32
NOTE 1.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)Measurement Focus, Basis <strong>of</strong> Accounting and Financial Statement Presentation (Continued)When both restricted and unrestricted resources are available for use, it is the Village’s policy to userestricted resources first, then unrestricted resources as they are needed.Deposits and InvestmentsCash and investments <strong>of</strong> each fund, except certain investments in the debt service and enterprise funds, areaccounted for in pooled cash and investment accounts with each fund maintaining its proportionate equityin the pooled accounts. The use <strong>of</strong> a pooled cash and investment account enables the Village to invest idlecash for short periods <strong>of</strong> time, thereby maximizing earnings potential. Income earned from this pooling <strong>of</strong>investments is allocated to the respective funds based upon average monthly proportionate balances.Investments are stated at fair value.The Village considers cash on hand, demand deposits, and all other short-term investments that are highlyliquid to be cash equivalents. Highly liquid short-term investments are those readily convertible to a knownamount <strong>of</strong> cash, that at the day <strong>of</strong> purchase, have a maturity date not longer than three months.All cash deposits are held in qualified public depositories pursuant to State <strong>of</strong> Florida Statutes, Chapter 280,“Florida Security for Public Deposits Act”, and are collateralized with eligible securities having a marketvalue equal to a percentage <strong>of</strong> the average daily or monthly balance <strong>of</strong> all public deposits. The Village’sinvestment practices are governed by Chapter 218.415 <strong>of</strong> the Florida Statutes and the requirements <strong>of</strong>outstanding bond issues.ReceivablesReceivables include amounts due from other governments and others for services provided by the Village.Receivables are recorded and revenues are recognized as earned or as specific programexpenditures/expenses are incurred. Allowances for uncollectible receivables are based on historical trendsand the periodic aging <strong>of</strong> receivables.Inventories and Prepaid ItemsInventories are valued at the lower <strong>of</strong> cost (first-in, first-out) or market. The Village uses the consumptionmethod wherein all inventories are maintained by perpetual records, expensed when used and adjusted byan annual physical count.Certain payments to vendors reflect costs applicable to future accounting periods and are recorded asprepaid items in both the government-wide and fund financial statements.Restricted AssetsCertain debt proceeds, as well as certain resources set aside for their repayment, are classified as restrictedassets because their use is limited by applicable bond covenants.Capital Assets and DepreciationCapital assets, which include property, plant, equipment, and infrastructure assets (e.g., roads, sidewalks, andsimilar items), are reported in the applicable governmental or business-type activities column in thegovernment-wide financial statements. Capital assets are defined by the Village as assets with an initialindividual cost <strong>of</strong> $1,000 or more and an estimated useful life in excess <strong>of</strong> one year.The accounting and reporting treatment applied to the capital assets associated with a fund are determinedby its measurement focus. General capital assets are assets <strong>of</strong> the Village as a whole. When purchased, suchassets are recorded as expenditures in the governmental funds and capitalized as assets in the government-33
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March 30, 2010The Honorable Mayor,
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6. Section 10.554(1)(i)6., Rules of