Full report LR.pdf - DLIST Benguela

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NACOMA Project – Preparation PhaseAnalysis of the Institutional Capacity in the Namib Coast Regional CouncilsUnder the proposed NACOMA project, the ICZMC and its Secretariat will promotedialogue and facilitate cooperation among the various actors in the Regions with regardto mainstreaming biodiversity and environmental sustainability into coastal planning andmanagement, but implementation will depend on the Regional Councils and also lineMinistries. New policies, legislation and the decentralisation process determine that thereis a need for an assessment of the institutional capacity of the Regional Councils relatedto biodiversity conservation and environmental management within which the projectmust operate.In order for the Regional Councils to perform their designated functions, adequateinstitutional capacity must be build. This requires focused and concerted action in respectof the Regional Council's internal and institutional capacity, related to the following:a. The internal institutional capacity of the Regional councils, the mission, goals,strengths and weaknesses, and that of related institutions/agencies.b. The most adequate organisational structure to cater for the demands ofdecentralised environmental and biodiversity conservation planningA capacity assessment was carried out by MRLGH in 2000 for all the regions inNamibia, which focussed in particular on the central level MRLGH obligations towardsthe Regions. The present consultancy should focus more specifically on the RegionalCouncils operational situation in the current state of decentralisation.2. Objectives of the assignment:An independent institutional and organisational analysis is required to assess the capacityof the Regional Councils and recommend on the optimum and sustainable institutionalset-up and strategy to be pursued by the NACOMA project. The mandate of the RegionalCouncils is expected to be enhanced through the decentralisation process, which entailsorganisational and functional changes in roles and mandates, therefore the secondaryobjective is to update and link the information on the decentralisation process to theinstitutional capacity development foreseen for the Regional Councils. To this end, aconsultancy is needed:• to determine the Regional Councils' institutional setting and capacity for servicingthe functions pertaining to regional planning for biodiversity conservation,• to relate the status of the decentralisation process to the institutional functioningof the Regional Councils,• to determine the optimum support in terms of institutional strengthening andcapacity building to be provided by the NACOMA project duringimplementation.3. ActivitiesThe consultant will work under the supervision of the Project Coordinator and in closecollaboration with staff form the Regional Councils, and involved line ministries. All theregions must be visited to collect data from all available sources (Regional Councils, lineministries, NGOs, private and public enterprises, projects, National Statistics Office).This will include:43
NACOMA Project – Preparation PhaseAnalysis of the Institutional Capacity in the Namib Coast Regional CouncilsA. Assessment of Institutional Capacity (approximately 30% of assignment):The purpose of the institutional capacity assessment is to provide a basis for (i)recommendations for institutional arrangements for environmental planning andmanagement and (ii) development of a targeted institutional strengthening and capacitydevelopment program to be implemented with support of the Project. The institutionalassessment should be carried out with participation and input from key stakeholders, e.g.Regional Council staff. They would thus be the principal actors in the evaluation process,not the objects of it. Involving key actors in planning, conducting, and interpretingevaluation findings will ensure that information is collected and used in ways that meetthe needs of everyone involved. The programme is not intended to strengthen allfunctions of the Regional Councils, but only those functions related to environmentalmanagement and biodiversity conservation on the Namib coast. Thus the institutionalassessment should focus mainly on aspects relevant to the NACOMA project interventionand should include, but not necessarily limited to the following activities:1. Determine the institutional setting of each Regional Council, to facilitate a commonunderstanding within the organisation and their target groups.2. Carry out a brief and focused SWOT analysis in each Regional Council in order todetermine the functioning of the Regional Councils with regard to environmentalplanning and management since approval of the Decentralisation Act, including toidentify the various mandates, tasks, work programmes and other activities which theRegional Council pursues in relation to regional planning. Prior to carrying out theSWOT analysis, introductory letters with objectives and description of SWOTmethod and expected procedures would be provided to the regions.3. Determine the external opportunities and threats in relation to the decentralisationprocess (seen as opportunity for the Regional Council).4. Determine the internal situation on basis of the above context including existingstrengths and weaknesses. This would include identification of e.g. the followingaspects:· Technical/Program Implementation Functions (e.g. program delivery, programplanning, program monitoring and evaluation, available skills and technology forcommunication and knowledge management and use thereof)· Structure and organizational culture (e.g. vision, governance approach)· Resources (e.g. human, financial)· Administrative procedures and support functions (e.g. financial management)B. Recommendations for institutional arrangements (approximately 20% of assignment):5. On the basis of the analysis of strengths and weaknesses of the Regional Councils,propose strategic options for carrying out regional planning related to biodiversityconservation and environmental management. Recommendations should take intoaccount that institutional capacity of Regional Councils will be build over the courseof project implementation. Thus, recommendations for institutional arrangementscould be presented as a process corresponding to the increasing roles andresponsibilities that Regional Councils would take on (e.g. as they would meetbenchmarks related to institutional capacity).44
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FOREWORDThe Namib Coast Biodiversit
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