PDF version - Student Affairs - Stony Brook University

RESIDENTIAL FINANCIAL SERVICESPerformance IndicatorsOperational EfficiencyCampus Residences has placed a major emphasis on providingquality facilities and services for residents while keeping coststo residents as reasonable as possible. Our commitment toefficiency is reflected in the fact that our ratio of beds to staffis the highest among the University Centers.Occupied FTE Beds perCampus Beds Staff StaffAlbany 6,206 249 24.9Binghamton 6,650 252 26.4Buffalo 5.193 230 22.6Stony Brook 9.504 237 40.1Rate IncreasesThe Department budget shall afford residents competitiverate increases and room rates. Stony Brook’s average rateincrease over the past six years is the lowest among allSUNY University Centers; the standard double rate issecond lowest.’09-’10 Avg. Six YearCampus Double Rate/Year Rent Inc.Albany 6,324 6.8%Binghamton 6,546 6.7%Buffalo 5,748 5.8%Points of PrideRevenue: Numerous new avenues for summer conferencehousing revenue were identified and pursued, thereby increasingrevenue 15 percent over previous fiscal year and51 percent above budgeted.Capital Funding: Successfully estimated needs and securedcapital for large-scale residential construction and renovationprojects.Procurement: Continued success in negotiating “lower thanstate contract” pricing. Successful procurement of materialsfor a very aggressive summer renovation schedule.Safety: Numerous safety initiatives have been developed toensure a safe work environment for all employees, especiallythose employed in Property Control.Strategic Priorities 2010-2011Revenue Generation: Continue to seek out new revenuesources and grow conference revenue by no less than5 percent over FY 2009/10.Savings: Continue to negotiate with vendors to achieveprices lower than New York State Contract Pricing.Property Control: Continued efforts required to have PropertyControl area performed at a more efficient level. Focus onmaintaining proper inventory levels, efficiency of ordering,and ensuring that Campus Residences’ maintenancefunction is properly supported.Internal Audit: Internal control and function audits should beperformed with regularity.Stony Brook 6,112 4.3%University Average 5,748 5.9%Procurement ProcessesWith the objective of increasing operating efficiency, we haveemployed a purchasing strategy that has resulted in largerencumbrances but fewer deliveries and fewer invoices. Thishelps Campus Residences to secure the best possible pricewhile not increasing administrative costs.’07-’08 ’08-’09 ’09-’10Average Value Per Encumbrance $41,504 $44,364 $93,895Budgetary ComplianceMonthly analysis of variances between budgeted accountallocations vs. actual fiscal obligations against accounts.Goal to have all Campus Residences function areas compliantwith budgeted parameters achieved.STONY BROOK UNIVERSITY • STUDENT AFFAIRS AND ENROLLMENT AND RETENTION MANAGEMENT 2009-2010 17