2007-2008 Undergraduate Academic Catalog - Plymouth State ...

Third-Party PaymentsExternal (non-PSU) Scholarships/Awards: If students havereceived an external scholarship/award, students must submita copy of their award letter to the Bursar’s Office. Whensending their award letter, the following information must beincluded: the student ID number, the award amount to be paidand for which semester, the awarding organization’s name andaddress. In order for the award to be considered as an authorizedpayment on the tuition bill account, the award must notcontain any contingencies prior to it being paid to PSU. Forexample, the award must not be dependent upon grades, a certaingrade point average, or proven financial need. If contingencieson the award exist, it can not count as an anticipatedpayment toward the student’s bill and the student will need topay this award amount through some other means. If later on,the student meets the required criteria and the award paymentcomes in, the student can be reimbursed for the overpayment.Purchase Orders and/or Government Authorizations: If thestudent’s tuition is to be paid by an employer, a governmentagency or any such third-party company, the student mustsubmit a letter of authorization or a purchase order to theBursar’s Office from their third-party payer. In order for thistype of payment agreement to be considered an authorizedpayment on the tuition bill account, payment must not becontingent upon grades, grade point average, or any othercriteria. Students must make sure their third-party authorization/purchaseorder (PO) includes their name, their studentID number, the maximum billing amount, and the third-partycompany’s name and address. If students fail to include any ofthis information, their authorization/PO will not be acceptedand they will be required to pay their bill out-of-pocket. If allthe necessary information is provided, the Bursar’s Office willinvoice the third-party company for the authorized amount.Please note that if the company or agency has a policy to reimbursestudents for their course(s), students will be responsiblefor making the tuition payment themselves.How to Contact the Bursar’s OfficeFor the answer to questions regarding student bills, payments,or refunds, visit the Bursar’s Web page at plymouth.edu/bursar. For additional information, students can contact theBursar’s Office by:• Telephone at (603) 535-2215 or toll-free (877) 846-5755• E-mail to bursar@plymouth.edu (be sure to include thestudent ID in the message)Please note that the Federal Educational Records and Privacy Actrestricts the Bursar’s Office from discussing a student’s bill withoutthe student’s consent.Refunds of ChargesRefunds of tuition, mandatory fees, course fees, and overloadfees will be made according to the applicable schedule below.Please note that late fees and course fees for academic trips arenon-refundable.If a course is cancelled for a part-time student, 100 percent ofall course related tuition and fees will be refunded.Deposit PaymentIf the student withdraws voluntarily before the first day ofclasses, the University will retain the $200 tuition deposit. Inthe case of a withdrawal from or release from the HousingContract, the housing deposit is partially refundable prior toJuly 1 for fall admissions and January 1 for spring admissions,by written notification to the Director of Residential Life. Uponreceipt of the notice, the Bursar’s Office will initiate a refundvoucher. A change in plans after these dates and prior to registrationwill result in the forfeiture of the deposit.Course Drop/Withdrawal Refund PolicyThe schedule below applies to part-time students who drop acourse but will ultimately remain a registered student.Date Refund %Full Semester, First Half or First Quarter courses:• Student drops a course on or before the end 100%of the Add/Drop period• Student withdraws from a course after the 50%end of the Add/Drop period but on or beforethe 30th day after the first day of classes• Student withdraws from a course after 0%the 30th day after the first day of classesSecond Half or Fourth Quarter courses:• Student drops a course on or before the end 100%of the Add/Drop period• Student withdraws from a course after the 50%end of the Add/Drop period but on or beforethe 30th day after the first day of classes• Student withdraws from a course after 0%the 30th day after the first day of classesRefunds of OverpaymentsRefund checks will be available for pickup beginning the thirdday of classes. Students must have their Student ID with themat time of pickup.A refund check will not be issued if:• A full-time student is registered for less than 12 credits, or• A part-time student is not registered for the same numberof credits for which their financial aid was awarded.Except during the first week of classes when refund checksare cut automatically, students must request their refund bysimply stopping at the Bursar’s Office or sending an e-mailmessage to bursar@plymouth.edu. In the subject line of theAdmissionPlymouth State University Academic Catalog 2007–2008 19