Student Fee Refund InformationEnrollment FeesFor all Enrollment and Non-Resident Tuition Refunds submit your EnrollmentFee Refund Request form to the Cashier’s Office. A refund or reversal ofenrollment or tuition shall be made in accordance with the schedule listedbelow for reduction in program or withdrawal from class(es). This processshall be initiated upon receipt of an Enrollment Fee Refund Request form tobe submitted by the 4th week of classes. Note, that class(es) must bedropped by the 2 nd week for full semester classes. If no Enrollment FeeRefund Request form is submitted, credit balances may be applied or carriedforward to future semesters.Full Semester Classes (16-to 18-week Classes)• A 100% refund is given upon withdrawal during the first two weeks ofthe semester.• No refund or credit is given after withdrawal beyond the second week ofthe semester, even if registration occurred after the 1 st week of school.Summer and Short-Term ClassesThe refund/reversal for short-term classes is based on the length of the classand the number of days per week the class meets.• A 100% refund is given upon withdrawal by the 10% point.• No refund is given after the 10% point.Example:Course is100% Refund if WithdrawalScheduled:is completed by the End of4-week session 2 nd day of session6-week session 3 rd day of session8-week session 4 th day of sessionNote: Classes meeting fewer weeks or fewer days per week will haveshorter withdrawal periods based on their 10% point.Non-Resident/Foreign TuitionThe refund process shall be initiated upon receipt of an Enrollment FeeRefund Request form to be submitted by the 4th week of classes to theCashier’s Office. Class(es) must be dropped before requesting a refund. Ifno Enrollment Fee Refund Request form is submitted, credit balances maybe applied or carried forward to future semesters.The schedule of refunds for non-resident/foreign tuition is below.STEP 6Student Photo ID FeeFor <strong>fall</strong>, spring, and summer semesters, students must submit a refundrequest form to the Cashier’s Office. A 100% refund will be given throughthe second week of the semester (for <strong>fall</strong>/spring semesters) upon completewithdrawal from classes. No refund will be given after the third week ofclasses. For summer semesters, 100% refund will be given through the firstweek of the semester upon complete withdrawal from classes.Parking FeesFor <strong>fall</strong> and spring semesters, students must request a parking refund fromthe Cashier’s Office. A 100% refund will be given through the second weekof the semester upon complete withdrawal from classes. The parking permitmust accompany the Request for Parking Refund form. The samerequirements apply to summer session; however, a 100% refund is onlygiven through the first week of the session.Financial Aid Enrollment Fee RefundsIf subsequent to paying enrollment fees, a student becomes eligible forfinancial aid and receives an enrollment fee waiver (BOGFW), the studentshould submit a Refund Request form to the Cashier’s Office.Remember!If you enroll in a class and decide not to attend,You MUST drop the class using PAWS on-lineregistration, ASAP* telephone registration, or inpersonin the Admissions Office. The instructor’ssignature is NOT required to drop.If you do not drop a class, you will be charged for it,and you could receive an “F” grade that will remain onyour permanent transcript.Dropping is NOT an automatic process!Fall/Spring SemestersBefore or during the first week ofthe sessionDuring the second week of thesessionDuring the third week of thesessionDuring the fourth week of thesessionSummer SessionsBefore or during the first week ofthe sessionDuring the second week of thesessionDuring the third week of thesessionRefund Amount100% of the original fees paid75% of the original fees paid50% of the original fees paid25% of the original fees paidRefund Amount100% of the original fees paid50% of the original fees paid25% of the original fees paidCheck out PAWS, the online service available to all students in the HartnellCollege District. You can now access your student information online, fromyour home, office, or on campus, by visiting the <strong>college</strong> web site atwww.<strong>hartnell</strong>.edu and click on PAWS for Students. Follow the prompts forviewing the following information.• View the Schedule of Classes for the current semester• Register/Add/Drop Classes• Pay your tuition and fees• Obtain and print grades from previous semesters• Obtain and print a copy of your unofficial transcript• Obtain and print your STAAR* Assessment results• Obtain and print a copy of your current class schedule• Update your home address, phone number and email address• Purchase your textbooks98
STEP 7What is the Hartnell College CatCard/ID Card?The Hartnell College CatCard is the official identification, library and on campus debit card for allHartnell College students, faculty and staff. Individuals deposit funds into their CatCard accountsand then can charge against their balances. Students are issued their cards during the registrationprocess by the Student Activities Coordinator located in Steinbeck Hall. The CatCard can be usedto obtain various on-campus services and to pay for things such as:*Attending athletic events*Western Stage*Library services*Computer printing costs99*Photocopies*Bookstore*CafeteriaWhy the CatCard?The CatCard offers several advantages to students, faculty and staff at the College.1. It eliminates the need to carry cash.2. It facilitates <strong>college</strong> life by providing a means to pay for printing and photocopying.3. It is safe, as you will need a PIN number for purchases.What if I lose my CatCard?Lost or stolen cards should be reported to the Student Activities Coordinator, located in Steinbeck Hall. Email address is CatCard@<strong>hartnell</strong>.edu. Telephone number is 831-755-6825.CatCard Care?Students have the following CatCard care responsibilities:1. You must safeguard your CatCard.2. Your CatCard identification number is printed on the front of the card. Your default PIN number is the last four digits on your identificationnumber. It is strongly recommended you go to https://catcard-<strong>hartnell</strong>.edu/oneweb/index.htm and change your PIN number immediately toprotect your CatCard.3. Only the named person on the card can use that card.4. Only the person who purchased a guest CatCard can use that card.5. The CatCard will remain the property of Hartnell College and must be returned to the College upon request.6. You are responsible for all transactions on the card until it is reported lost.7. Hartnell College is not responsible for cash balances and services obtained through lost or stolen cards.8. Your CatCard must be shown on demand to any officer or agent of Hartnell College.9. The College may revoke your CatCard at any timeWhat can I do with my CatCard?Your CatCard can be used at the following locations:Copier/Printing Dollars - Are required in order to use the microfiche printers, copiers, or any of the computer printers.Library- Your CatCard also serves as your library card.Bookstore– Your CatCard can be used to purchase items in the College Bookstore.Cafeteria – Your CatCard can be used to purchase food items.Identification – Your CatCard is your <strong>college</strong> identification card on campus.Merchant Discounts – Local merchants will provide purchase discountsHow do I put money on my CatCard or buy a guest CatCard?Hartnell College students have the capability to deposit money on their CatCard via Automatic Deposit Machines (ADM) located on the main campuswithin the new Library and Learning Resource Center and near the cashier’s office in the CAB Building. An ADM is also located at the King City Center.Students can also make a deposit to their CatCard using the Hartnell College’s Homepage using a credit card.Guest CatCards can be purchased through ADMs.CatCard NewsCatCards can now be used by faculty to print photocopies. Photocopiers can be found in the LRC, Annex, the 2 nd floor of CAB and at NatividadCatCard Refunds?A refund may be requested for balances over $10.00 at the Cashier's window. A check will be issued within six weeks of the request.CatCard Expires?At the end of every summer semester all CatCards that have less than $10.00 in value will be canceled. At that time, funds on these cards will belost. Students should spend funds on their CatCard prior to this date so as not to lose money.Please spend your balance prior to this date if it is less than $10.00 to avoid loss of funds. Balances in excess of $10.00 will be carried into the newschool year.CatCard Life?CatCards will be re-issued every <strong>fall</strong>. All funds put on CatCards must be used up before the end of the summer semester.High School Juniors, Seniors and AP Students are invited to use the Hartnell Library. To get alibrary card/Hartnell identification card please visit the Circulation Desk within the Library.