Faculty Handbook_Asia_v5 BB.indd - University of Maryland ...

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4. FINANCIAL AND HUMAN RESOURCEINFORMATIONin such professional development, UMUC supplies limited financial support. UMUC Asia faculty membersshould contact their assistant dean to explore available options.4.13 Faculty Travel Grant Program GuidelinesThe purpose of the Travel Grant Program is to support faculty professional travel that has the potential forenhancing and enriching UMUC Asia students’ classroom experiences. Typically, support is provided to enablefaculty members to attend a professional meeting or conference at which they are scheduled to deliver a paperor participate in a significant way. Each recipient of a travel grant is expected to share the results of the conferencewith fellow faculty either through a presentation at a faculty discipline meeting, an article in a facultynewsletter, or some similar medium.Grants of up to $500 are available for travel and conference attendance. Since the number of faculty travelgrants awarded depends on the availability of funds, all eligible applications may not be approved. Considerationwill be given to applicants who have not received prior grants. No grant stipends will be given in advance.Faculty members can download a Faculty Travel Grant form at http://intranet.asia.umuc.edu/faculty. They shouldcomplete the form prior to the conference to request reimbursement of funds. After the conference, they mustsubmit an original, signed expense voucher along with receipts to the Office of the Associate Dean.4.14 Travel4.14.1 Initial Transportation from the United States to a UMUC Asia SiteThe Office of Logistics initiates transportation arrangements for a collegiate faculty member from the UnitedStates to his or her first assigned UMUC Asia location. While transportation of personal items (householdgoods/unaccompanied baggage) is not authorized, collegiate faculty may receive up to $250 for the cost ofmailing certain “professional materials,” such as computers, research notes, and books. To receive this one-timereimbursement, faculty members must submit an expense voucher along with original receipts to the regionalmanager.4.14.2 Transportation of Personal Property When Relocating to aNew AssignmentWhen UMUC Asia initiates an official move for a collegiate faculty member from one teaching location toanother, reimbursement for the mailing of personal property may be available up to $500. To receive this allowance,a faculty member should obtain prior approval from the regional manager and submit an expense voucheralong with receipts from a packer, post office, or shipping agent. Faculty members should contact the Office ofLogistics to work out further arrangements for the move.4.14.3 Required DocumentsBefore leaving for an assignment, faculty members must be sure they have the following documents:■■■■Any military documents requiredA passport that will not require renewal during the assignment (or within six months of that time)A visa, if requiredA CAC (common access card) or ID card, which should be carried at all times4.14.4 Flying on Military AircraftTravel on U.S. military aircraft is not authorized for UMUC Asia employees.January 2011 www.asia.umuc.edu 35
4. FINANCIAL AND HUMAN RESOURCEINFORMATION4.15 Expense Reimbursement for Travel and Other ItemsFaculty members are reimbursed for travel for classroom teaching for distances greater than 10 miles one-way,whether they travel by privately owned vehicle or by public transportation. Reimbursement for travel by privatelyowned vehicle is based on current mileage rates and includes toll costs. Receipts are required for all travelreimbursement other than mileage. If receipts are not available, the Business Office will determine if the claimedexpense is reimbursable. Reimbursement for taxi fees requires advance approval by the regional manager.4.15.1 Travel for Professional Purposes Other Than Classroom TeachingTravel reimbursement for professional purposes other than classroom teaching requires advance written approval.Faculty members may be eligible for reimbursement for per diem expenses, lodging, moving expenses,and classroom materials.Information on current mileage rates and instructions on submitting expense vouchers can be found at https://intranet.asia.umuc.edu/evouchers/.4.15.2 Miscellaneous Teaching ExpensesAll requests for reimbursement of teaching expenditures must be supported with receipts. Miscellaneous expendituresmay include routine teaching supplies as well as supplementary texts or other course materials beyondthe required textbook(s). Faculty members should attempt to utilize the interuniversity library loan systemwhen seeking additional instructional materials. Requests for supplementary texts or other course materialsbeyond the required textbook (s) must be approved by the Dean’s Office before purchase, and the approvaldocumentation must be submitted with the expense voucher. Questions about expense vouchers should bedirected to the Business Office at accountspayable@asia.umuc.edu.4.15.3 Submitting Expense VouchersExpense vouchers are to be submitted at the end of the session. Receipts must be attached and the vouchersigned by the individual requesting reimbursement. The voucher needs to be approved and signed by theregional manager. Vouchers without signatures will not be honored. Expenses not supported by receipts normallyare not reimbursed.Expense vouchers should include an address for the location where either the expense check or the deposit ticketis to be mailed. Vouchers requesting direct deposit must include a deposit ticket with each voucher submitted.Faculty members should allow approximately four weeks from the date a voucher is submitted to the regionalmanager for signature for receipt of payment. If, after one month, a payment has not been received and nodeposit has been made, faculty members should contact the regional manager’s office.Faculty members should keep a copy of their voucher and photocopies of receipts just in case the voucher is lostin the mail.4.16 Leaving UMUC AsiaFaculty members must personally “clear” or “out-process” from an installation before leaving UMUC Asia.The Office of Human Resources provides an out-processing checklist (available at http://intranet.asia.umuc.edu/logistics/outprocessing.cfm) that includes■■Giving notice at least one session before leaving UMUC Asia.Returning all logistical support items to the appropriate authority, closing any military bank accounts,canceling any military post office box arrangements, returning any borrowed books from military libraries,having one’s status of forces certificate invalidated, settling any Bachelor Officer’s Quarters accounts, andpaying all bills.January 2011 www.asia.umuc.edu 36
Page 8 and 9: PART IInformation for UMUC Faculty
Page 10 and 11: 1. OVERVIEW OF UMUC■■The provis
Page 12 and 13: 1. OVERVIEW OF UMUC(primarily in Se
Page 14 and 15: 2. TEACHING FOR UMUC2.2.2 On-Site C
Page 16 and 17: 2. TEACHING FOR UMUC2.6 Proctored F
Page 18 and 19: 2. TEACHING FOR UMUCThe following r
Page 20 and 21: 2. TEACHING FOR UMUCFaculty members
Page 22 and 23: 4. UMUC’S WORLDWIDE FACULTYUMUC i
Page 24 and 25: 5. FACULTY COMMUNITY5.2 Faculty Mee
Page 26 and 27: 7. WORLDWIDE ACADEMIC SUPPORTSERVIC
Page 28 and 29: 7. WORLDWIDE ACADEMIC SUPPORTSERVIC
Page 30 and 31: 8. UMUC POLICIES: FACULTY RIGHTSAND
Page 32 and 33: 9. UMUC POLICIES: STUDENT AFFAIRSIn
Page 34 and 35: PART IIInformation for UMUC Asia Fa
Page 36 and 37: 1. INTRODUCTION TO UMUC ASIAchannel
Page 38 and 39: 2. FACULTY RECRUITMENT, APPOINTMENT
Page 40 and 41: 3. TEACHING ASSIGNMENTS3.2.2 Adjunc
Page 42 and 43: 4. FINANCIAL AND HUMAN RESOURCEINFO
Page 46 and 47: 4. FINANCIAL AND HUMAN RESOURCEINFO
Page 48 and 49: APPENDIX A: ACADEMIC STRUCTURE OF T
Page 50: APPENDIX C: ACADEMIC STRUCTURE IN3.

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