PLVC Minutes Book for 2007 - Pl-wa.org

P O R T L U D L O W V I L L A G E C O U N C I L
2007 M I N U T E B O O K
PORT LUDLOW VILLAGE COUNCIL DIRECTORS AS OF JANUARY 1, 2007
Larry Nobles
Gene Carmody
Dan Meade
Bill Browne, Secretary
Tom McCay
Adele Govert
Lynn Gauche
Dean Mosier
Jack McKay
Greg McCarry
Frank Siler
Vaughn Bradshaw

TABLE OF CONTENTS
December 18, 2007 PLVC Workshop Meeting ........................................................................................................ 4
December 6, 2007 PLVC General Meeting ................................................................................................................ 5
November 27, 2007 PLVC Workshop Meeting ....................................................................................................... 6
November 1, 2007 PLVC Executive Session ............................................................................................................ 8
November 1, 2007 PLVC General Meeting in the Beach Club .......................................................................... 9
Appendix A Treasurer’s Report ............................................................................................................................. 12
October 15, 2007 PLVC Workshop Meeting .......................................................................................................... 14
October 4, 2007 PLVC Annual General Meeting of the Membership ........................................................... 15
Appendix 1: Port Ludlow Fire and Rescue Chief’s Report .......................................................................... 18
Appendix 2: Community Development Committee ....................................................................................... 19
September 18, 2007 PLVC Workshop Meeting .................................................................................................... 21
September 6, 2007 PLVC General Meeting ............................................................................................................ 23
Appendix 1: Treasurer’s Report ............................................................................................................................ 26
Appendix 2 FunFest Committee Reports ........................................................................................................... 26
August 21, 2007 PLVC Workshop Meeting ............................................................................................................ 31
August 2, 2007 PLVC General Meeting .................................................................................................................... 32
Appendix 1 Treasurer’s Report .............................................................................................................................. 34
Appendix 2: CDC Report August 2, 2007 ............................................................................................................ 36
Appendix 3 FunFest Report ..................................................................................................................................... 36
July 24, 2007 PLVC Workshop Meeting ................................................................................................................... 39
July 5, 2007 PLVC General Meeting ........................................................................................................................... 40
Appendix 1:..................................................................................................................................................................... 44
Appendix 2 Community Development Committee report .......................................................................... 45
Appendix 3 Fun Fest Committee Reports .......................................................................................................... 45
June 19, 2007 PLVC Workshop Meeting ................................................................................................................. 48
June 7, 2007 PLVC General Meeting .......................................................................................................................... 50
Appendix 1: Health and Safety Fair ...................................................................................................................... 54
Appendix 2: Treasurer’s Report ............................................................................................................................ 55
Appendix 3: Funfest Budget .................................................................................................................................... 56
Appendix 4:..................................................................................................................................................................... 58
May 22, 2007 PLVC Workshop Meeting .................................................................................................................. 59
Exhibits: PLVC Priorities 1-4 ................................................................................................................................... 60
May 3, 2007 PLVC General Meeting .......................................................................................................................... 61
2007 PLVC Minute Book Page 2 of 93

Appendix 1: Financials ............................................................................................................................................... 64
Appendix 2 Communications Committee .......................................................................................................... 65
Appendix 3:..................................................................................................................................................................... 66
April 17, 2007 PLVC Workshop Meeting ................................................................................................................ 67
April 5, 2007 PLVC General Meeting ........................................................................................................................ 68
Appendix 1 Financials ................................................................................................................................................ 71
Appendix 2:..................................................................................................................................................................... 71
March 27, 2007 PLVC Workshop Meeting.............................................................................................................. 72
March 1, 2007 PLVC General Meeting ...................................................................................................................... 73
Appendix 1: John Fischbach – Jefferson County Administrator ............................................................... 76
Appendix 2 Treasurer’s reports ............................................................................................................................. 76
Appendix 3 Community Development Committee ........................................................................................ 78
February, 2007 PLVC Workshop Meeting .............................................................................................................. 80
February 1, 2007 PLVC General Meeting ................................................................................................................ 81
Attachment 1: Ron Dawson’s Trendwest statement ..................................................................................... 86
Attachment 2: Treasurer’s Report ........................................................................................................................ 86
Attachment 3: Insurance Task Force Report .................................................................................................... 87
Attachment 4: Finance Committee Report ........................................................................................................ 88
Attachment 5: Communications Committee Guidelines .............................................................................. 91
January 16, 2007 Workshop Meeting ....................................................................................................................... 92
2007 PLVC Minute Book Page 3 of 93

Meeting cancelled
Respectfully,
Bill Browne
PLVC Secretary (12/18/07)
DECEMBER 18, 2007 PLVC WORKSHOP MEETING
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DECEMBER 6, 2007 PLVC GENERAL MEETING
Meeting cancelled because of conflict with examiner hearings being held at the same time.
2007 PLVC Minute Book Page 5 of 93

NOVEMBER 27, 2007 PLVC WORKSHOP MEETING
Minutes
The meeting was convened at 3:00 p.m. at the Beach Club. Council members present were Greg
McCarry, Gene Carmody, Vaughn Bradshaw, Dean Mosier, Larry Nobles, Adele Govert, Tom McCay, Jack
McKay, Dan Meade, Frank Siler, and Bill Browne. Absent: Lyn Gauche. There were also five guests in
attendance.
McCarry opened the meeting suggesting that the board members review two documents (11/1/07 PLVC
Utilities Committee report and PLVC Policy and Procedure) that had been passed out.
Discussion items included the following:
1. 11/1/07 PLVC Utilities Committee Report: This report was not reviewed by the Board but used,
in part, in many of recent community communications surrounding PL’s water status. There was
some discussion of how the report was developed. One of the committee members indicated
that, for the most part, it was a brief summary of the draft report under consideration by the
Department of Health (DOH) and Utilities and Transportation Commission (UTC) before
providing recommendations. Another guest asked about the accuracy of this summary in truly
representing the Draft report.
2. PLVC Policy and Procedure Section X. Committees (contained on the PLVC Web site) was
reviewed and the board agreed that it should not be changed. Everyone was reminded any
proposed position should have a final board vote prior to representing that position to any
individual or organization. As far as board positions on issues any board or committee should
obtain authorization from the president before making statements on behalf of the board. Greg
McCarry will be reminding the committee chairs and members of this expected protocol.
3. Finance: Gene Carmody reported that he would be consolidating the Funfest account, currently
held at the Kitsap Branch bank into the set of accounts held at American Marine Bank. He also
reported that the Trails account would be formally established and funded with the monies held
by the PLVC. Donations coming to the PLVC with a Trails designation will be forwarded to this
new account. Oversight would continue, both within the Trails Committee and the PLVC. The
balance of the account appears to be unusually high, but is needed to fund a major paving
project this year.
4. Meeting Dates and Times: The board agreed that the General and Workshop meeting dates and
times should continue. Workshop meetings will be held as needed. Lynn Gauche will be
scheduling (splitting) these meetings at the Beach and Bay Clubs. The PLVC General Meeting
scheduled for 12/6/07 was cancelled because of possible conflict with Closed Record Appeal on
the PL Resort Build-Out and Marina Expansion. The December Workshop had already been
cancelled.
5. PLVC Utility Committee: Phil Otness has agreed to chair the committee. One of his first charges
will be to moderate future meeting discussion with UTC, DOH, OWSI, CDC and PLA officials
regarding PL’s water supply and their respective roles in granting, regulation and management
of PLA’s water resources. The Board and attendees spent considerable time describing and
discussing the roles of these organizations in the water rights granting process, adequacy issues,
economic issues and regulatory issues. It was noted that UTC only deals with the economic
question with regard to water company operations. Issues such as profit, loss, and rate structure
come under their review. It was noted that UTC does not provide similar oversight over sewer
rates or operations. DOH is the agency that oversees water system planning including the
quantity, quality, and distribution of available water. OWSI is responsible to produce a new
2007 PLVC Minute Book Page 6 of 93

water plan every 6 years that looks forward over that period to address supply, distribution and
required system upgrades. The plan is then submitted to DOH for review and approval.
Concerned homeowners are encouraged to participate in these discussions.
6. Agenda Items PLVC Issue Management and 5 PLVC Goals for 2008: will be moved to the January
Workshop meeting.
The meeting adjourned at 4:30pm.
No motions were made and no votes taken.
Respectfully,
Bill Browne
PLVC Secretary (11/27/07)
2007 PLVC Minute Book Page 7 of 93

NOVEMBER 1, 2007 PLVC EXECUTIVE SESSION
Minutes
The meeting was convened at 3:00 p.m... Present were Larry Nobles, Gene Carmody, Dan Meade, Bill
Browne, Tom McCay, Adele Govert, Lynn Gauche, Dean Mosier, Jack McKay and Greg McCarry. (Absent
Frank Siler, and Vaughn Bradshaw).
The discussion topic was the appointment of officers for the 2007-08 Council.
The following were elected:
President – Greg McCarry
Vice President – Lynn Gauche
Treasurer – Gene Carmody
Secretary – Bill Browne
Aside from the election of officers it was an informational meeting.
Respectfully,
Bill Browne
PLVC Secretary (11/1/07)
2007 PLVC Minute Book Page 8 of 93

NOVEMBER 1, 2007 PLVC GENERAL MEETING
Minutes
The meeting was convened at 3:05 p.m. Present: Bill Browne, Gene Carmody, Adele Govert, Lynn
Gauché, Tom McCay, Jack McKay, Dan Meade, Dean Mosher, Larry Nobles, Greg McCarry.
Absent: Vaughn Bradshaw, Frank Siler.
Mea Graham served as Recording Secretary
L. Nobles called the meeting to order at 3:05 p.m. and ensured that there was a quorum. Approximately
15 persons were in attendance
MSP to approve the minutes of the October 4 Annual Membership meeting. (All ayes).
These minutes and the workshop meeting minutes will be posted on the website by Monday.
MSP to approve the minutes of the executive meeting held at 2:00 pm today resulting in the election
of officers. (All ayes)
Results of the election: President Greg McCarry, Vice President Lynn Gauché, Treasurer Gene Carmody,
Secretary Bill Browne.
Larry Nobles to continue with today’s agenda he had prepared.
Community Reports
Jefferson County Administrator – John Fischbach unable to be present. At next meeting, he will present
County budget allocations.
Port Ludlow Associates – Diana Smeland reported that OT II 2 nd and 3 rd models will open mid-December.
The appellate hearing will take place December 6 in Port Ludlow at 10:00 am at the Bay Club. Mediation
still on-going,
Land application for Ludlow Cove 2 has been placed with Jefferson County, and notices have been
posted on the property.
Fire District #3 – Administrative Chief Obtinario stated that 2008 budget is in progress. There is 1 new
trainee and 6 new volunteers. There are still openings for CERT classes.
Lead Planner for Jefferson County David Wayne Johnson reported that the closed record appeal hearing
will be held Dec 6 at 10:00. Appellants have submitted their briefs already. All Appellant briefs are now
in; Applicant PLA is entitled to respond to all briefs by November 16 th ; appellants can respond to
Applicant’s brief again on or Nov 30.
Ludlow Cove 2 with its 42 lots is really 2 cases –a long subdivision, and a shoreline issue. There is a 30
day comment period with a deadline of November 30 th . The hearing on this proposal will probably be
held in January.
Discussion ensued re public information requests that have been made that cause the county to have to
produce large amounts of documents at a cost equivalent to 3.5 FTE’s (full-time equivalents) as result of
responding to these public information requests.
Treasurer’s Report:
MSP to accept the Treasurer’s Report. (All ayes)
2007 PLVC Minute Book Page 9 of 93

Absence last month, and having returned from trip, Gene Carmody indicated he had submitted both
September and October figures to the Finance Committee to review, and today presented the current
October numbers. He has wrapped up the revenue streams from the summer – directory sales, Friday
Market, Funfest, etc.
There were no outstanding bills left to be paid for funfest, phone directory.
Committee Reports
Communications Committee – Jack McKay – PLVC brochure is ready to go if permitted to update. He
wishes to make it available at different PLVC activities, different locations, real estate offices, other
appropriate Port Ludlow offices and Beach and Bay Club.
MSP to print 1000 copies of the updated brochure not to exceed $500. (All ayes)
Community Development – Tom McCay – no report
He mentioned the meeting on resort plan at 10:00 AM on Dec 6 at Bay Club
Finance Committee – no report -budget versus actuals for the first three quarters indicate that the PLVC
should end the year with a checking balance of $6000 approx.
Friday Market - Sandie Schmidt has agreed to serve as organizer for next year
Funfest – it is hoped that Neil and Lia Robinson will run this event again.
Recycling – no report. $144.92 was received from the electronic recycling event held in September.
Natural Resources/Trails – no report
Public Safety/Emergency Preparedness Committee – In Tom Stone’s absence, L. Nobles stated that he
has recruited 2 outstanding area coordinators Russ Henry and Hal Nesbitt from North Bay, who will
team with Kevin Ryan and Pat Lowery from South Bay.
A major problem – the last radio drill was a disaster. Only 6/14 block captains from North Bay
responded. Tom and his team will find and appoint new area block captains and co-captains – a team
better prepared.
Kevin Ryan stated that Tom has re-invigorated this committee. Goals were adopted at yesterday’s
committee meeting. The intent is to get more into education in 2 forms – upgrade the captains (i.e.
CERT training) and education for the community e.g. meetings to discuss hazards, disasters, fire threats,
etc on a quarterly basis. The Fire District is extremely supportive and willing to help with organizing the
efforts
Utilities – In Walt Cairns’ absence, L. Nobles mentioned Oct 16 meeting with Larry Smith and Diana
Smeland and gave the detailed report to Bill Browne for PLVC records. Topics covered: – manganese
problems, adequacy of OWSI water system to meet long term needs , potential for rate increase that
may occur in future. New dept of ecology water efficiency rules were discussed. Diana noted that OWSI
has always had a long range plan in place for future development needs. Well #16 soon to be on and
well #14’s water will be diluted so that the combined output meets water standards (arsenic). (NOTE:
The current standard for arsenic content is not to exceed 10 parts per billion. The old standard was 50
parts per OWSI is in final testing phase.
PSE –was asked for report on what they are doing regarding to Port Ludlow service quality and will meet
with the Utilities committee on the technical issues involved here. The Chiasm project is delayed, but
will be online by the end of February. Port Ludlow substation may be shut down for 10-12 hours at a
time, but tests show that new relays will substitute for the PL substation; hence, these temporary
2007 PLVC Minute Book Page 10 of 93

testing outages may not be an issue in Port Ludlow. A mailing will be sent out in the 98365 area
explaining these “outages” that may come during their testing period.
Correspondence:
None
Gene C reported receiving an email from David Goudie asking for the last two years of financial
statements. No reason given. Gene is to advise him that those records are available for inspection at the
Bay Club, usually as attachments to the monthly general meeting minutes.
Old Business
Proposed Health Facility in Port Ludlow: there is nothing further to report at this time. The matter is in
the hands of the Jefferson County Health Care. PLA provided JCHC with a proposed lease for property in
the Village Center but there has been no response to that.
Jefferson County and Harrison Hospital meeting – wide ranging discussion of the potential for various
specialties-nothing concrete at this time.
Bus Stop Shelters – John Austin is on Transit comm. – new shelters to be built on Paradise Bay Road
rather than at the store. Would PLVC be involved in getting something nicer than the standard?
Research is being done for options and cost of the two such shelters.
Holiday lighting for Paradise Bay Road - PLVC could light up the centre of the divider; Jimmy White from
North Bay, a licensed contractor would volunteer his labor, but may need some additional labor; 4
imitation deer in divider, white lights only on timers into sockets on the poles. Tom noted that most of
the costs are not recurring as supplies such as lights and timers will be stored and reused annually.
County will supply a list of criteria such as employment of licensed flaggers etc. Lights are to start after
Thanksgiving and continue up to New Year’s Eve.
MSP to spend up to a maximum of $2000 for holiday lighting for Paradise Bay Road. (All ayes).
2007-2208 Meeting schedule will be revisited at the workshop meeting with a possibility of returning to
Thursday mornings at 9:00 rather than at 3 pm. meeting.
Workshop meeting changed to Tuesday November 27 at 3:00 with location to be determined.
Comments from the Floor
Re Survey – These appear to be the top three areas of greatest interest: grocery store, medical clinic,
one Port Ludlow. Results will be available within the next several weeks and will be placed on the
website.
Sue Ryan asked about 4 th July fireworks – off the agenda – Fire Chief feels that community displays cut
down on the worrisome fireworks and fires. This will be a matter for future discussion.
General Meeting – Thursday, December, 2007. 3:00 PM, Beach Club.
Tom McCay, on behalf of his fellow council members and the community at large, thanked L Nobles for
starting on a program that will be easy for others to follow and for his long hard work during his term of
office.
Meeting adjourned at 4:15 p.m.
2007 PLVC Minute Book Page 11 of 93

Appendix A Treasurer’s Report
Port Ludlow Village Council
Treasurer's Cash Flow Report
September 1 to January 1 to
September 30, 2007 September 30, 2007
BEGINNING CASH BALANCE $8,829.29 $ 14,090.63
INFLOWS
Donations - Undesignated
Donations - Trails 3,000.00
TOTAL Donations 3,000.00
Interest/Investment Income 1.03
Product Sales 25.00
Phone Directory - Yellow Pages 12,705.00
Phone Directory - Directory Sales 195.00 5,911.00
TOTAL Product Sales 195.00 18,641.00
Friday Market - Vendor Rentals 730.00 4,205.00
TOTAL INFLOWS 925.00 25,847.03
OUTFLOWS
Insurance Premiums 2,542.47 2,991.47
Dues - PL Chamber of Commerce 94.95
Legal Fees 1,152.53
Meeting Room 77.62
Recording Secretary 60.00 585.00
TOTAL Administrative Expenses 2,602.47 4,901.57
Other Expenses
Other Expenses - Phone Directory 121.74
Other Expenses - PLVC General 999.53 2,251.24
TOTAL Other Expenses 999.53 2,372.98
Postage and Delivery
Postage and Delivery - Phone Directory 28.38
Postage & Delivery - PLVC General 80.00
TOTAL Postage and Delivery 108.38
Printing & Copies
Printing & Copies - Community Development 46.83
Printing & Copies - Phone Directory 4,152.38
Printing & Copies - PLVC General 1,059.72 1,145.28
TOTAL Printing & Copies 1,059.72 5,344.49
Supplies Expense
Supplies - Disaster Preparedness 131.77 186.06
Supplies - Phone Directory 1,449.61
Supplies - PLVC General 114.54 128.31
2007 PLVC Minute Book Page 12 of 93

TOTAL Supplies Expenses 246.31 1,763.98
Voice Contributions 200.00 1,800.00
TOTAL OUTFLOWS 5,108.03 16,291.40
TRANSFER TO TRAILS 4,000.00
PURCHASE OF CD'S 15,000.00
OVERALL TOTAL CASH FLOW (4,183.03) (9,444.37)
ENDING CASH BALANCE $4,646.26 $4,646.26
Port Ludlow Village Council
Treasurer's Statement of Fund Balances
as of September 30, 2007
PLVC Operating Account $4,646.26
PLVC Certificates of Deposit 20,001.03
Sub-total PLVC Fund Balances $24,647.29
Trails Funds held by PLVC* 7,666.70
Total Combined Fund Balances $32,313.99
* Note: Includes $743.96 designated Grant Sharpe Memorial Funds
FUN FEST FINANCES:
Checking Account Balance $6,557.27
2007 PLVC Minute Book Page 13 of 93

Meeting cancelled
Respectfully,
Bill Browne
PLVC Secretary (11/27/07)
OCTOBER 15, 2007 PLVC WORKSHOP MEETING
2007 PLVC Minute Book Page 14 of 93

OCTOBER 4, 2007 PLVC ANNUAL GENERAL MEETING OF THE MEMBERSHIP
Minutes
The meeting was convened at 3:00 p.m. Present: Bill Browne, Don Clark, Tony Durham, Jack McKay, Dan
Meade, Larry Nobles, Allen Panasuk, Frank Siler. Absent: Vaughn Bradshaw, Gene Carmody, Adele
Govert, Tom McCay.
Mea Graham served as Recording Secretary
L. Nobles called the Annual membership meeting to order at 3:00 p.m. and ensured that there was a
quorum. Approximately 32 persons were in attendance. Larry Nobles reported that of the 1614 ballots
packets sent out, some 561 envelopes were returned -well over 30% required for a quorum by the
bylaws
The Board will take no specific actions at this meeting as it is the annual membership meeting, not a
Board meeting.
MSP to approve the minutes of the September 6, 2007 general meeting. (All ayes). These minutes will
be posted on the website by Monday.
PLA Presentation of plans for Ludlow Cove 2 (LC 2)
Miriam Villiard, current Project Manager for PLA, gave an overview with a handout describing the 42
single 1899-2200 sq. ft. family homes planned for LC 2. Recognizing current market demands the
targeted price point is under $400,000. The area is zoned for four dwellings per acre, with green open
areas. Trails have been incorporated into the plan and PLA will work with the Trails Committee in final
plans for the LC 2 trails. A majority of larger trees will be kept; some may be limbed to allow views.
Water and sewer will be handled by OWS, and drainage by drainage district. PLA has already met with
Inner Harbor HOA and PLVC’s Community Development Committee to discuss the plans. PLA intends to
meet with LMC or SBCA representatives to discuss membership interests in their respective clubs. There
was some discussion concerning the dividing line between North and South Bay.
When asked about the pilings, the membership was told it is a mitigation point for Ludlow Cove 1
A permit request will be submitted to Jefferson County within the next couple of weeks, with a hearing
to be held probably in January-February timeframe. If there are no appeals, PLA will get this project
underway right away, potentially delayed 2 years later if litigation occurs.
Diana Smeland reported the scheduling of a tentative appellate hearing in mid-December as a result of
the Town home Owners Association meeting and the transfer of the governing association from PLA to
owners. During the transfer some CCs will be changing because of special circumstances.
In the future the developer’s agreement on the hearings/appeals process may be altered to better
conform to Jefferson County’s process which is faster.
Community Reports
Jefferson County Administrator – John Fischbach reported:
- that the date of hearing for the Port Ludlow Build out is still to be determined –probably be December
5 th , with Phil Olbrechts as the Appellate Hearing Examiner (AHE). The AHE left this issue open until
October 5 th . As soon as the date is selected, Mr. Fischbach will schedule the BOCC Chambers or the
Superior Court, with Port Ludlow an alternate venue.
- Mediation is not a known element, at this time, but will be decided on within the next week or so. A
determination is to be made within the next few days.
2007 PLVC Minute Book Page 15 of 93

- MERU claim for Damages by Bert Loomis claiming his property has been devalued by $250,000 because
of MERU and Jefferson County’s over-building according to his calculations is being reviewed by the
Jefferson County’s Claims Committee. This matter may go ultimately to Superior Court.
- 2 permits for Tree Removals in critical areas were submitted and issued.
- PLA did a pre-application conference with IOCD for 45 lot subdivision of Single family homes on 14.66
acres on June 5, 2007. They need a long plat, SEPA
Review and a shoreline substantial development proposed within 200ft. of Ord. High Water Mark. The
Hearing Examiner will make the decision.
Other topics currently under study at Jefferson County are:
-Budget- getting more and more difficult to balance; presentation of this county’s budget would be
available to PL residents.
-Critical Areas ordinance.
-Clean water district special meeting Oct 17 in Superior Court Room.
When asked, Mr. Fischbach agreed to give a presentation of the County budget to interested parties on
November 1.
County Commissioner – John Austin described no shooting zones in effect and the rationale for creating
such zones.
He mentioned the potential MPR project near Brinnon.
He described the Puget Sound Plan 2020 in regard toClallam and Jefferson County areas along county
lines that may be of interest. He spoke of the possible $18 parcel fee for Clean Water issue. Austen feels
it is regressive; concerned for the 450+ residents who have multiple parcels who can ill afford this fee.
He hopes Port Townsend be included in this possible parcel fee since Jefferson County supports PT in off
setting areas.
Fire District #3 – Chief’s Report, as submitted by Fire Commissioner Dave Wheeler, outlined new
promotions, new hirees, and new recruits. See Appendix A for PLF&R Chief’s Report
Discussion ensued regarding the proposed Fire Marshall Position. Cost benefit analysis, fire safety
inspection, and decreased residential or commercial insurance are being considered in this discussion.
Treasurer’s Report: absent – no report.
Committee Reports
Communications Committee – Jack McKay – mentioned that the PLVC brochure is due for revision and
asked for input.
His 250 and growing list of key communicators are of invaluable assistance but he would welcome any
others who wish to be added to this list.
Community Development – In Tom McCay’s absence, Barclay Hampton gave this committee’s report.
See Appendix 2 for full details
Finance Committee – no report.
Recycling – no report.
2007 PLVC Minute Book Page 16 of 93

A modest check sent in by Steve Failla as a result funds received from the Electronic Recycling held in
late September. The PLVC thanks Steve for the contribution.
Friday Market – Sandie Schmidt – thanked all for this season’s support
There was a more diverse group of vendors than before and great community support. Core vendors (3)
will return next year and Sandie will continue to coordinate for next year. L. Nobles, on behalf of PLVC,
presented her with a token of the Board’s esteem.
FunFest – Lia and Neil Robinson reported on the successful event with over 50 volunteers and
attendance of 1200 on Saturday, with some 600 on the rainy Sunday. Lessons learned meeting yet to be
held.
Very profitable approx $4000 was raised with a few bills still outstanding.
Children’s activities well supported. Lia thanked the PLVC for their support.
PLVC Chair L. Nobles presented a token of esteem to the Robinsons.
Utilities - Walt Cairns – submitted a detailed report and study prepared by the Utilities Committee in
which the following topics were discussed:
MERU’s and the Port Ludlow Sewage Treatment Plant.
OWSI response- the UC still has concerns about manganese and has yet to receive a response as to
whether it will be eliminated or minimized.
The PSE sub-station construction in Chimacum which is well under way.
The shellfish protection district to be formed by Jefferson County.
Clean Water District – county should slow down no formal recommendation to the Board.
A meeting will be held at the Bay Club on October 16 th to discuss water supply and water source. For
detailed information see the hard copy of this study in the files for this committee.
Natural Resources/Trails – Larry Scott detailed this year’s work. In his Report of the year, he
documented 680 hours for work done by individual volunteers. This does not include the work of the
stewards like Dan and Soozie Darrow who regularly maintain the trails or the volunteer work of fire
department employees. Tomorrow’s internal recognition and appreciation day will be held at the Beach
Club, and he hoped that some members of the Board would attend.
More trail development work will be starting in 2-3 weeks. See PLVC website for Trails Committee
minutes (www.plvc.min/plvcminutes.htm).
Public Safety/Emergency Preparedness Committee – no report.
Tom Stone is making significant progress in recruiting leaders particularly in North Bay. Memberships
are now posted on the website, where you can find your representative (www.plvc.org/council.htm).
Correspondence:
Two notes were received this past month:
1. Lewis Hale – expressed concern regarding the content in the annual letter to PLVC members and the
direction that the PLVC was taking. L. Nobles invited him to a meeting; he has since called Larry,
indicating that he would express his issues to the CDC committee but is as yet is undecided as to when
that might take place.
2007 PLVC Minute Book Page 17 of 93

2. Doug Barber - disagreed with some minor items in the annual letter.
Old Business
Health Facility in Port Ludlow – talks are in progress, the group is meeting (Monday, October 8 th ) with
Harrison Hospital representatives and some PL residents to explore cooperation. Chief Operating Officer
Dowdle has yet to decide what type of Health Care facility makes sense for them. Reservations have
been expressed by one candidate for Jefferson Health Care Board saying that there is inadequate
information to date and suggest establishing a long range plan before setting up a clinic in Port Ludlow.
New Business none
Comments from the Floor none
Election results:
Frank Siler stated that 1646 packages were bundled and mailed.
He thanked all those who filled out the survey, suggestions are important to Village Council in
developing plans and direction. Sealed ballots were tabulated with the following results:
Lynn Gauché, Dean Mosier – 2yr terms from South Bay
Gene Carmody, Jack McKay, Larry Nobles 2yr terms from North Bay
Greg McCarry, North Bay, 1yr term.
Gratitude was expressed to retiring PLVC board members, Tony Durham, Don Clark, and Allen Panasuk,
for their inestimable help to Larry and the PLVC during the past two years.
The 468 surveys returned with this year’s ballot will be given to Lynn Gauché. She will compile results
and prepare a report for the PLVC.
L. Nobles also stated that 40 envelopes were returned containing donations totaling $1750 dollars as
contributions to the work of the PLVC.
Announcements
Oct. Workshop Meeting – cancelled
Annual Meeting of the Directors for the Election of Officers
Thursday, November 1, 2007 2 PM at the Bay Club
November General Meeting
Thursday, November 1st. 2007. 3:00 PM at the Bay Club
Meeting adjourned at 4:30 p.m.
APPENDICES
Appendix 1: Port Ludlow Fire and Rescue Chief’s Report
Port Ludlow Village Council
Thursday, October 04, 2007
Ø Lonnie Reynolds has been promoted to the position of Lieutenant for PLF&R.
2007 PLVC Minute Book Page 18 of 93

Ø Rodney Gregory has been hired, from the new Trainee Firefighter Program, as a full-time career
firefighter. He will fill the vacant career position left by Brian Soete. Brian accepted a Fire Captain’s
position in Mason County.
Ø Six recruits for PLF &R have started the 10-weel firefighter training academy. This training is hosted by
North Kitsap Fire & Rescue and Olympic College. Upon completion of their training, the recruits will be
assigned to the resident firefighter program at PLF &R for a two year period.
Ø PLF&R is continually looking for ways to enhance emergency response staffing through the volunteer
firefighter program.
Ø Fall CERT (Community emergency Response Team) classes are being planned for early November – call
PLF&R, if interested.
Respectfully submitted by David L. Wheeler, Fire Commissioner, District 3.
Appendix 2: Community Development Committee
Meeting of the CDC September 12, 2007
A meeting of the CDC was held at the Bay Club on September 12, 2007 for the purpose of reviewing the
site planning for PLA’s development of the “log dump” site. Miriam Villiard and Diana Smeland
represented the PLA and presented a preliminary overview of the placement of 40 2-story single family
residences, showing common area and road locations.
Following the presentation, members of the committee questioned PLA at length about details of their
planning and its conformance with County regulations and the development agreement.
It was decided that PLA will provide a more detailed presentation at our annual meeting on October 4
and that the PLVC will make it know to the community so that all may become informed.
A copy of the plat mat showing the planned development will be sent to eh Board so that the may have
the opportunity of being brought current.
Tom McCay, Chair
Report to PLVC Board Regarding Paradise Bay Road Construction
At the September 24 th . Meeting of the Board of County Commissioners, the County Department of
Public Works presented the 2008-2013 Six-year Improvement Program.
Within the list of capital projects is the Paradise Bay Road Phase 2, which will pave shoulders and
overlay road with asphalt concrete from Mile Post 0.37 to Mile Post 0.84, or roughly from where the
present road project ended to just north of Edgewood Drive.
Engineering is planned for 2009 with construction in 2010. This project is funded with local funds.
Tom McCay
9/24/07
Update on Proposed Clean Water District and $18 Fee per Property
The discussion on the proposed $18 per parcel fee for a Clean Water District in Eastern Jefferson County
was discussed and deferred at the Monday, September 24 th meeting of the Board of County
Commissioners. The continuation was held at Fort Warden at 6:30 PM Wednesday, September 25 th with
over 150 property owners present.
2007 PLVC Minute Book Page 19 of 93

More than 30 owners spoke, with the overwhelming majority not in favor. There was a consensus as to
the desire to have clean water – the negatives, for the most part were in regard to the financing method
proposed and the fairness of the fee. The commissioner indicated a need for further study, and
subsequent public meeting will be held at a date and time to be determined by County staff.
Tom McCay
9/27/07
2007 PLVC Minute Book Page 20 of 93

SEPTEMBER 18, 2007 PLVC WORKSHOP MEETING
Minutes
The meeting was convened at 3:00pm. At the Beach Club. Council members present were Larry Nobles,
Don Clark, Adele Govert, Tom McCay, Jack McKay, Dan Meade, Frank Siler and Tony Durham. Absent
members were Vaughn Bradshaw, Bill Browne, Gene Carmody and Allen Panasuk. There were also three
guests in attendance.
Discussion items included the following :-
1. Clean Water District A meeting took place in Port Townsend on 17 September on a proposed plan to
establish a “Clean Water District” in Jefferson County, and apply a tax of $18 per parcel to fund that
plan. More than 100 attendees exceeded the meeting room capacity rendering the conduct of an
orderly meeting impossible. The meeting was rescheduled to Wednesday 26 September at 6:30pm. and
relocated to Fort Worden.
2. Funfest Assessment that Funfest was very successful with 80+ vendors and attendance of 1085
Saturday and more than 500 on Sunday when the weather was less than ideal.
3. Insurance Existing PLVC liability insurance did not cover Funfest and the Friday Market activities.
Special insurance for Funfest was finally obtained but was very expensive, - primarily we understand
because of the sale of alcohol. The Council will give serious consideration to discontinuing the sale of
alcohol at future Funfest events.
4. Utilities The PLVC Utilities Committee met this morning. The Clean Water District proposal and MERU
count issues were discussed. The Council will consider inviting Dept. of Ecology representatives to
provide information and an independent assessment of water/sewer capacities and current flow rates.
PSE has begun construction of the new sub-station in Chimacum with an estimated 5 month completion
cycle. As part of that activity the Beaver Valley sub-station will be deactivated for a nominal 4 days in
late September or October. PSE plans to maintain electrical supply to the Port Ludlow area by service
from several other area substations but notes that the system will be “fragile” during that 4 day period.
5. Health Facility Jefferson Health Care (JHC) and Harrison Hospital planners have a meeting scheduled
at the Beach Club Monday 24 September at 2:00pm. PLA is drawing up a lease agreement for use of the
former Kitsap Bank pad area in the Village Center. The PLVC has served as facilitator by bringing PLA, JHC
and Harrison Hospital together on this possible addition to village amenities.
6. Annual Meeting The PLVC AGM will take place as scheduled on 4 October at the Beach Club. Because
several current and candidate Council Members are will not be available, election of new Council
officers will likely be moved to 1 November at 2:00pm. ( to be confirmed).
7. Bus Shelters Option to up-grade new bus shelters (at community expense) at Village Center awaiting
recommendation from resident (former architect) Marti Stuart.
8. Holiday Lights Outlets on new street lights at Village Center could be used.
9. Signs Reported that there are county, real estate and perhaps other sign ordinances (size, lighting,
positioning, etc.) that are being violated at several locations. Action to be determined, but might begin
by drawing violator attention to those ordinances.
10. Committees Briefly discussed need for 3 new PLVC Committees to focus on :-
a. Environment
b. Business development (particularly Village Center)
2007 PLVC Minute Book Page 21 of 93

c. Long range planning
The meeting adjourned at 4:50pm.
No motions were made and no votes taken.
Respectfully,
Tony Durham (for Bill Browne)
PLVC Secretary (09/18/2007)
2007 PLVC Minute Book Page 22 of 93

SEPTEMBER 6, 2007 PLVC GENERAL MEETING
Minutes
The meeting was convened at 3:00 p.m. Present: Bill Browne, Gene Carmody, Don Clarke, Tony Durham,
Adele Govert, Mea Graham, Tom McCay, Dan Meade, Larry Nobles, Allen Panasuk, Frank Siler. Absent:
Vaughn Bradshaw, Jack McKay.
Mea Graham served as Recording Secretary
L. Nobles called the meeting to order at 3:05 p.m. and ensured that there was a quorum. Approximately
22 persons were in attendance
MSP to approve the minutes of the August 2, 2007 general meeting. (All ayes). These minutes and the
workshop meeting minutes will be posted on the website by Monday.
Community Reports
Jefferson County Administrator – John Fischbach introduced County Commisioner, Phil Johnson.
Handouts were distributed comprising of:
1. a response from David Wayne Johnson in response to an email and letter from Marco De Sa E Silva
requesting that time, date and location be set for a preliminary hearing re Appeals relating to Ludlow
Bay village, etc.
2. a letter from PLA lawyer Silva re the MERU tort claim of Bert Loomis against
Jefferson County. A response has not yet been prepared.
3. a letter sent from Jim Pearson to Bruce Schmitz re Teal Lake Road improvements re an error in mile
Posts cited, an error that had not been identified until recently.
In response to questions raised from a board member and audience members concerning possibly
expediting the appeals process and speeding up development of the area, or the many documents and
copies asked for by those in opposition, Mr. Fischbach stated that the appeals process is statutorily set
out, and the County is obliged to follow the process, and also stated that public officials are subject to
requests from the citizenry.
When asked to what extent is the county being over-burdened by these Freedom of Information
requests, it would appear that the work is that of 3.5 FTE (full time equivalent) doing the necessary
research and making all the copies of documents. Reply time by law is within 5 business days, usually
indicated by a letter. All requests verbal, email or letter are requests to which by law a response must be
made. L. Nobles thanked Mr. Fischbach for all his help and time.
Port Ludlow Associates – Diana Smeland referred to a court case resolution of a claim where it had been
claimed that the boundary line was intentionally concealed. The judge concluded that there was no
intentional deception. It was deemed a “mutual mistake”.
Referring to emails she receives from a few who ask PLA to follow the law, she stated that every time
PLA goes to Superior Court, they have been found to have “followed the law”. Her question to those
present was “Whose law are we being asked to follow, and at what cost to you, the residents?”
Olympic Terrace II - second and third models should be open later this year in the fourth quarter, and at
that time, there will be a community reception.
Ludlow Bay village mediation was not successful, and now that there is an appellant Hearing Examiner
appointed, she hopes a hearing might be scheduled for October.
2007 PLVC Minute Book Page 23 of 93

Fire District #3 – Administrative Chief Obtinario stated the 1 st Annual Health and Safety Fair was a
success, co-sponsored by PLF & R and Coldwell Banker Forrest Aldrich. The organizers are currently
seeking 2 more sponsors for the 2008 fair. FF/EMT Lonnie Reynolds was promoted to Lieutenant on
September 1. He was hired in 1999 fulltime, and has total of 14 years with the Fire District.
Interviews of applicants for a vacant career fire fighter/EMT position will occur Sept 9, with employment
to begin October 1.
FunFest participation by PLF & R will include a car extrication demonstration on Saturday afternoon, and
hands-on fire extinguisher training for the public on Sunday.
Treasurer’s Report:
MSP to accept the Treasurer’s Report. (All ayes) See Appendix 1 for Treasurer’s Report.
Committee Reports
Communications Committee - no report
Community Development – Tom McCay
MSP By a unanimous vote, the Community Development Committee moves that the President of the
Village Council send a letter to the County, with a copy to Port Ludlow Associates, urging rapid
movement on the setting of a date for the Appellant Hearing Examiner to hold his closed record
hearing on the proposal for development of Ludlow Bay Village. We wish it to be made clear that we
do not want any more delays and that we prefer that the process to the courts move forward as
quickly as possible.
An audience member requested that a copy of this motion be sent to the LMC.
Finance Committee – no report
Recycling – no report
Friday Market – no report
FunFest – Lia and Neil Robinson outlined that most events, vendors and other activities are in place. An
on-site walk through was conducted this morning.
More support is needed for the Friday night Bay Club fund raising dance.
See Appendix 2 for Funfest Committee minutes
Utilities – no report
Natural Resources/Trails – Larry Scott detailed all the work being done on the temporary entrance to the
Interpretative Trail. His committee will be dedicating the Grant Sharp Listening Center on September
16 th as part of the Fun Fest activities, and then this ad hoc committee will cease to exist. Another
committee is working with PLA on a possible trail in Ludlow Bay Cove. The opening of the Niblick’s Loop
has been postponed until spring in order to minimize the work needed there in the marshy area.
Asphalted areas will be given attention with the remaining monies in the Trails fund. He reminded all
that during hunting season part of the Timberton Loop is multi-use Pope property and advised hikers to
be aware. Plans are being made by Doris Monti for a celebration walk for the 10 th Anniversary of the
Timberton Loop; details will be found in The Voice. Next scheduled meeting of this committee is October
2 @ 9:00 am at the Beach Club.
See appendix 3 for Trails Committee minutes
2007 PLVC Minute Book Page 24 of 93

Public Safety/Emergency Preparedness Committee – Tom Stone thanked Phil Norwine and Howard
Morse for their combined 15 years of work in this area. He requested that a name change for this
committee would be appropriate. He described the changing demographics, particularly in North Bay,
and at his earlier presentation to the LMC today, he established their willingness to help him find a
North Bay community coordinator. He outlined some budget requirements such as family service
portable radios, and a base radio with antenna to be set up at the PLF & R station. He plans a spring
meeting of all block captains and co-captains.
MSP that the Public Safety/Emergency Preparedness Committee be re-named the Port Ludlow
Disaster Preparedness Group. (All ayes)
Recycling - a reminder of the Electronic Recycling Thursday, September 20.
Utilities – no report. A reminder that a new sub-station is being built in Chimacum to be ready for
December. This will require the de-energizing of the Beaver Valley Road sub-station, and although Port
Ludlow will not be without power during that process, it may be vulnerable but PSE assures that all
necessary precautions have been taken to accommodate that.
Correspondence:
None
Old Business
Health Facility in Port Ludlow – talks are in progress
New Business
Holiday Home Lighting Contest - Bev Browne encouraged a partnership with The Voice, the Chamber of
Commerce and the PLVC. The Voice would promote the event and distribute information, the Chamber
could be responsible for prizes and the PLVC board members could be tasked with judging.
July 4 th Fireworks display – the Fire Chief suggests that a centrally held celebration should be considered.
Matter to be discussed further in next workshop.
Holiday lighting for Paradise Bay Road is feasible now that the new light standards are in place, with the
County paying the electric costs, and the PLVC arranging the lighting.
Bus Stop Shelters will be studied at the next workshop meeting.
Comments from the Floor
Frank Siler reported that the ballot package from the printer will be ready tomorrow afternoon, and
asked for volunteers from the board to assist with stuffing the envelopes on Saturday at 9:00 am at the
Bay Club. All positions have candidates, with the North Bay one-year position for one member being
contested by two people. Ballot counter name to be announced shortly.
Bill Browne suggested that the proposed quarterly LMC/SBCA/PLVC officers’ meeting be held with the
new officers once they are elected. This will be discussed at the next workshop meeting.
Announcements
Sept. Workshop Meeting –
Tuesday, September 18, 2007, 3:00 PM, Beach Club
Annual Membership Meeting –
Thursday, October 4, 2007. 3:00 PM, Beach Club
2007 PLVC Minute Book Page 25 of 93

Meeting adjourned at 4:50 p.m.
APPENDICES
Appendix 1: Treasurer’s Report
Appendix 2 FunFest Committee Reports
August 16, 2007
Opening
Neil Robinson called the meeting to order at 9:35 a.m.
Vendor Update: Pat and Linda
Information for Fran – Site Layout: we have two designated handicapped vendors needing access to
parking. Linda and Pat are requesting a site layout from Fran on all positions, especially the
handicapped. Linda reported that ½ of the vendors are repeats and should have some priority if
requested for specific locations. A list of confirmed vendors was provided. The silent cutoff date for
vendors is August 24 th with a deadline of September 1 st . Swiss lavender farm plans to exhibit on
Saturday only, however will pay vendor fees for both days.
Friday Night Opening Gala – Dominic
Kitsap Bank will provide 3 volunteers to assist with the opening gala. Additional volunteers are available
and will be assigned specific duties. Lia will check with Kevin Hunter from Re/max (dance sponsor) to
determine needs such as a table etc. It was agreed upon that a silent auction take place for the Artist’s
Proof and Remark Artist’s posters with bidding beginning at $20.00. Dance tickets are available for sale
at Kitsap Bank, Admiralty Bank, Beach Club, Bay Club and Friday Market.
Saturday and Sunday Entertainment – Dominic
Dominic and Mea will co-MC on Saturday and Bernie will MC on Sunday. Kori will arrange with her
Marina crew to move, set up and dismantle the stage. THANK YOU KORI!! She has contacted the PLYC
members regarding parking concerns during Funfest.
Activities – Tina
A sample of a decorated t-shirt was shared with the group. Children will select a stencil and use fabric
markers to color their design onto t-shirts. Three canopies are needed for the children’s activities (make
& take modelers, hands on wood activity with Boat Building School, and t-shirt painting). Canopy rental
arrangements have been made with Just Ask rental in Port Hadlock.
Marketing
2007 PLVC Minute Book Page 26 of 93

Commemorative lapel pins are available for sale at the following locations: Friday market, marina store,
golf course pro shop and Niblick’s, Brady Chiropractic, SOS Printing, and the Visitor Center.
Posters and rack cards were divided for distribution as follows:
1. Mary Stuart – Sequim and Sequim visitors center
2. Linda Karp – rack cards – Poulsbo; posters – Port Hadlock
3. Pat Chase – Visitor Center in Port Townsend; Northwind travel agency, and rack cards at the
banks.
4. Marilyn Durand – Port Angeles and Casino
5. Adele Govert – Quilcene
6. Dominic Svornich – Will provide courier service of posters to 100 bank customer locations.
Marketing Banners:
1. Marilyn will check with Central Market regarding banner placement there
2. Dominic will put up a banner at Kitsap Bank
3. Request PLVC to place remaining Funfest banners
Reader Boards:
1. Carl’s Building Supply will post our event for one day … around September 8 th
2. Hadlock Building Supply will be contacted for possible posting
A – Boards Placement:
Marilyn Durand will lead this effort and place A – Boards in the following locations at every intersection:
1. Bridge and Paradise Bay road
2. Beaver Valley and Oak Bay road
3. Oak and Paradise Bay road
4. Port Hadlock
5. Rhody Drive and Irondale road
6. Entrance to Port Ludlow marina on Oak Bay road
7. John L. Scott
8. Katherine’s Cabinets
9. Main entrance to Port Ludlow Resort
10. Highway 104 and Beaver Valley road.
Advertising sales - $1,125.00 committed to date
Sponsorships - $1,300.00 committed to date w/Chamber of Commerce pending.
Safety and Grounds – Debbie and Dale
Dwayne Wilcox will contact the traffic department for orange cones. The question came up as to
whether the traffic department, sheriff’s department or Olympic sewer may have vests available for us
2007 PLVC Minute Book Page 27 of 93

to borrow for Funfest. Neil purchased first aid kits for placement in the brats & beer tent and
information booth. Debbie has been in contact with the Fire Department as to their role regarding
safety concerns. Safety netting for the lagoon was briefly discussed for follow up.
Information Booth – Mary Stuart
Mary is arranging booth coverage. It was suggested that 1 CEA volunteer be available to assist with
vendor set up and directions on Friday night. The information booth will sell both posters and lapel pins
during Funfest as well as to assist with answering questions such as bathroom locations, lost and found,
parking assistance etc.
Follow Up Details
1. Check on Liquor permit status
2. Volunteer Assignments – list of specific duties and times
3. Volunteer vendor relief
4. Parking Assistance
5. Water Observation – safety and grounds
6. Trash – Do not use marina dumpsters; Steve and Tina McCall have picked up heavy duty moving
boxes from Hill Moving. Boxes will be lines with trash can liners and used for trash.
7. Friday evening vendor set up – after 4:00 p.m.
8. Advertise Rainier Hike
9. David Goudie will follow up with last minute publicity opportunities with the Leader and PDN.
Next Scheduled Meetings
Adjournment
Thursday August 30, 2007 at the Gallery Room in the Beach Club from 9:30 – 11:30 a.m.
Thursday September 6, 2007 at the Marina Grounds for a physical walk through of event
locations. Meet at the Marina at 9:30 a.m.
Meeting adjourned at 11:20 a.m.
Volunteers will check in at the information booth where they will be directed to their assignment
locations. Other details are in order.
Site Layout
Fran and her crew will distribute “trash” boxes. Fran will provide placards for wedding party and
vendors. Doug Hubbard and Bill Mahler are assisting Fran. We need an additional volunteer to assist
Fran with site layout.
Trash Pick-up
2007 PLVC Minute Book Page 28 of 93

Arrangements complete. Volunteers include Sally Grything for Saturday night pick up and Peggy
Manspeaker for Sunday night pick up.
Beer and Brats
Volunteer assignments are in the works. It was suggested and agreed that an introductory briefing on
food handling be conducted prior to Funfest.
Next Scheduled Meeting
Thursday September 6 at 9:30 a.m. – 11:30 a.m. at the marina grounds
Adjournment
Meeting adjourned at 11:20 p.m.
Appendix 3 Trails Committee meeting minutes
Port Ludlow Trails/NRC Committee Meeting Minutes
04 Sept. 2007
The meeting was called to order by Trails Chairman Larry Scott at 9:00 a.m.
The day’s agenda and the 07 August 2007 minutes were approved.
Sub-committee Reports:
Finance: CFO Jack Manning was not present. No report.
Natural Resources: Dick Ullmann reported that Tansy Ragwort, a poisonous noxious but pretty yellow
weed, is still thriving in our community and should be removed by anyone so willing.
Dick also reported good sales of our Natural Resources brochure at the Friday Markets.
The wild flowers that were planted and cared for by Dick are looking especially nice now. The individual
plantings will need weeding maintenance in perpetuity and hopefully the flowers will reseed themselves
each year. A few more native plants will be purchased and planted this fall, with more added in time.
It was suggested that some of the bird houses that were put up in the forest be moved closer to the
margin of the forest as that might be preferable to some of the birds we are trying to attract.
A spiffing-up work party will be held Saturday, 08 Sept. to prepare the trail and entrance for the
dedication on 16 Sept. See below – Interpretive Trail – for more information.
Stewards: Doris Monti, Stewards Coordinator, reported on her recent survey-of-the-trails. There are
several places where numbered posts would be helpful on the Around the Bay Trail (#6, 7, 10 and 11
and arrows on the Timberton Loop (near #5 and 3). Dean Morgan has acquired the necessary signage
and equipment for these and they are on the list of planned installations.
Doris also reported that we need more stewards. Skip Rasmussen is our newest steward and will be
patrolling the Around the Bay Trail #18-25.
Dan Darrow reported that the Bill Lane Trail near the Bay Club is in excellent condition. Check it out!
Trails Status:
Interpretive Trail: The leaner tree by the bridge is still leaning. We had received a bid for its removal but
the contractor has since been unresponsive. Larry will solicit another contractor’s bid.
2007 PLVC Minute Book Page 29 of 93

Grant Sharpe Memorial: Marge Carter, leader of the ad hoc committee for this project, reported that
Sunday, 16 Sept. has been chosen for the dedication of the new part of the trail. The “listening area” has
new seating built and installed by Mike Porter and a compass rose which he also created. After this
ceremony, the ad hoc committee will have no further commitment. Any monies left in the Grant Sharpe
Fund will continue to go toward this trail’s upkeep, and then the Trails budget will be responsible.
Ludlow Cove: PLA has indicated that they would like us to help remove the massive Scot’s Broom growth
on this trail. We are still considering ways to make this trail a loop.
Rainier: Bicyclers have been using this trail despite posted signs at beginning and end. We need to check
to make sure the signs are still there. Any other suggestions to discourage this activity would be
appreciated. Timberton Loop is the only trail on which bicycles are allowed.
New Business:
Soozie Darrow reported that in some sections of the Around the Bay Trail the asphalt is
becoming dangerous due to tree roots heaving the asphalt. Suggest that we look in to various
methods and costs of taking care of these areas.
Dan Darrow reminded us that it is hunting season and we may hear gun shots and/or encounter
hunters on the trails, especially Timberton Loop. Hunting is allowed on the Pope property
through which the trail goes. We discussed posting signs at the boundaries of the Pope/PLA
properties but came to no decision. Just be aware of your surroundings
Doris Monti informed us that this Fall marks the 10 th anniversary of the Timberton Loop being
open after much trail blazing by Doris, Dottie Johnson, and Don Derrington. She would like to
have a celebration sometime this Fall, perhaps a hike and lunch at Niblicks. Watch the VOICE for
further news.
The recognition and appreciation party for trails workers and stewards will be 3:00 p.m. Friday,
5 Oct. at the Beach Club. The committee will provide all hors d’oeuvres and a program. Guests
are to bring their own choice of beverages. An RSVP by 26 Sept. is requested. (Actually,
invitations have already been issued to the Trails/NRC e-mail list).
Goals & Priorities:
1. Signage for all trails
2. Niblick’s work
3. Lower Rainier water drainage – now that we’re approaching the wet season.
The meeting was adjourned at 10:35 a.m. Next meeting will be held at 9:00 a.m. 02 Oct. at the Beach
Club.
Submitted by Soozie Darrow, Scribe
2007 PLVC Minute Book Page 30 of 93

AUGUST 21, 2007 PLVC WORKSHOP MEETING
Minutes
The meeting was convened at 3 p.m. at the Bay Club. Present were Larry Nobles, Don Clark, Tom McCay,
Bill Browne, Adele Govert, Frank Siler, Dan Mead, Vaughn Bradshaw and Tony Durham, (Absent: Gene
Carmody, Allen Panasuk and Jack McKay)
There were 5 guests in attendance.
Items discussed included:
For the record Larry Nobles passed out Philip Norwine’s formal request to be replaced as Member and
Coordinator of the Port Ludlow Emergency Preparedness Committee. Tom Stone will replace him at the
end of August.
The PLVC brochure was passed out to all Council members and guests. A copy will be placed in the
ballots being mailed very early in September (30 days before the annual meeting). The remaining copies
will be placed in local real estate offices and made available at the Friday market booth.
Funfest: Neil and Lia Robinson provided a detailed update on the ongoing preparations. Everything is on
schedule, liquor permit obtained, vendors (1/2 of them repeat vendors) signed up, tents rented and
preparations for the opening dance at the Bay Club. Promotional banners will be hung at busy
thoroughfares weeks before the event. Sponsors have been obtained and have been very generous in
supporting the event.
Health Facility discussions are still taking place with the Council members attempting to organize a
meeting between Jefferson County Healthcare and PLA representatives to review the opportunity for
placing a satellite health care unit in Port Ludlow.
Assessment for Mediation Report: To quote the Buck Law Groups assessment of the situation, “It
appears the distances between expressed positions are simply too large to merit moving forward with
mediation. Further, appellants lack confidence in the County and PLA, while PLA lacks confidence that
the appellants have valid issues or genuinely want to settle.”
Board Election and Annual Meeting: Frank Siler reported on the ballot preparation and schedule for
mailing it to the members and residents of Port Ludlow.
PLVC mission: A number of attendees asked for clarification of the PLVC mission in regard to its support
of PLA’s build-out and completion of the Port Ludlow MPR.
Meeting ended 5:05 p.m.
There were no motions made and no votes taken.
Respectfully,
Bill Browne
PLVC Secretary (08/21/07)
2007 PLVC Minute Book Page 31 of 93

AUGUST 2, 2007 PLVC GENERAL MEETING
Minutes
The meeting was convened at 3:00 p.m. Present: Bill Browne, Gene Carmody, Don Clarke. Tony Durham,
Adele Govert, Tom McCay, Jack McKay, Dan Meade, Larry Nobles, Allen Panasuk, Vaughn Bradshaw.
Absent: Frank Siler.
Mea Graham served as Recording Secretary
L. Nobles called the meeting to order at 3:05 p.m. and ensured that there was a quorum. Approximately
14 persons were in attendance
Guest Speaker:
MSP to approve the minutes of the July 5 general meeting. (All ayes)
These minutes and the workshop meeting will be posted on the website by Monday.
Community Reports
Jefferson County Administrator –John Fischbach
The median lights on Paradise Bay Road will be installed this month.
Update on the status of the mediation: The Buck Law Group has been retained on a not to exceed basis
of $15,000 to evaluate whether or not mediation appears to have a reasonable chance of success.
Yesterday they completed the last of the interviews of participants to the mediation. They had hoped to
have a preliminary assessment completed by Friday. They will provide an initial impression as soon as
possible and hope to have that completed by early next week.
The Port Ludlow Appellate Hearing Examiner should be announced next week.
Port Ludlow Associates – Miriam Villiard reported that the Olympic Terrace roads are in and paved. The
Kitsap Creative homes model is ready for this weekend with November as a goal for completing two
additional model homes. PLA looks forward to giving any one a tour.
Ludlow Cove II is set currently for 45 homes – engineers’ studies of roads and other issues may change
that number. PLA should be able to go over details with the PLVC CDC committee by late August.
Ludlow Bay Village – mediation process is well underway.
T McCay inquired about various emails referring to the Teal Lake Rd widening project and PLA’s position
in regard to the concerns of a few individuals. According to John Fischbach, the bond is good (200%)
with work scheduled for October. After completion the road should be up-to-code.
Fire District #3 – no report.
Treasurer’s Report:
MSP to accept the Treasurer’s Report. (All ayes) See Appendix 1 for Treasurer’s Report.
Committee Reports:
Communications Committee – Jack McKay presented a revised brochure on PLVC. Ideas for distribution
were discussed.
Community Development – Tom McCay stated that since there have not been any construction projects
proposed, there was no need to hold a meeting of the CDC.
2007 PLVC Minute Book Page 32 of 93

The proposal of expanding a float attached to a dock at 401 South Bay Lane was approved by the
County. It will be expanded from 300 sq ft to 400 sq ft and will have to comply with all federal, state and
local ordinances, the Dept of Ecology, and the Corps of Engineers.
A second issue prominent in recent email news is the MERUs in Port Ludlow. The committee hopes to
receive notification from the Developer regarding the development of the log dump site, (45 homes
approx) together with plans available for the CDC to critique. McCay will call a committee meeting at
that time.
Health Center discussions with Jefferson Health Care are on-going.
See Appendix 2 for full CDC report
Finance – John Cragoe
This is the time of year for requests for committee budgets for next calendar year. He encourages all
committees to start preparing now.
Friday Market – no report – progressing well
Fun Fest- Lia and Neil Robinson – thanked Marilyn and Adele Govert for their help with the poster
contest. The winning poster done by David Goudie is available now for sale at the Friday Market. A
suggestion was made that the poster contest for the next year be announced earlier (now) to allow
snowbirds to work on their piece during the winter. PLVC council members are encouraged to work at
the Friday Market Fun Fest/PLVC booth. See Appendix 3 for full report
Natural Resources/Trails – Larry Scott reported that maintenance is on-going: the Timberton and
Niblick’s trails have been mowed. The connector trail from Olympic Terrace is being upgraded with the
help of Fire Dept volunteers.
Beautification of the temporary interpretative trail is continuing and thanks were offered for the plant
donations made by community members. PLA is sharing the cost for removing a leaning tree over a
bridge. A new bench is being installed in the Grant Sharpe listening area.
The completion of the Niblicks trail will add 2 1/3miles, making a total of14 1/2 miles of trails in Port
Ludlow.
Public Safety/Emergency Preparedness – no report
MSP to appoint Tom Stone to chair this committee as of late August. (All ayes)
The committee will meet with the Fire Chief and the new Chair in late August The Fire District has
offered to provide limited administrative help in reorganizing the committee, new block captains, etc.
Recycling – no report
Utilities – no report
Correspondence:
Email from Loomis re PLA
Old Business
New Business
MSP that the PLVC print 1000 copies of the brochure presented by J. McKay with printing costs not to
exceed $600. (All ayes)
2007 PLVC Minute Book Page 33 of 93

Discussion ensued re name changes of board members when the new council is elected. It was decided
to get the brochure out and into the Friday market, and then reprint later when names change.
Special Evening forum on 2007 property re-assessments:
Jack Westerman, Jefferson County Assessor, and staff will be available (Tuesday, August 14, 6-8 PM, Bay
Club) and will review the process involved in the reassessment. New assessments are in the mail and on
the county’s website for public viewing. There is great interest in discovering how this assessment
relates to taxes in 2008
Discussion centered on the best methods to contact all interested and affected Port Ludlow residents.
Vaughn Bradshaw will email some 600 North Bay residents on his email list; John Cragoe will contact all
the village presidents in South Bay, who in turn will notify their village members. Notices will be posted
at the Bay Club, the Beach Club and on the PLVC web site. An announcement will also be placed in The
Leader and the Peninsula Daily News.
Announcements
Special workshop session
David Wayne Johnson, Lead Planner for Port Ludlow, Jefferson County Department of Community
Development gave an overview of:
“MERUS’s and their Role in Governing Eventual Build-Out of Port Ludlow.”
As requested at a previous PLVC meeting, he handed over to the Council a
Critical Areas map with GIS information for reference purposes.
Handouts re Jefferson County Department of Community Development Official MERU Record, the
Criteria for Sewage Works Design, Section 3.80 Development Cap and Section 3.90 Resort Development
were given to all in attendance.
David took the group through a series of PowerPoint slides outlining Section 3.80 (Development Cap) of
the Development Agreement which defines MERU allocation and assignment, both residential and
commercial. He noted that there is a past history in which the County, with input from the Port Ludlow
Community established the number of residential MERUs capped at 2250, with the total MERUs not to
exceed 2575. He will research further exactly how these numbers were established and report back to
us at a later date. Residents desiring more detailed information are encouraged to contact David at the
Jefferson County DCD.
August Workshop Meeting –Tuesday, August 21, 2007 3:00 PM, Bay Club
Next General Meeting – Thursday, September 6, 2007 3:00 PM Bay Club
The August General meeting was adjourned at 4:40 PM.
Respectfully,
Bill Browne Mea Graham
PLVC Secretary Recording Secretary
Appendix 1 Treasurer’s Report
Port Ludlow Village Council
Treasurer's Cash Flow Report
July 1 to
January 1 to
2007 PLVC Minute Book Page 34 of 93

July 31, 2007 July 31, 2007
BEGINNING CASH BALANCE $6,344.87 $ 14,090.63
INFLOWS
Donations - Designated 0.00
Donations - Trails 3,000.00
TOTAL Donations - Designated 3,000.00
Interest/Investment Income 1.03
Product Sales 25.00
Phone Directory - Yellow Pages 12,705.00
Phone Directory - Directory Sales 1,830.00 5,526.00
TOTAL Product Sales 1,830.00 18,256.00
Friday Market - Vendor Rentals 875.00 2,285.00
TOTAL INFLOWS 2,705.00 23,542.03
OUTFLOWS
Insurance Premiums 449.00
Dues - PL Chamber of Commerce 94.95
Legal Fees 1,152.53
Meeting Room 77.62
Recording Secretary 60.00 465.00
TOTAL Administrative Expenses 60.00 2,239.10
Other Expenses
Other Expenses - Phone Directory 75.00 121.74
Other Expenses - PLVC General 854.20 1,154.62
TOTAL Other Expenses 929.20 1,276.36
Postage and Delivery
Postage and Delivery - Phone Directory 28.38
Postage & Delivery - PLVC General 80.00
TOTAL Postage and Delivery 108.38
Printing & Copies
Printing & Copies - Community Development 46.83
Printing & Copies - Phone Directory 4,152.38
Printing & Copies - PLVC General 85.56
TOTAL Printing & Copies 4,284.77
Supplies Expense
Supplies - Phone Directory 1,449.61
Supplies - PLVC General 13.77
TOTAL Supplies Expenses 1,463.38
Voice Contributions 200.00 1,400.00
TOTAL OUTFLOWS 1,189.20 10,771.99
TRANSFER TO TRAILS 4,000.00
PURCHASE OF CD'S 15,000.00
OVERALL TOTAL CASH FLOW 1,515.80 (6,229.96)
2007 PLVC Minute Book Page 35 of 93

ENDING CASH BALANCE $7,860.67 $7,860.67
Port Ludlow Village Council
Treasurer's Statement of Fund Balances
as of July 31, 2007
PLVC Operating Account $7,860.67
PLVC Certificates of Deposit $20,001.03
Sub-total PLVC Fund Balances $27,861.70
Trails Funds held by PLVC* $7,666.70
Total Combined Fund Balances $35,528.40
* Note: Includes $743.96 designated Grant Sharpe Memorial Funds
Appendix 2: CDC Report August 2, 2007
As there have been no new construction proposals to be considered, the CDC has not held any formal
meetings within the past month. The only activity which could be construed as pertaining to
construction was a request by the owners of the propety at 401 South Bay Lane to increase the size of
the float attached to their dock from 300 to 400 square feet. This request was reviewed in detail by
Jefferson County Department of Community Development and referred tot eh Hearing Examiner for
further review. The hearing was held on Friday, July 13, 2007. The decision was to allow the addition of
100 square feet subject to t conditions such as compliance with applicable federal, state and local laws,
regulations and ordinances. It was ruled that the applicant does not need a variance, given the absence
of criteria for square footage with reference to a joint use dock and float. If anyone would like to read
the entire Report and Decision I have a hard copy or I can forward it to you electronically.
A second issue is the matter oaf the MERU counts submitted by David Wayne Johnson of the County
DCDC. This will be presented in detail following our regular business meeting.
We are expecting PLA to invite the CDC to view and review the proposed plans for housing development
on the log dump site. When a date is determined a meeting of the Committee will be called to
participate in this process.
Finally, we are working together with PLA and Jefferson Healthcare to obtain suitable quarters for an
urgent care facility here in Port Ludlow. We will be meeting with Jefferson Healthcare next Tuesday to
plan the next steps.
Tom McCay, CDC Chair
Appendix 3 FunFest Report
Meeting Minutes
August 1, 2007
Opening
Neil Robinson called the meeting to order at 9:35 a.m.
2007 PLVC Minute Book Page 36 of 93

Poster Contest & Art Walk
Lia thanked Marilyn and Adele for all of their hard work in planning and organizing a successful Funfest
Poster contest and Art Walk display. It was agreed that the poster contest for next year should begin
immediately following this year’s Funfest to allow for greater participation and marketing opportunities.
Marilyn will bring the framed 2007 Funfest poster to Friday market where it will be displayed with
posters offered for sale.
Vendor Update: Pat and Linda
The deadline for vendor signups is September 1. Both Pat and Linda reported that sales are going well.
Leads from the North Kitsap Arts & Crafts fair in Port Gamble are being followed up on.
Friday Night Opening Gala – Dominic
Tickets are available for sale for $15.00 each at Bay Club, Beach Club, Friday Market, Kitsap Bank &
American Marine Bank. Dominic will create a poster 8 ½ x 11 to market the event and to let customers
know that they can “purchase tickets here”. Seating capacity for dance is limited to 160 (20 tables @ 8
per table). Volunteers will be needed to assist with set up, decorations, arranging cheese and cracker
platters and serving wine. Dick Durand will order wine for this event.
Saturday and Sunday Entertainment – Dominic
Bernie Robinson has agreed to MC the entertainment stage on Sunday. Don Clark is not available to MC
this year and has suggested a replacement. Dominic will follow up on this.
Confirmed Activities – Tina
Numerous activities are planned. Canopies will be made available for the T-shirt painting, make and take
models, and wood working activity booths. Rental cost for canopy is $30.00 day. The Fire Department’s
“Firehouse” will be located in the lower section of the parking lot along with other children’s activities.
Marketing Materials – Neil and Lia
Poster are available for sale for $15.00 at Friday Markets. Commemorative lapel pins are available for
sale for $6.00 at the Marina and Friday Markets. Event promotional posters and rack cards will be soon
be available for distribution in local business outlets and visitor centers.
Beer and Brats Booth - Marilyn
Marilyn reported that Dick has ordered food, soft drinks, beer, wine and supplies for the Brats tent. Dick
has made arrangements with the Harbor Master Restaurant for refrigerated storage of the brats. Pepsi
will be delivered to the marina on Sept 12. Buns will be available for pick up at Franz bakery in east
Bremerton on September 14 (Neil will arrange for pick up).
Information Booth – Mary
Mary Stewart (CEA) through Lia had the following questions regarding the Information Booth:
Q. Will help be available to assist with setting up the Information/CEA booth?
A. Yes, best to set the booth up before 4:00 p.m.
Q. What time will the vendors begin to set up their booths?
A. After 4:00 p.m.
Q. CEA volunteers are signing up to be available in the information booth, do we need a volunteer for
Friday night?
2007 PLVC Minute Book Page 37 of 93

A. Yes, we can use 1 volunteer to be a runner on Friday night.
Q. How many people should be in the information booth?
A. Three should be sufficient at any one time, with one volunteer physically in the booth at all times.
Q. Can we provide additional direction for information booth volunteers?
A. Volunteers will assist with directing vendors to their locations, providing information on rest room
locations, answering questions on parking spaces and assist the grounds and safety team with handicap
parking. Volunteers will also have on hand a check in sheet for all Funfest volunteers and will assist with
monitoring handicapped parking spaces. A first aid kit will be available at the Information Booth.
Safety and Grounds – Debbie and Dale
Debbie is in contact with the Fire department to discuss specific safety and traffic concerns. First aid kits
will be available at the information booth and at the beer and brats tent. She discussed the possibility of
explorer scouts to assist with traffic/parking control and will follow up with contacts. Placards will be
available for Handicapped persons, Vendors, and Wedding Party. Vehicles will be stopped at the stop
sign on the upper level of the parking lot before proceeding to specific locations. The use of safety
netting was discussed. Volunteers will wear vests.
Site Layout
Fran and Bill are making good progress with site layout. A site walk through the marina grounds helped
committee members visualize where vendors, activities, parking etc. are to be located. Good team work
resulted in moving the children’s activities to the area near the pump station and away from the water.
Fran and Bill will work closely with the Debbie and Dale from the safety and grounds committee as well
as Linda and Pat, our vendor recruitment team.
Old Business
Just Ask Rentals – 10’ x 10’ canopies rent for $30.00 per day
Volunteer recruitment sign-ups at Friday markets and PLVC meetings
Next Scheduled Meeting
Thursday August 16, 2007 at the Bay Club, Craft Room from 9:30 – 11:30 a.m.
Adjournment
Meeting adjourned at 11:40 a.m.
2007 PLVC Minute Book Page 38 of 93

JULY 24, 2007 PLVC WORKSHOP MEETING
Minutes
The meeting was convened at 3 p.m. at the Bay Club. Present were Larry Nobles, Tom McCay, Frank
Siler, Adele Govert, Bill Browne, Gene Carmody, Vaughn Bradshaw, Dan Meade, Jack Mc Kay and Tony
Durham, (Absent: Don Clark and Alan Panasuk)
There were 2 guests in attendance.
Items discussed included:
Larry Nobles gave a brief description of the historical activities related to the Forum led by Mike Derrig
in the late 1900s regarding the blueprint for the growth of Port Ludlow.
Port Ludlow Health Facility Project: Larry Nobles reported that there had been no activity during the
past three weeks.
MERUs: A decision was made to invite David Wayne Johnson, Lead Planner for Port Ludlow at the
Jefferson County Department of Community Development, to lead a discussion on MERUs This would
follow the business section of the August 2 General Meeting. The goal is to build an awareness of the
meaning and translation of the MERU concept to the build-out of Port Ludlow.
New Chair of Emergency Preparedness: Tom Stone, Woodridge Village, has agreed to chair this
committee replacing Phil Norwine. An initial effort will be made to reorganize and rejuvenate the block
captains participation relationships.
Public Forum: A public forum was proposed to invite different points of view in regard to the proposed
Port Ludlow build-out. After some discussion the board agreed that this was premature and
consideration should be delayed until the current mediation results were released.
Election Preparation: Board nominees for 3 two year North Bay positions, 1 one year North Bay position
and 2 two year South Bay positions are needed for the electon that will take place in October. Each
board member was asked to identify and contact a potential nominee. If potential candidates agree to
run the names and credentials should be given to the Voice staff for September publication (the Voice
deadline is tentatively August 10).
Promotion of PLVC: The Board and attendees spent considerable time discussing goals and content of a
brochure being developed by Jack McKay that spells out the mission of the PLVC and activities that
support the mission. Also included is a list of organizations open to all in the community. Jack and the
Communications Committee will attempt to prepare a final version of the brochure for the August 2
General Meeting.
Meeting ended 5:13 p.m.
There were no motions made and no votes taken.
Respectfully,
Bill Browne
PLVC Secretary (07/24/07)
2007 PLVC Minute Book Page 39 of 93

JULY 5, 2007 PLVC GENERAL MEETING
Minutes
The meeting was convened at 3:00 p.m. Present: Bill Browne, Tony Durham, Adele Govert, Suzanne
Graber, Mea Graham, Tom McCay, Jack McKay, Larry Nobles, Allen Panasuk, Frank Siler, Vaughn
Bradshaw.
Absent: Gene Carmody, Don Clarke.
L. Nobles called the meeting to order at 3:05 p.m. and ensured that there was a quorum.
Approximately18 persons were in attendance
Guest Speaker: John Austin, Jefferson County Commissioner, District 3 in his first formal appearance in
Port Ludlow gave a summation of his role as a County Commissioner for the past six months covering
these three topics:
Ribbon Cuttings at formal events such as playground openings, County Courthouse renovation
dedication, representing us to express appreciation for the work done by others before he came to
office. This has afforded him the opportunity to meet the people in the county such as members of the
Indian tribes and nations in the area, and he appreciates what the PLVC is doing in trying to bring the
community together.
Learning about the 307 employees of the County Roads department, Health department, Sheriff’s
department, the various Fire Districts, and Jefferson Transit. He currently sits on the Board of County
Commissions, the Health Board, Jefferson Transit Board, the Mental Health Board (Regional Support
Network) and the Hood Canal Coordinating Council. He is also working with other cities, counties, Indian
nations and tribes. He has learned a considerable amount about the Revised Code of Washington (RCW),
the Jefferson County codes as well as Washington State administration codes covering such topics as
Open Meetings Act and understands better now the County’s legislative (applies throughout the County
to every citizen e.g. County ordinances) and quasi-judicial functions (such as Pit-pier issue, or Hearing
Examiner process where one person or entity is affected). Budgeting $41 million (dollars) of which some
$13.5 (approx) monies coming from three areas: property tax, sales tax and PIL (payment in lieu of
taxes) and from other sources that cannot be taxed.
Building on what currently exists; he hopes to encourage more businesses especially in some of the farreaching
area of the County. He wants to bring people, needs and resources together by providing
financial assistance to groups of people, or to assist in providing solutions such as the current mediation
process currently underway with PLA and the appellants.
L. Nobles thanked Commissioner Austin for the informative discourse and asked if two additional
commissioners would be an asset. Mr. Austin replied that currently three is the cost effective number
for this County.
MSP to approve the minutes of the June 7 general meeting. (All ayes)
These will be posted on the website soon.
MSP to accept Jack McKay as the replacement for Lani McCarry. (All ayes)
Community Reports
Jefferson County Administrator – In John Fischbach’s absence, Wayne David Johnson reported on a well
attended Critical Areas Ordinance on Vegetation Removal meeting. He will make available his power
point presentation and information to interested parties. He briefly mentioned critical areas being
2007 PLVC Minute Book Page 40 of 93

wetlands, shorelines, slope stability hazard areas. He mentioned the mediation process is underway
ending maybe late August, and that tomorrow Friday, July 6 two candidates will be interviewed for the
position of Appellate Hearing Examiner, with final determination expected by late July.
Based on queries and ensuing discussion re MERU’s, GIS maps and critical areas within Port Ludlow
MPR, he stated he would be prepared next meeting to present more detailed information on those
topics to better assist the PLVC board members.
Port Ludlow Associates – Diana Smeland reported on the mediation process with set amount of monies
paid 1/3 by PLA, 1/3 by the County and 1/3 by the appellants. Peter Buck has asked for goals and history
on the project. PLA has submitted theirs and he is currently waiting for the appellants’. Neither party will
see the other’s goals until all parties meet with him.
Olympic Terrace II’s first model will be ready the first week of August and featured in the Parade of
Homes of Kitsap County.
Hidden Cove’s application will by made by year’s end, with the possibility of 45 homes allowed.
The Resort will feature “Music at the Marina” – free music – every Thursday night during August.
Fire District #3 – Ed Wilkerson, Chief complimented Port Ludlow residents on an uneventful but safe 4th
of July. The Burn Ban is in effect from July 1 until mid-September. A new fire fighter training program is
underway with the possibility of 3 new hires
His men were complimented for their fine work on the Beaver Dam walkout on Timberton Loop trail.
When asked if a permanent helipad is required for helicopter evacuation to hospital by EMS, he stated
that there are three adequate areas currently in use – behind the Post Office in Port Hadlock, between
the conference Center and Admiralty condos in Port Ludlow, and the Fred Hill pits – and are used 8 – 10
times annually.
Treasurer’s Report:
In Gene Carmody’s absence, John Cragoe presented the report indicating that the one item of significant
importance was that $15,000 was removed from checking and three (3) $5000 CD’s were purchased.
These will roll forward every three months, gaining some interest for the Treasury.
MSP to accept the Treasurer’s Report. (all ayes) See Appendix 1 for Treasurer’s Report.
Committee Reports:
Communications Committee – Jack McKay’s list of “key communicators” has grown to 220, and after a
summary of the last survey was sent out, 15 thank you’ s were received. To date, no one has declined
the opportunity to complete any surveys. Another survey will soon go out for feedback on Port Ludlow
and the perceived role of the PLVC within the community. Tony Durham hoped that the group surveyed
expands to encompass as many of the residents as possible. There is still a perception that more South
Bay residents complete surveys than those in North Bay. Jack McKay’s committee is sensitive to that and
Vaughn Bradshaw is assisting in helping to add new “communicators” from the latter area. It was
suggested that a Voice article might get more people involved.
Community Development – Tom McCay reported no meetings re issues of development in Port Ludlow
have taken place. He mentioned the new Critical Areas Ordinance. He also stated that in a meeting with
Michelle McConnell re contemplated changes in Shoreline Management. He referred to the GIS maps
that are available to any one on line or through the Jefferson County office.
See Appendix 2 for full report
2007 PLVC Minute Book Page 41 of 93

Finance – John Cragoe praised the Friday Market and Phone Directory for augmenting the budget.
Expenses to date were under but within expectations.
Friday Market –doing better than the past 2-3 years. Kudos to Sandy Schmidt and David Goudie
Fun Fest – Neil and Lia Robinson reported that all is going well; a lapel pin will be available, that
committee members are close to completing all tasks, that a fly-over by the US Navy is still possible. The
Health permits and liquor licenses have been bought. The Friday Market may become a focal point for
raising awareness and money as the Fun Fest committee along with the Trails Committee and the PLVC
will host a combined booth.
Natural Resources/Trails – Dan and Soozie Darrow attended a trail meeting held in Kitsap County and
arranged by Jon Rose with over 200 in attendance. It is hoped that once Pope takes over development
of Tala Point that ideas for a trail there will be fostered after having attended this very informative and
encouraging meeting.
Phone Directory – Robert Azen is the “warehouser” of any unsold or remaining directories.
Public Safety/Emergency Preparedness – no report. A replacement is needed as a result of Phil
Norwhine’s resignation.
Recycling – no report
Utilities – no report
Health Facilities Group – Jefferson Health is still interested in pursuing this endeavor. No adequate
location has yet been found.
Correspondence:
Entered into the file was an email received by Suzanne Graber on June 28, 2007 from Les Powers.
Old Business
One Port Ludlow- a social event organized by Adele Govert to involve LMC, PLVC and SBCA Board
members and their spouses was well received by all parties. It was suggested this become a quarterly
event to develop better communication between all parties.
Action item for the next workshop meeting: new ideas and events to bring North and South Bay closer
together.
New Business
Friday Market booth proposal to incorporate the Fun Fest, Trails and Natural Resources and Friday
Market as all are sponsored by the PLVC.
Action item for next workshop meeting – brochure for distribution, how else to promote the PLVC and
what it does, get a banner for the tent that says Port Ludlow Village Council. Volunteers are needed for
the booth.
Upcoming election for PLVC positions that will need to be filled are:
1 one-year term for North Bay
3 two year term for North Bay
2 two year term for South Bay
Frank Siler will coordinate the election process. All candidates’ vitae are to be sent to Kay Standish for
inclusion in the August Voice edition. Ballots will be mailed in early September. Voting will take place at
2007 PLVC Minute Book Page 42 of 93

the October 4 th General Meeting. Discussion ensued re reaching out to obtain a fair representation of all
Port Ludlow residents, utilizing the “key communicators” for suggestions of possible candidates
MSP that the PLVC council members act as the Nominating Committee and actively develop a varied
slate of viable candidates. (7 ayes, 2 nays)
Comments from the floor:
Dan Meade indicated clearly that he would like to see PLVC invite to an open meeting or forum the
group of Powers, Loomis, etc that is constantly threatening individual members of the different Boards
and who also claim that the PLVC should not represent Port Ludlow. He supports the idea of open
meetings and would like to hear, as many others, what exactly the issues are to this group. He would like
to be able to ask questions of these people face to face, and have it in an open forum where all
interested parties may ask questions of this group for clarification of issues. And it is expected that this
group will be prepared to answer questions from the audience.
Action item for next workshop meeting: set a date, time and location to which this group can be invited
for a public forum.
The lady golfers of Port Ludlow wish to acknowledge the support of the many large and small
community businesses in their endeavor to raise funds for the Rally for the Cure and the Susan G.
Komen Foundation. It is hoped to surpass last year’s total of $11,000.
Announcements
July Workshop Meeting – Tuesday, July 24, 2007, 3:00 PM Bay Club
Next General Meeting – Thursday, August 2, 2007, 3:00 PM Beach Club
The July General meeting was adjourned at 5:15 PM.
Respectfully,
Bill Browne
PLVC Secretary
Mea Graham
Recording Secretary
2007 PLVC Minute Book Page 43 of 93

Appendix 1:
Port Ludlow Village Council - 2007 Actual Operations Results
By Committee or Activity - Calender Quarter Ended 6/30/2007
PLVC Comm Emergcy Friday Fun Phone PLVC Combined
Category Admin Election Develop Prepared Market Fest Directory Utilities Other Total Trails Total
INCOME
Donations:
Undesignated - -
Designated - 3,000 3,000
Interest Income 1 1 1
Product Sales: - -
Phone Directory 3,721 3,721 3,721
Directory Ads 12,705 12,705 12,705
Web Site Ads - -
Fund Raising Activities: - -
Friday Market 1,410 1,410 1,410
Fun Festival - -
Support From PLVC 1,000 1,000
Other Income - -
Total Income 1 - - - 1,410 - 16,426 - - 17,837 4,000 21,837
EXPENSE
Administration:
Meeting Rooms 78 78 78
Recording Sec'y 405 405 405
Printing & Copying 86 47 4,152 4,285 4,285
Postage & Mailing 80 28 108 108
Supplies 14 1,450 1,463 1,463
Licenses & Dues 95 95 95
Other 300 47 347 347
Advertising & Promotion - -
Committee Direct Items - -
Voice Support 1,200 1,200 1,200
Trails Support 1,000 1,000 1,000
Professional Services: - -
Insurance 449 449 449
Accounting - -
Legal 1,153 1,153 1,153
Contingencies/Transfers - - -
Taxes - -
Total Expense 3,859 - 47 - - - 5,677 - 1,000 10,583 - 10,583
Net Income (Expense) (3,858) - (47) - 1,410 - 10,749 - (1,000) 7,254 4,000 11,254
Port Ludlow Village Council - 2007 Operations Results vs. Budget
For the Calender Quarter Ended 6/30/2007
PLVC through 6/30/07 Trails through 6/30/07 Combined Total
Category Actual Budget Variance Actual Budget Variance Actual Budget Variance
INCOME
Donations:
Undesignated - 125 (125) - - - - 125 (125)
Designated - - - 3,000 2,500 500 3,000 2,500 500
Interest Income 1 100 (99) - - - 1 100 (99)
Product Sales: - - - - - - - - -
Phone Directory 3,721 2,250 1,471 - - - 3,721 2,250 1,471
Directory Ads 12,705 8,000 4,705 - - - 12,705 8,000 4,705
Web Site Ads - 100 (100) - - - - 100 (100)
Fund Raising Activities: - - - - - - - - -
Sound Bank Visa - - - - - - - -
Friday Market 1,410 - 1,410 - - - 1,410 - 1,410
Fun Festival - - - - - - - - -
Support From PLVC - - - 1,000 - 1,000 1,000 - 1,000
Other Income - - - - - - - - -
Total Income 17,837 10,575 7,262 4,000 2,500 1,500 21,837 13,075 8,762
EXPENSE
Administration:
Meeting Rooms 78 100 (22) - - - 78 100 (22)
Recording Sec'y 405 900 (495) - - - 405 900 (495)
Printing & Copying 86 150 (64) - - - 86 150 (64)
Postage & Mailing 80 125 (45) - - - 80 125 (45)
Supplies 14 125 (111) - - - 14 125 (111)
Licenses & Permits 95 100 (5) - - - 95 100 (5)
Other 300 - 300 - - - 300 - 300
Advertising & Promotion - 25 (25) - - - - 25 (25)
Committee Direct Items 5,724 4,400 1,324 - 5,724 4,400 1,324
Voice Support 1,200 1,200 - - - - 1,200 1,200 -
Trails Support 1,000 500 500 - - - 1,000 500 500
Professional Services: - - - - - - - - -
Insurance 449 1,000 (551) - - - 449 1,000 (551)
Accounting - - - - - - - - -
Legal 1,153 125 1,028 - - - 1,153 125 1,028
Contingencies/Transfers 1,500 (1,500) - - - - 1,500 (1,500)
Taxes - - - - - - - - -
Total Expense 10,583 10,250 333 - - - 10,583 10,250 333
Net Income (Expense) 7,254 325 6,929 4,000 2,500 1,500 11,254 2,825 8,429
2007 PLVC Minute Book Page 44 of 93

Appendix 2 Community Development Committee report
In January 2007 the County put into effect an ordinance regulating the removal of vegetation in Critical
or Environmentally Sensitive Areas through the Unified Development Code, or UDC, JCC Title 18. In the
past, requests to remove or trim trees within Geographically Hazardous area, JCC 18.15.275 (6) (d); Fish
and Wildlife Habitat Areas (Streams, Eagle Habitat ) JCC 18.15.315 (5)(c); Wetlands JCC 18.15.330 (5) (c)
and Shore Lands JCC 18.25.410 (3) (e) were done without charge.
Effective January 1, 2007, tree removal requests will require consistency review with a Type I review
process. The minimum application fee is $153, with additional review time to be billed prior to decision
issuance. The case type would by ZON (zoning). If the proposed removal will take place within the
mapped critical area, a report from a qualified preparer (geo-tech, arborist or other scientific report)
under Article VI-J will be needed. This requirement is necessary to determine where the critical area is,
what level it is and what effect the proposed activity will have on it.
In all instances, buffers shall be retained in their natural conditions; however, minor pruning of
vegetation to enhance views may be permitted by the Administrator (Stacie Hoskins) on a case-by-case
basis as long as the function and character of the buffers are not diminished.
Before application for tree removal, the requester should check the County GIS maps for critical areas
and also see if they exceed the threshold for a Stormwater of DNR permit. Maps can be checked online
at www.jefferson.co.wa.us or by calling the County Planner of the Day at 379-4450
The report emphasized that vegetation is important in preventing landslides, especially trees. Erosion
naturally follows removal of vegetation.
Buffers shall remain naturally vegetated, but they may be reduced through mitigation, generally by
replanting areas. Hazardous trees can be removed but each situation must be reviewed by the County.
In some cases, agencies of State government may become involved; such as the Department of Ecology
and Department of Natural Resources.
Recommendations from the County to HOA’s and Master Association (LMC, SBCA) include:
1. Develop a comprehensive plan for vegetation, particularly in Critical Areas
2. Make an open space inventory
3. Obtain scientific studies (arborist, geologist, soils expert)
4. Review results with County
a. Once approved, no further approvals will be needed unless plans are changed
Note: Critical Areas maps include ArcIMS HTML Viewer Maps in color; Legend Road System, Legend
Parcels.
The County Planning Commission and Board of County Commissioners are working on an extensive
review of the Critical Areas Ordinance, the draft of which will come up for public comment in July 2007,
so there may be changes to what we now know.
Appendix 3 Fun Fest Committee Reports
Current Status:
Port Ludlow Village Council Meeting
July 5, 2007
2007 PLVC Minute Book Page 45 of 93

Event Advertising – on task
Marketing and Ad. Sales – Solicited sponsorships for stage events and Friday night’s
entertainment. A push to sell ads for the program is underway. Sponsorships and ad sales need
to be completed by the end of July for inclusion in the Funfest program. Commemorative lapel
pins are on order and will be for sale at Friday market later this month.
Information Booth – on task
Vendors – we have 10 confirmed vendors. The Fire Department will assume a more active role in
planned activities this year.
Entertainment – Plans for Friday night entertainment are complete. A preliminary entertainment
schedule for Saturday and Sunday has been prepared.
Beer ‘n Brats – Chair TBD; We have received our for temporary health permit for the Beer ‘n
Brats tent, and have applied for the special occasion liquor licenses for Friday night’s
entertainment and the Beer ‘n Brats tent.
Poster Contest and Art walk – on task….posted due date July 15, 2007.
Concerns:
Activities – on task….seeking sponsorship to help defray the cost of a jumparoo and prizes for
the pet parade.
Flyover – Application for flyover on September 15, 2007 has been submitted to the FAA for
consideration.
Site Layout – on task
Marketing Chair TBD
Beer ‘n Brats Chair TBD
Volunteer recruitment
Financial Report
June 2007
Beginning Balance (Checking Account) $2,378.83
INCOME
6/14/07 JeffCo Republicans – Vendor $50.00
6/14/07 Tecweld, mark & Jean Priest – Vendor $50.00
6/14/07 Bangkok Bistro – Vendor $125.00
6/14/07 J’aime les Crepes – Vendor $100.00
6/14/07 Walden Stained Glass – Vendor $50.00
6/14/07 Jones – Vendor $50.00
6/14/07 Vestuto Chart Art – Vendor $50.00
6/14/07 American Bank – Vendor $100.00
6/14/07 CEA – Donation $25.00
6/19/07 Kitsap Bank – $250 Sponsor & $50 Booth $300.00
6/30/07 American Marine Bank - $275 Stage Event Sponsor $275.00
INCOME RECEIVED $1,175.00
2007 PLVC Minute Book Page 46 of 93

Total Income $3,553.83
EXPENSE
6/14/07 Check #1541 Linda Karp – Postage $23.40
6/15/07 Check #1542 Sign Station – Banner Updates $32.52
6/20/07 Check #1543 JCPH – Temporary Health Permit $58.00
6/20/07 Check #1544 WSLCB – 3 Day Special Occasion License $180.00
6/28/07 Check #1545 JCPH – Food Handlers Cards (Neil & Lia) $20.00
TOTAL EXPENSE $313.92
Ending Balance $3,239.91
Savings Account $5,001.03
Total $8,240.94
Respectively Submitted
Lia Robinson
2007 PLVC Minute Book Page 47 of 93

JUNE 19, 2007 PLVC WORKSHOP MEETING
Minutes
The meeting was convened at 3 p.m. at the Bay Club. Present were Larry Nobles, Don Clark, Tom McCay,
Bill Browne, Gene Carmody, Allen Panasuk, and Tony Durham, (Absent: Suzanne Graber, Adele Govert,
Frank Siler, Lani McCarry and Vaughn Bradshaw)
There were 5 guests in attendance.
Items discussed included:
New Board member: Nobles described the process of replacing Lani McCarry who has resigned from the
Board. A candidate will be identified and proposed at the Monthly General Meeting.
Treasurer Report: Gene Carmody explained the changes he was making in the cash holdings in the PLVC
bank accounts to obtain a better return and yet have adequate cash available for current needs.
Port Ludlow Health Facility Project: Larry Nobles described a visit made to the Quilcene Health Facility.
The group making the site visit was positively impressed by the approximately 1100 sq. ft. physical
facility and the personnel. Site plans of that facility have been forwarded to PLA for their consideration
in providing space in Port Ludlow for a local office.
Funfest: While the efforts are off to a fast and well organized start, there is need for added community
involvement. The next Funfest meeting is scheduled for July 13, 9 a.m. at the Beach Club. Interested
volunteers are invited to attend. Please spread the word.
Resort Hearings/Mediation Update: The County is interviewing hearing examiners to consider the
appeal. The mediation process is in place. Updated MERU statistics should be available by month’s end.
Phone Directory: Dave Armitage reported that the duties for the Directory’s next edition have been
handed to Bob Azen. Armitage also suggested that the PLVC offer the developers of the next edition
appropriate software for accounting, billing, and general record keeping. He also recommended that the
advertising space sales team be expanded and the sales activity be started earlier than in the past.
Friday Market and Funfest: Neil and Lia Robinson indicated that everything was on schedule. They also
recommended that PLVC take credit in the signage of both events. They also recommended that the
PLVC spread its name in regard to its involvement with other community activities (Trails, Phone
Directory, etc.). The Funfest will be opening a booth at the Friday Market in mid-July to promote the
event. This may be shared with PLVC for promoting other community undertakings.
Development Standards and Signs: Concern was expressed in regard to local businesses not adhering to
the CC&R regulations. Different approaches were discussed to inform businesses of the regulations and
reminding them of our community’s interests of avoiding sign clutter.
Election Preparation: Board nominees for 3 two year North Bay positions, 1 one year North Bay position
and 2 two year South Bay positions will be taking place in October. Names and credentials should be
given to the Voice staff for September publication thus the nominating committee needs to initiate the
nominating process.
One Port Ludlow: The Board and attendees spent considerable time discussing goals and activities for
changing the current stalemate between small factions in the North and South communities. The
current situation is not healthy for the entire community.
Meeting ended 5:15 p.m.
There were no motions made and no votes taken.
2007 PLVC Minute Book Page 48 of 93

Respectfully,
Bill Browne
PLVC Secretary (06/19/07)
2007 PLVC Minute Book Page 49 of 93

Minutes approved
JUNE 7, 2007 PLVC GENERAL MEETING
The meeting was convened at 3:00 p.m. Present: Bill Browne, Gene Carmody, Don Clarke, Tony Durham,
Adele Govert, Suzanne Graber, Mea Graham, Tom McCay, Larry Nobles, Frank Siler.
Absent: Allen Panasuk, Lani McCarry, Vaughn Bradshaw
L. Nobles called the meeting to order at 3:00 p.m. and ensured that there was a quorum. Approximately
25 persons were in attendance.
Guest Speaker: Ian McFall, Executive Director, Economic Development Council described a new Council
approach based on local demographics (46% are retirees, the average income is 30% below the state
average, there is a declining enrolment in the rural schools, and the average home price is unaffordable
to the average wage earner all causing emigration of the younger workers). He views the role of the EDC
as three-fold: to create desirable economic growth, provide one-stop support for the region’s
businesses, and to provide a “voice” of local industry with regard to state and county regulations. With a
focus on existing local industries, they wish to determine obstacles to growth, help remove unnecessary
regulatory obstacles, and create a five-year plan for future development of local businesses. The EDC
hopes to help growth in both vertical and horizontal expansion, obtain state and federal funding for
regional programs that provide an infrastructure for key regional industries. There are five target local
industries in Jefferson County: technology, marine trades, aquaculture and agriculture, tourism and
hospitality, and light manufacturing. The major obstacles to growth perceived here are the lack of
markets, adequately trained workforce, facilities, infrastructure (e.g. high speed internet is still not
available throughout the region), regulations and capital. He described what the EDC is actively doing
that is different from previous EDC entities: the board now has key industry representatives (not elected
or appointed individuals), funding is done through membership fees and service fees, paid staff and
volunteers. The projects are regional in scope with clear benefits to Jefferson County, and the focus is to
be project-oriented (e.g. funding, training classes and the leadership skills being manifested are
entrepreneurial, focused on results and driven by members). The EDC accomplishments thus far are: all
business people on the board, an increase in membership (80%) and the EDC has been self-sustaining
for the past 6 months. There is now a rate schedule for membership. The EDC has become a business
now rather than a government agency. For further information, contact: director @edcjc.com 360-385-
6767 2200 Sims Way, Port Townsend.
MSP to approve the minutes of the May 3 general meeting. (All ayes)
These will be posted on the website by Monday, June 11.
Community Reports
Jefferson County Administrator – John Fischbach announced that Peter Buck has been chosen as the
mediator in the Port Ludlow Mediation / Hearing Examiner case on appeal and that the following ground
rules have been established:
1. No attorneys unless they are themselves appellants will be permitted.
2. Fees of $15000 will be split three ways – PLA, Jefferson County and the appellants as a group.
3. The County will be responsible for coordinating the logistics and the process.
4. There is a need to agree on “stakeholders”; i.e. who will be invited to the table.
2007 PLVC Minute Book Page 50 of 93

5. It is not an open public meeting of a governing body, but rather is an attempt to mediate among
parties that are litigating. Individuals not mediating will not be able to attend the mediation
sessions.
6. Involved parties have the right to consult privately with their attorneys from time to time but
outside the mediation sessions.
7. The County will select the mediator with the approval of the other parties (Peter Buck was
selected).
The applications for a new Appellate Hearing Examiner closes June 17 and the selection will be made by
the end of June. The Closed Record Appeal Hearing will be conducted simultaneously with mediation in
August. If the mediation is in progress, and an appeal is not needed, then the County will refund the fees
paid by the appellants for the appeal.
Olympic Terrace II has been approved by the Board of commissioners and the final plat recorded as of
May 7 th .
The Paradise Bay Road lights will soon be completed.
When asked by a council member about the status of the Visitor Center, Mr. Fischbach reported that the
center will remain where it is, and after some permitting issues are resolved, they intend to landscape,
pave, put in bathrooms, add new signage and perhaps a picnic area. All this should take place within the
next year or so.
Diana Smeland, Port Ludlow Associates President, reported that the County Hearing Examiner approved
the proposed Ludlow Bay Village development on February 8, 2007. PLA is entering into mediation with
the appellants and hopes to resolve outstanding issues. If that is not successful, PLA hopes to have the
Appellant Hearing sometime in July or August. The Olympic Terrace II final plat approval was received
May 7 th and the plat recorded on May 10 th . They have released pricing the model and standard specs, as
well as lot premiums. The standard specs will be granite countertops, tile, custom cherry cabinetry,
hardwood floors, 10' ceilings and 8’ doors. The first model, the Anderson, is 2,465 sq ft and is single
story. The second model is the Claywood at 2703 sq ft, and is also a single story. The third model, the
Olympus, is 3157 sq ft and two stories. They anticipate opening the Olympus model in later July or early
August. Two additional models should be completed during the Fall.
Arlene Obtinario, Administrative Chief PLFR, on behalf of Chief Ed Wilkerson, reported that the Board of
Fire Commissioners has approved a new Fire Fighter Trainee program that opens three fulltime, fire
fighter/emergency medical technician trainee positions to members of our Volunteer Resident Fire
Fighter program. These three new trainee positions allow for full staffing 24 hours per day at the Port
Ludlow and the Shine/ South Point stations. PLF&R expects to start this new program mid-July.
PLF&R is partnering with Melanie D. Lewis and Maureen Larsen, PL Coldwell Banker realtors, to sponsor
the first annual Health and Safety Fair at an open house at the Port Ludlow/Oak Bay fire station. Friday
August 31, 1-4 p.m. If interested in participating in the fair, contact Port Ludlow Fire and Rescue
Administrative Chief Arlene Obtinario at 360-437-2236. See Appendix 1 for Health Fair information.
Treasurer’s Report:
Gene Carmody thanked John Cragoe for his able assistance. The storage unit is now rented on an annual
basis saving PLVC one month’s rent. To date, the rental fee for spaces at the Friday Market has garnered
$780.00, and with the large number of vendors it is expected that June cash will be even higher. The
phone directory sales have earned $1490.00 to date and are continuing briskly. The Funfest projection
figures look good.
2007 PLVC Minute Book Page 51 of 93

MSP to accept the Treasurer’s Report. (All ayes) See Appendix 2 for Treasurer’s Report.
Committee Reports:
Communications Committee - Jack McKay stated that the committee now has some 200 key
communicators that completed surveys. They will be forwarding an updated report to PLVC in the near
future.
Community Development – Tom McCay said that this committee has held no meeting due to the delay
in the Ludlow Bay build-out. Separately, he is concerned with lines of communication with the County.
In a May 30 meeting with Larry Nobles, Tom McCay and Al Scalf, it was agreed that David Wayne
Johnson would update the MERU data.
Finance - John Cragoe reported that a letter sent to agencies seeking insurance policy proposals has had
no response to-date. Consequently, the Safeco policy was renewed.
Dwayne Wilcox will review general liability insurance for Friday market and Funfest activities and ensure
that the PLVC has appropriate coverage. In regard to the Friday market the number of vendors has
increased, but buyers are needed. Council members were encouraged to spread the word to encourage
visits to the market.
Funfest – Lia outlined the work the committee has accomplished, discussed budget items and insurance
concerns. This committee has accomplished a lot to date with still much to do. She referred the council
to a catalogue titled Festivals in WA Counties Calendar and suggested that they might consider applying
for inclusion in that for next year’s Fun Fest to promote interest and gain more income.
See appendix 3 for budget report and committee meeting minutes
Trails – Larry Scott publicly thanked PLA for supporting the make-over of the entrance to the
Interpretative Trail and the donation of two weed wrenches for Scotch broom. He also thanked the Fire
Chief and his crew who assisted with completing the Beaver Dam Trail. He mentioned future plans and
priorities for improving trail drainage and budgeting for trail asphalt. Brian Belmont will assist him with
that, and he asked Gene for a line item for that in the budget. Jack Riggin and Larry Scott will co-chair
the LMC Greenbelt committee. Larry Nobles thanked Larry Scott and all his volunteers for the continuing
improvement of the Port Ludlow trail system.
Recycling – Steve Failla mentioned the addition of bins for green glass and #2 plastics. There have been
additional bins added, thus reducing overloading and less frequent pick-up is needed. Please call
Skookum if a specific bin is close to full. Phone numbers are on the bins.
Electronic recycling, a joint effort of the Boeing Bluebills and Skookum, will take place Thursday,
September 20, 8:00 a.m. – 12:00 noon.
Utilities – Walt Cairns reported his committee had a short meeting with 4 people from Puget Sound
Energy to discuss: 1. Encouraging residents to report these “danger trees” to PSE. and 2. The technical
issue – the substation at the Four Corners is right on schedule according to PSE. PSE also intends to
upgrade the quality of power on Oak Bay Road. This committee will meet again in September.
Health Facilities Group – would be similar to that which is currently in operation in Quilcene. Larry
Nobles described the meeting held to discuss this topic and the subsequent response. See Appendix 4
for further information.
Correspondence: none
Old Business: One Port Ludlow.
2007 PLVC Minute Book Page 52 of 93

B. Browne reported that he suggested that the SBCA Board support a concept of community harmony
and recommend continuing support of the newly elected Board. The topic of unifying the area, how to
get discussions started, should have the PLVC serving as a facilitator with the goal of maintaining the
efforts. A meeting of SBCA, PLVC, and the LMC to develop a strategy for this effort will take place on
Friday June 22 at 4:00 p.m. (location to be determined). Larry Nobles will check with Vaughn Bradshaw
to see if the date and time are suitable for the LMC. The next PLVC workshop meeting will develop a
mini agenda and a process by which this can get underway.
Lani McCarry has given her verbal resignation. The written resignation is expected within the week. An
agenda item for the PLVC workshop will be a replacement for Lani.
Another agenda item will be the Wednesday June 27 tree cutting ordinance meeting with Jefferson
County officials.
The third item for this workshop will be nominees for the incoming PLVC Board.
Announcements
June Workshop meeting –Tuesday, June 19, 2007 3:00 PM Bay Club
Next General Meeting – Thursday, July 5, 2007 3:00 PM Beach Club
Comments from the floor:
One attendee requested that the meetings start at 9:00 AM.
The June General meeting was adjourned at 5:25 PM
Respectfully,
Bill Browne Mea Graham
PLVC Secretary Recording Secretary
2007 PLVC Minute Book Page 53 of 93

Appendix 1: Health and Safety Fair
PORT LUDLOW FIRE & R ESCUE PRESS RELEASE
TO:
THE VOICE
FROM:
ADMININISTRATIVE CHIEF OBTINARIO
SUBJECT: FIRST ANNUAL HEALTH & SAFETY FAIR
DATE: JUNE 8, 2007
CC:
PRESS RELEASE FILE
SAVE THE DATE! August 31 – First Annual Health & Safety Fair in
conjunction with Port Ludlow Fire & Rescue Fire [PLF&R] Station No. 31
Open House from 1 to 4 p.m.
PLF&R is partnering with Port Ludlow Realtors Melanie D. Lewis & Maureen
Larsen, Coldwell Banker Forrest Aldrich, Inc. as presenters of this first
annual Port Ludlow Health & Safety Fair.
The FILE of LIFE will be featured; health & safety information and activities
will be offered for all ages; there will be drawings for prizes; &
refreshments will be provided. The fire station will be open for tours and
you can even climb up into a fire engine to experience a fire fighter’s view
of the world!
More details will be revealed in the August edition of THE VOICE.
Contact PLF&R Administrative Chief Arlene Obtinario at 360-437-2236 or
email arlene@plfr.org or phone Melanie D. Lewis or Maureen Larsen at 360-
437-2278 should you be interested in the opportunity to be a presenter at
the fair.
# # #
2007 PLVC Minute Book Page 54 of 93

Appendix 2: Treasurer’s Report
Port Ludlow Village Council
Treasurer's Cash Flow Report
May 1 to January 1 to
May 31, 2007 May 31, 2007
BEGINNING CASH BALANCE $ 25,098.73 $ 14,090.63
INFLOWS
Donations - Designated $ - $ -
Donations - Trails - 3,000.00
TOTAL Donations - Designated - 3,000.00
Product Sales - 25.00
Phone Directory - Yellow Pages - 12,705.00
Phone Directory - Directory Sales 1,490.00 1,490.00
TOTAL Product Sales 1,490.00 14,220.00
Friday Market - Vendor Rentals 780.00 780.00
TOTAL INFLOWS $ 2,270.00 $ 18,000.00
OUTFLOWS
Insurance Premiums $ 410.00 $ 449.00
Dues - PL Chamber of Commerce 94.95
Legal Fees $ 1,152.53
1,152.53
Meeting Room 9.73 77.62
Recording Secretary 41.25 337.50
TOTAL Administrative Expenses 1,613.51 $ 2,111.60
Other Expenses
Other Expenses - Phone Directory 22.74 22.74
Other Expenses - PLVC General 50.00 300.42
TOTAL Other Expenses 72.74 323.16
Postage and Delivery
Postage and Delivery - Phone Directory - 28.38
Postage & Delivery - PLVC General 41.00 80.00
TOTAL Postage and Delivery 41.00 108.38
Printing & Copies
Printing & Copies - Community Development 46.83
Printing & Copies - Phone Directory 4,123.99 4,152.38
Printing & Copies - PLVC General 54.77 85.56
Printing & Copies 4,178.76 4,284.77
Supplies Expense
Supplies - Phone Directory 600.00 600.00
Supplies - PLVC General 13.77 13.77
TOTAL Supplies Expenses 613.77 613.77
Voice Contributions 200.00 1,000.00
TOTAL OUTFLOWS 6,719.78 8,441.68
TRANSFER TO TRAILS 1,000.00 4,000.00
OVERALL TOTAL CASH FLOW $ (5,449.78) $ 5,558.32
ENDING CASH BALANCE $ 19,648.95 $ 19,648.95
Port Ludlow Village Council
Treasurer's Statement of Fund Balances
as of April 30, 2007
PLVC Operating Account $19,648.95
PLVC Certificate of Deposit $5,001.03
Sub-total PLVC Fund Balances $24,649.98
Trails Funds held by PLVC* $8,666.70
Total Combined Fund Balances $33,316.68
* Note: Includes $795.64 designated Grant Sharpe Memorial Funds
2007 PLVC Minute Book Page 55 of 93

Appendix 3: Funfest Budget
COMMITTEE REPORT
June 7, 2007
A committee meeting was held on May 11, 2007 at The Beach Club. Committee chairs
provided the following updates:
1. Entertainment – A list of groups and contacts along with confirmation status and
tentative scheduling for Saturday and Sunday entertainment was provided. In the
event of inclement weather it was suggested that some form of wind protection be
provided in the entertainment tent. Entertainment for Friday night with a cost of
approximately $450 depending on the number of people in the band is confirmed.
This group will provide their own sound system.
2. Advertising and Promotions: American Marine Bank has agreed to sponsor the
Olympic Scale Modeler’s Club “make and take” snap together model car or
airplane kits for children. Three confirmations have been received from remote
controlled sailboat operators with more confirmations expected. Invitations to
participate in FunFest have been sent to two car clubs. Boeing Bluebills has
agreed to provide 3 clowns for Funfest. Promotional information has been sent to
the “Crossings” publication.
3. Site Layout – Arrangements have been made with Murray’s Disposal Services for
a dumpster and trash pick at last year’s prices. Four toilets with hand sanitizers
have been ordered at last year’s prices. Food vendors are required to provide
hand washing facilities for their booths.
4. Vendor Committee –Vendor checks are coming in and will be turned in at the
June meeting. They are working with Arlene at the Port Ludlow Fire Department
who has some good ideas for kid’s activities in addition to the “smokehouse”.
5. Beer and Brats – P & L information from last year’s efforts reported an
approximate profit of $1661.00. An itemized breakdown of food and supplies
was provided. The possibility of a local brewery to handle beer sales was
discussed. One person in the booth is required to have a food handlers’ card.
6. Information Booth –To be staffed by CEA volunteers.
7. Poster Contest and Art Walk – A “Poster Art Contest” flyer requesting poster
entries was created and is posted in numerous locations. The due date for posters
is July 15 th . Posters will be displayed and the winning poster announced during
the Art Walk held July 21 – 22. Information regarding this event has been sent to
the Peninsula Daily News and The Leader
8. Activities – Tina McCall has graciously accepted to chair the Youth Activities
committee. Numerous activities such as a pet parade, jumparoo, climbing wall,
2007 PLVC Minute Book Page 56 of 93

Financial Report
May 2007
Beginning Balance (Checking Account) $2,378.83
INCOME $ 00.00
EXPENSE
Check #1539 - Void
Check #1540 – Lia Robinson $ 257.32
(Reimbursement for kickoff reception and
business card stock)
Ending Balance $2,121.51
Respectively Submitted
Lia Robinson
2007 PLVC Minute Book Page 57 of 93

Appendix 4:
Port Ludlow Health Facilities Group
Update
June7, 2007
After an initial contact with Vic Dirksen(CEO of Jefferson Healthcare) indicated
that they would be willing to consider the possibility of a health facility of some type in
Port Ludlow a small group from the Village Council met with several local retired MDs
to discuss this issue on March 19, 2007. The general consensus was that such a facility
would be very beneficial to our Community and that we should continue to explore this
possibility with Jefferson Healthcare.
Accordingly a larger group met with Vic Dirksen, Paula Dowdle(JHC Chief
Operating Officer), and Kathy Hill and Chuck Russell(both members of the JHC Board)
on April 12.. At this meeting JHC agreed to investigate the project in greater detail and
to convene a small meeting to work on details.
JHC held a subsequent meeting at the hospital in Port Townsend on May 7. Port
Ludlow was represented by Alan Panasuk of the Village Council, Ron Deisher(a resident
with a background in healthcare), and Diana Smeland and Larry Smith of PLA. Ed
Wilkerson, our Fire Chief, attended briefly, but was called away on an emergency.
JHC is considering the possibility of a facility similar to the one they now operate
in Quilicene. The Clinic would be supervised by an MD, and staffed by a registered
Physicians Assistant. It would be primarily a walk-in Urgent Care Clinic, but might also
take some appointment-based primary healthcare patients. JHC would initially commit to
operation of the Clinic for a year, with continuation dependent on the experience of the
first year.
Two major problems are now being addressed: (1) Where can we find space to
put such a facility in Port Ludlow?; (2 Is the initial capital cost to establish the Clinic
affordable for JHC? Another major question is: Will our Community wholeheartedly
support such a facility if we can get it up and running?
The Village Council has been represented in these discussions by Tony Durham,
Tom McCay, Larry Nobles, and Alan Panasuk. We wish to thank the many other Port
Ludlow residents who have helped out with time and advice. These include Jerry
Brady(Chiropractor and current President of the Chamber of Commerce), Michael Cahn,
Bill Collins, Bruce Hudson, Connie MacDonald, Francis Marik, Kevin Ryan and Bill
Shamhart(all retired doctors); Ron Deisher and Tracy Gordy( healthcare administrators);
and Ed Wilkerson, Fire Chief.
This Clinic proposal is now under active discussion between Jefferson Healthcare,
Port Ludlow Associates, and the Village Council.
2007 PLVC Minute Book Page 58 of 93

Minutes
MAY 22, 2007 PLVC WORKSHOP MEETING
The meeting was convened at 3 p.m. at the Bay Club. Present were Larry Nobles, Don Clark, Tom McCay,
Bill Browne, Adele Govert, Gene Carmody, Allen Panasuk, Tony Durham, Frank Siler, Lani McCarry and
Vaughn Bradshaw. (Absent: Suzanne Graber)
There were 4 guests in attendance.
Items discussed included:
New Board member: Vaughn Bradshaw was introduced as the new LMC Board president.
Treasurer Report: Gene Carmody explained the changes he was making in the account balances,
merging some and placing added funds in accounts bearing higher interest.
Funfest: While the efforts are off to a fast and well organized start, there is need for added community
involvement. The next Funfest meeting is scheduled for June 13, 9 a.m. at the Beach Club. Interested
volunteers are invited to attend.
Insurance: There have been no replies to the RFPs on PLVC’s two policies. The general liability policy has
been renewed for a year and second (Officers and Directors Liability Insurance), which does not come
due until later in the year, will be reviewed again.
Resort Core Update: The county is seeking an independent appellant hearing examiner. Currently
responses to phone calls by board members to county offices concerning the status of the hearing plans
and scheduling have been tardy. Bradshaw said that involved parties, including LMC, have agreed to
mediation and a mediator is being identified.
Communications Committee Report: Key communicators (~150 residents) have been surveyed to get a
pulse on community priorities. The highest interest was to develop a single community and not one
divided by the Bay. The residents surveyed are looking at PLVC as a leader in the process of bringing the
community together.
It appears that most community residents do not recognize the PLVC’s role in community
events/undertakings (i.e. Natural Resources/Trails Committee, Phone Directory preparation and
publication, Friday Market, Funfest, etc.). These are community events/activities offered to residents
under the umbrella of the PLVC.
Critical Areas Ordinance: The County is reviewing rules that could affect each homeowners rights to
manage the landscape (tree cutting) on their property. An informational meeting, including LMC and
SBCA together with other interested parties (PLVC CDC, i.e.) with a representative of the County DCD
will be held in late June. This meeting with the County regarding tree issues within the Critical Area
Ordinance will be held at the Beach Club on June 27 at 3 P.M. It will be in everyone's interest to attend,
as it affects our ability to maintain cutting, trimming and view maintenance issues.
One Port Ludlow: Discussed the possibilities of bringing the officers of LMC, SBCA and PLVC together and
opening a discussion regarding improved cooperation and relations among the residents of Port Ludlow.
A process was outlined for defining and developing plans, and then monitoring and/or adjusting those
plans to address priority issues that come before the Council. It is recommended that Board members
make a copy and review the attached process for future reference. (See attached exhibits 1-4)
2007 PLVC Minute Book Page 59 of 93

Port Ludlow Medical Facility: Allan Panasuk summarized the discussions with medical practices in
Jefferson County Health Care regard to opening a local facility. Suitable property has not been identified
at this time.
Meeting ended 5:25 p.m.
There were no motions made and no votes taken.
Respectfully,
Bill Browne
PLVC Secretary (05/22/07)
Exhibits: PLVC Priorities 1-4
2007 PLVC Minute Book Page 60 of 93

MAY 3, 2007 PLVC GENERAL MEETING
Minutes
The meeting was convened at 3:00 p.m. Present: Bill Browne, Gene Carmody, Don Clarke, Tony Durham,
Adele Govert, Mea Graham, Tom McCay, Frank Siler.
Abs. Suzanne Graber, Lani McCarry, Larry Nobles, Terry O’Brien, Allen Panasuk.
T. Durham called the meeting to order at 3:05 and ensured that there was a quorum. Approximately 20
persons were in attendance.
Prior meeting minutes:
MSP to remove from the table the un-approved minutes of the February 1, 2007 General Meeting. (All
ayes)
B.Browne moved that the following section under New Business be changed as follows from:
J. Fischbach when asked suggested that PLVC should employ every method possible to stop the
snowballing effect of the constant threat of litigation that is preventing economic growth in Port Ludlow.
A suggested topic for a workshop meeting was that a citizen movement could make inquiries re class
action.
to:
Mr. Fischbach, when asked, suggested that economic growth in Port Ludlow is currently at a standstill
now that Trendwest has opted out.
A resident asked if possibly a class action suit against the minority group with its own agenda and
constant threats of litigation could stop the snowballing effect. A board member stated that a citizen
movement could make inquiries re class action, and suggested it be made a topic for a workshop
meeting. L. Nobles stated it would be an agenda item for the next workshop.
MSP to modify the February 1, 2007 minutes. (All ayes)
MSP to approve the February 1, 2007 minutes as modified. (All ayes)
MSP to approve the April 5, 2007 minutes. (All ayes)
Community Reports:
John Fischbach, Jefferson County Administrator, mentioned three areas of interest:
The Resort Buildout Hearing scheduled for May 4 has been cancelled since Stephen Casseaux cannot
serve as Appellate Examiner and Hearing Examiner. Mr. Fischbach outlined the process by which this
dilemma may be solved, and a decision will be made in the near future.
The Paradise Bay Road improvement is near completion with the bid awarded for the lights which will
soon be in place. He announced that this project was named #1 road project by APWA (Association of
Public Works of Washington).
The Visitors’ Center may possibly be re-located, and pending further discussions, a decision will be made
within a month or so. Since this is the “gateway to the Olympic Peninsula”, Clallam County and Port
Townsend have been approached seeking financial support of an upgraded and improved facility
Miriam Villiard, PLA Project Manager, reported PLA is still awaiting final plat approval for OT-2, that one
model home is well under way, and once final plat approval is obtained, they will proceed with 2 other
model homes and four building permits.
2007 PLVC Minute Book Page 61 of 93

Lot #600 will be cleaned up further. PLA is preparing a response to some misunderstandings and misperceptions
of last month’s Voice article.
Chief Wilkerson, Fire District #3, reported that they had a successful training burn at Shine, that the
Lieutenants eligibility testing process is complete and they will ask the Commissioners to certify that list.
He promises great things for next month.
Treasurer’s Report:
Gene Carmody, as part of his report, thanked John Cragoe for assisting in the seamless transition of
Treasurers. He has been or soon will be in contact with most of the Committee chairs.
MSP to accept the Treasurer’s reports.
(See Appendix 1 for the monthly and year-to-date financials)
Committee Reports:
Communications – Jack McKay reported the results of the survey which ended May 2 stressing
emphatically that it produced three major challenge areas which must be firmly addressed by the PLVC
and its officers. Those areas are: one community (undivided), utlilities operation in the near future, and
what the PLVC stands for and the actions it must take in the next five years. He listed the names of his
steering committee. (See appendix 2 for PLVC Communications Steering Committee members)
MSP to approve the slate of names of the PLVC Communications Steering Committee
Community Development – T.McCay – no report as others present have addressed his committee’s
areas of concern.
Finance –John Cragoe – letters have been sent to 3 or 4 insurance companies seeking additional bids
rather than just re-signing with the present company. The general Liability policy terminates end of May
and the other in October.
Friday Market – no report. PLA was asked to please cut the grass in preparation for Friday’s opening
day.
Fun Fest – Neil Robinson reported on the April 13 committee meeting where the following areas have
been discussed; contacts, sound sytem, site layout, entertainment. Vendor recruitment is underway,
information booth is manned, Health and Food Safety issues are being discussed, youth activities,
advertising. Poster and artwork contest deadline is July 15 and open to anyone in the 98365 area. Next
committee meeting: May 11 9:30 – 11:30 at the Beach Club.
Natural Resources/Trails – Larry Scott reviewed the work of this committee on the entrance to the
Interpretative Trail. The Fire department will help with the Beaver lodge outloop in 1-2 weeks as their
schedule permits. He formally asked PLVC to make their annual transfer to the Trails/Natural Resources
Committee in order for their work to continue.
Phone Directory: In Dave Armitage’s absence, Bill Browne read his report. The directories are now
available for purchase at the Bay and Beach Clubs. He thanked the great crew who worked so hard on
this, and the PLVC thanked him and his committee for the funds that they earned through their hard
work. (see appendix 3 for Phone Directory report)
Public Safety/Emergency Preparedness – no report
Recycling – no report
Utilities – no report
2007 PLVC Minute Book Page 62 of 93

Correspondence: one email received from a prospective North Bay owner concerned about common
area maintenance. Email forwarded to Brian Belmont and the LMC.
Old business: Tony Durham reflecting upon the threats against PLVC and elected council members both
jointly and individually referred to a meeting held with Mr. Shattuck, and summarized his legal opinion
as follows: the council and its board members have acted properly within the governing documents and
the Washington State statutes and cited the example that indeed the PLVC can provide comment to
county agencies on land use applications concerning the Port Ludlow Master Planned Resort (MPR). The
lawyer also noted a state statute intended to deter those filing civil lawsuits aimed at constraining or
preventing public participation in government decision making.
New Business: none
Comments from the floor: None
Announcements
May Workshop meeting –Tuesday, May 22, 2007 3:00 PM Beach Club
*** note change of date and venue
Next General Meeting – Thursday, June 7, 2007 3:00 PM Bay Club
The May General meeting was adjourned at 4:05 PM
Respectfully,
Bill Browne Mea Graham
PLVC Secretary Recording Secretary
2007 PLVC Minute Book Page 63 of 93

Appendix 1: Financials
Port Ludlow Village Council
Treasurer's Cash Flow Report
April 1 to
January 1 to
April 30, 2007 April 30, 2007
BEGINNING CASH BALANCE $ 24,867.95 $ 14,090.63
INFLOWS
Donations - Designated $ - $ -
Donations - Trails - 3,000.00
TOTAL Donations - Designated - 3,000.00
Product Sales - 25.00
Phone Directory - Yellow Pages 640.00 12,705.00
TOTAL Product Sales 640.00 12,730.00
TOTAL INFLOWS $ 640.00 $ 15,730.00
OUTFLOWS
General Business Insurance $ - $ 39.00
Dues - PL Chamber of Commerce 94.95
Meeting Room 57.55 67.89
Recording Secretary 71.25 296.25
TOTAL Administrative Expenses 128.80 $ 498.09
Other Expenses
Other Expenses - PLVC General 80.42 250.42
TOTAL Other Expenses 80.42 250.42
Postage and Delivery
Postage and Delivery - Phone Directory - 28.38
Postage & Delivery - PLVC General - 39.00
TOTAL Postage and Delivery - 67.38
Printing & Copies
Printing & Copies - Community Development 46.83
Printing & Copies - Phone Directory - 28.39
Printing & Copies - PLVC General - 30.79
TOTAL Printing & Copies - 106.01
Voice Contributions 200.00 800.00
TOTAL OUTFLOWS 409.22 1,721.90
TRANSFER TO TRAILS - 3,000.00
OVERALL TOTAL CASH FLOW $ 230.78 $ 11,008.10
ENDING CASH BALANCE $ 25,098.73 $ 25,098.73
Port Ludlow Village Council
Treasurer's Statement of Fund Balances
as of April 30, 2007
PLVC Operating Account $25,098.73
PLVC Certificate of Deposit $5,000.00
Sub-total PLVC Fund Balances $30,098.73
Trails Funds held by PLVC* $7,666.70
Total Combined Fund Balances $37,765.43
* Note: Includes $1,439.79 designated Grant Sharpe Memorial Funds
2007 PLVC Minute Book Page 64 of 93

Appendix 2 Communications Committee
PLVC Communications Steering Committee:
Evelyn Fett
Nancy Gordy
Barbara Berthiaume
Dale Ehler
Joe Kelly
Adele Govert
Diana Smeland
Lee Springgate
Janet Barnes
Jack McKay, Chair
2007 PLVC Minute Book Page 65 of 93

Appendix 3:
To: Port Ludlow Village Council.
Re: Telephone Directory
First, allow me to apologize for not being able to attend your meeting this afternoon, but
my wife (Boni) and I have a commitment to tutor students at the Jefferson County Library
on Thursday afternoons.
As you are aware, this project is basically over and the telephone directory is now being
distributed at both clubs. So I would encourage everyone to get their new edition.
Before addressing the clean up work, I would like to express my sincere appreciate to a
tremendously gifted team of people who volunteered to work on this committee. Not
only are they gifted but they are a fun group to be associated with.
Bob Azen - For you who do not know Bob, he is the gentlemen who handles the
distribution of the Voice and maintains the inventory of the telephone directory. Bob will
be continuing to maintain the inventory and distribution of the directory.
Dick Durand - This man is a gifted salesperson with a tremendous personality. Dick and
his wife Marilyn ran Funfest last year and then Dick turned around and came to work on
the directory.
Bob Force - Bob is the keeper of the list of who lives in Port Ludlow. Bob has spent
hours working with both clubs trying to maintain a current list of residents for the PLVC.
David Goudie - David has and is working on Funfest, Friday Market, The Voice and now
the directory. He not only volunteers but he spent his own money to buy software to do
the yellow pages for the directory.
Mike Larkin - Mike was the co-chair for the team and organized the sales effort. He and
Dick did all the selling of the yellow page ads.
Mary Jean Thomas - Mary Jean joined our happy little band and she worked on the
informational pages and with PLA, obtaining the map that has been included.
Elizabeth Van Zonneveld - Elizabeth should not be a stranger to any of you. She has
been and is a tireless worker for this community, serving on the boards of the LMC and
PLVC and other organizations. Elizabeth ran the books, sent the invoices and collected
the money.
Also, I would like to recognize Ralph Stroy and Lois Ruggles who contributed earlier in
the project.
These folks all represent a great asset of our community with their volunteer work and it
has been my pleasure to have worked with them.
2007 PLVC Minute Book Page 66 of 93

APRIL 17, 2007 PLVC WORKSHOP MEETING
Minutes
The meeting was convened at 3 p.m. at the Bay Club. Present were Larry Nobles, Don Clark, Tom McCay,
Bill Browne, Adele Govert, Gene Carmody, Allen Panasuk, Tony Durham, Frank Siler, and Suzanne
Graber. (Absent: Terry O’Brien, Lani McCarry)
There were 6 guests in attendance.
Items discussed included:
Economic Development: Documents prepared by Mike Derrig during the past few years were reviewed
along with Port Ludlow lot and residence statistics for the North Bay and South Bay communities.
One Port Ludlow: Discussed the possibilities of bringing the North Bay and South Bay communities
together into one Port Ludlow. The history of the separation was briefly reviewed and signs of the two
community’s growing together were reviewed. Ideas for accelerating the growth to one Village were
introduced.
PSE General Meeting visit (4/5/07) and recent power outages: Most board members believe there was
disconnect between what PSE claimed at the General Meeting and what Port Ludlow experienced April
12 and 13. After considerable discussion it was recommended that the PLVC submit a letter to the Public
Utility Commission with CC to PSE describing Port Ludlow’s concerns and asking for more reliable
service.
Port Ludlow Medical Facility: Larry Nobles and three other board members visited with volunteer Port
Ludlow community members who have had health care careers and Jefferson Health Care
representatives to discuss the possibilities of opening a health care unit in Port Ludlow. Jefferson County
Health Care will be researching various possibilities for providing this service. Their analysis should be
available in June or soon thereafter.
Promoting the Port Ludlow community: Debate centered around the role of the PLVC in developing
proposals for completing the communities build-out.
Meeting ended 4:45 p.m.
There were no motions made and no votes taken.
Respectfully,
Bill Browne
PLVC Secretary (04/17/07)
2007 PLVC Minute Book Page 67 of 93

APRIL 5, 2007 PLVC GENERAL MEETING
Minutes
The meeting was convened at 3:00 p.m. Present: Bill Browne, Gene Carmody, Don Clarke, Tony Durham,
Adele Govert, Suzanne Graber, Mea Graham, Lani McCarry, Tom McCay, Larry Nobles, Terry O’Brien
Allan Panasuk, Frank Siler.
L. Nobles called the meeting to order at 3:05 and ensured that there was a quorum. Approximately 30
persons were in attendance.
Guest speakers:
Olympic Property Group – President Jon Rose spoke of on-going projects ion their 120,000 acres in
Western Washington, some 45,000 of which are in Jefferson County, with 25,000 acres here in the Port
Ludlow area. He was part of the team when Mike Derrig helped complete the final build out plan.
Three areas are of interest to OPG at this time: Tala Point’s 250 acres will eventually be re-zoned for 50-
55 homes on lots that range from one-half to one acre. It will be high-end cluster real estate
development with views of the Cascades and the Olympics. They will have their own water rights,
community drain field and 65% of the property will left as open space. There is a possibility of extending
the current trails system up onto the ridge.
The 2 nd area of interest to OPG: The Highlands – 200 acres off Oak Bay Road near Phillips Road. It took
over a year to buy out the owner of an adjacent closed gas station. They will drill their own well and do
their own septic system and utilities.
The 3 rd area is in Port Gamble where they wish to restore some of its logging history and revive it as a
vital commercial, hospitality and festival center that will reflect the original 600 residents of the oncethriving
community. The Master Plan is three to five years away, with plans for residential and possible
marina facilities.
Puget Sound Energy – Planning and Operations team – Linda Streissguth- Government and Community
Relations, Mark Velicer- Director Planning, Kebede Jimma- consulting engineer, Mike Heandon -
manager System operations and Einer Offerdahl, III -Systems Planning Engineer.
A detailed overview by every member of the team was given relating to the past winter’s outages and
describing what is being done to update the system to provide and ensure continued quality service to
this area. Discussion ensued re substations to be built, increased capacity, aggressive tree trimming
where allowed, replacing old inadequate transformers, and adding infrastructure to ensure increased
reliability and improve emergency situation response. Input from residents re “danger trees” (i.e. trees
about to fall on power lines) will be invaluable, and a contact name and number will be printed in next
month’s The Voice.
Prior meeting minutes:
MSP to approve the minutes of the March 2007 General Meeting as corrected.
Corrections: Under New Business: Consideration of the Hearing Examiner's report on the Resort Core
was brought up. MSP to postpone any action relating to that report indefinitely or until a legal opinion is
rendered in response to the threat of litigation against the PLVC
Under community reports, PLA…should read as “Mark Dorsey has accepted a full-time position
elsewhere,” … (all ayes)
Community Reports:
2007 PLVC Minute Book Page 68 of 93

Jefferson County Administrator - John Fischbach
1. The PL Drainage District has applied for a Shoreline Permit to “tightline” (put into a pipe) stormwater.
This is known as the Pope/Condon Lane Storm water outfall replacement project. It is like the project
three year ago off Montgomery Lane.
2. PLA is in the process of applying for a pre-application conference for the residential subdivision of the
old Trendwest site. Exact details are unknown, but Mr. Fischbach thinks they are looking at
approximately 55 homes.
3. The Resort Decision by the Hearing Examiner was issued on March 14, 2007. there were 4 appeals
received. Stephen Casseaux is the hearing examiner who will hear these appeals. The four appellants are
Mr. Les Powers, Mr. Lewis Hale, Mr. Greg Jordshaugen and the Ludlow Maintenance Commission. The
rules state that as far as when a decision will be made, that the appellant hearing Examiner shall issue a
written decision on the appeal no later than sixty (60) days from the date of the original decision (March
14, 2007) from the appeal is taken and no later than (10) ten days from the date of transmittal of the
record and submittal of any written or oral arguments (the hearing). This is a CLOSED RECORD
HEASRING. “The Appellant Examiner shall consider NO NEW documents or testimony”. The hearing will
be held in the County Courthouse Chambers at 2:00 p.m on May 4 th , 2007.
PLA – Miriam Villard on behalf of Diana Smeland reported that Ludlow Bay Village and Ludlow Cove will
have 50 + homes built; that PLA is in the process of recording the final plat in Olympic Terrace II with 1
model home started. Mr. Randy Verrue’s home in Ludlow Cove will be completed by Christmas ’07.
Fire District #3 – Chief Wilkerson reported the following:
1. They are in the process of completing their wild land fire refresher course for all PLFR personnel. As of
this date, all three shifts have had their red card refresher training, and additional personnel are
attending both basic and advanced wild land fire training. They are well on their way to being prepared
for the fire season 2007.
2. A 2007 CEDAP grant for a new, complete rescue tool set (valued at approx $30,000) has been
received.
Commercial Equipment Direct Assistance Program (CEDAP) helps meet the equipment needs of smaller
jurisdiction by providing communications interoperability, information sharing, chemical detection,
sensors, and personal protective equipment. technology, and training in using the equipment, devices
and technology. Awards are made to law enforcement and emergency responder agencies not currently
eligible for funding through the Department’s Urban Areas Security Initiative grant program.
3. They are nearing the completion of the planning and training phase of the commercial fire and life
safety voluntary inspection program. This program will have our PLFR crews doing pre-fire planning and
voluntary inspections on all commercial occupancies in this fire district.
4. As the weather improves, fire crews will be out and about doing hydrant maintenance and area
training and familiarization. Do not hesitate to stop and visit with the crews; ask any question that you
might have about what they are working on.
Treasurer’s Report:
Lani McCarry thanked John Cragoe again for assisting in this area.
MSP to accept the Treasurer’s reports.
(See Appendix 1 for the monthly and year-to-date financials)
2007 PLVC Minute Book Page 69 of 93

Committee Reports:
Communications – Jack McKay described the three tier approach his committee is taking in order to
access information, collect data. Articulate and make sense of it, and the filter and exchange. This will
better enable PLVC to actively consider issues that the community wants addressed. And will also
communicate back effectively to the community the actions and decisions of the PLVC. He was asked to
please apprise the Board next meeting of the members of is committee. (See appendix 2 for complete
report)
Community Development – T.McCay – no report as others present have addressed his committee’s
areas of concern.
Finance –John Cragoe – work in progress
Friday Market – Sandie Schmidt announced the dates for 2007: May 4- September 30 th .
Picnic tables need repair. Miriam Villard will report back to PLA on this matter. Dave Goudie will write an
article forThe Voice. All residents are encouraged to support the market vigorously.
Fun Fest – Lia Robinson mentioned a wine and cheese gathering held recently by PLVC to recruit
previous and potential volunteers to sign-up. A second meeting will be held at 9:30 am on April 13 in the
Gallery Room at the Beach Club. Date for the Fun Fest is September 14-15-16.
Natural Resources/Trails – Larry Scott reviewed the work of this committee on Timberton Loop and the
Interpretative Trail. The Fire department will help with the Beaver lodge outloop in 3-5 weeks as their
schedule permits. He formally asked PLVC to contribute to the Trails/Natural Resources Committee in
order for their work to continue. He asked any interested volunteers to contact him at
mclgscott@cablespeed.com
Phone Directory Dave Armitage stated that the directory will go to the printer by the end of this week,
and should be ready for purchase by the 1 st week of May. He thanked the great crew who worked so
hard on this, and the PLVC thanked him and his committee for the funds that they earned through their
hard work.
Public Safety/Emergency Preparedness – Pay Lohrey, in Phil Norwine’s absence, as the South Bay
coordinator reported that this past Tuesday they held a very successful radio drill (as is done every three
months) but in this case there were real scenarios given. 17 of 18 villages in South Bay responded, and 5
of 14 areas reported in from North bBay. North Bay coordinator is John Recht.
Recycling – no report
Utilities - Walt Cairns reported there will be a long-range plan meeting with PLA on Monday at 10:00 am
at the Beach club.
PSE has volunteered to attend a Utilities committee meeting in the near future.
Correspondence: none
Old business:
MSP to elect Gene Carmody as Treasurer. (All ayes)
His first duty will be to sign a check in support of the Trails/Natural Resources Committee.
New Business: none
Comments from the floor:
2007 PLVC Minute Book Page 70 of 93

When was asked why the financial statements are not read aloud, the council informed the questioner
that the minutes are on line with financials included.
Announcements
Next General Meeting – Thursday, May 3, 2007 3:00 PM Beach Club
May Workshop meeting –Tuesday, May 22, 2007 3:00 PM Beach Club
Executive session started at 5:35 PM
The April General meeting was adjourned at 6:00 PM
Respectfully,
Bill Browne Mea Graham
PLVC Secretary Recording Secretary
Appendix 1 Financials
Appendix 2:
2007 PLVC Minute Book Page 71 of 93

Minutes
MARCH 27, 2007 PLVC WORKSHOP MEETING
The meeting was convened at 3 p.m. at the Bay Club. Present were Larry Nobles, Don Clark, Tom McCay,
Bill Browne, Terry O’Brien, Adele Govert, Gene Carmody, Allen Panasuk, Tony Durham, Frank Siler,
Suzanne Graber, and Lani McCarry).
There were 10 guests in attendance.
Items discussed included:
Treasurer: Gene Carmody volunteered to replace Lani McCarry as treasurer.
Communications Committee: Jack McKay was introduced as the Communications Committee Chair. Jack
reported that 15-20 individuals had volunteered to participate on the committee. He also indicated that
many of the volunteers would be acting in an advisory capacity with 4-5 of the committee members
serving as the hard core developers of the activities needed to complete the committee’s mission. The
committee will be questioning the community’s “key communicators” by asking them to visualize the
needs of the community and community wide issues not being adequately addressed. Also discusses
was the PLVC’s lack of a community wide image. A number of possibilities were offered for obtaining
added exposure in the community by developing an educational program to build public awareness of
the PLVC mission and activities (eg, Trails Committee, Phonebook Committee, Friday Market Committee,
Funfest Committee, organized public seminars, etc.).
Port Ludlow Medical Facility: Larry Nobles described his informal discussion of the possibility of
Jefferson Health Care or some other provider opening an office in Port Ludlow. Specifics as to the
location, staffing, hours of operation, etc. were not discussed but only the concept and possible interest
in some provider opening a PL office. A group of 10-12 individuals living in PL with health experience
participated in the discussion and supported the concept. Larry also talked with a few county
administrators who reacted favorably.
Economic Development: A question was asked about the Boards intent to respond to an inquiry at
February’s General Meeting in regard to the economic impact of Trendwest’s decision to withdraw from
negotiations to open a facility in Port Ludlow. Mike Derrig’s 2005 economic analysis will be introduced at
the next meeting and placed in the minutes open to the public.
Shoreline Master Program: Board members and guests who had attended the Road Show (Community
Meetings where county officials explained the changes underway) reported their observations of the
proposed changes in the land use along waterways and beaches.
Meeting ended 4:45 p.m.
There were no motions made and no votes taken.
Respectfully,
Bill Browne
PLVC Secretary (03/28/07)
2007 PLVC Minute Book Page 72 of 93

MARCH 1, 2007 PLVC GENERAL MEETING
Minutes
The meeting was convened at 3:00 p.m. Present: Bill Browne, Gene Carmody, Don Clarke, Tony Durham,
Suzanne Graber, Mea Graham, Lani McCarry, Tom McCay, Larry Nobles, and Terry O’Brien.
(Absent: Adele Govert, Allan Panasuk, Frank Siler).
L. Nobles called the meeting to order at 3:05 and ensured that there was a quorum. Approximately 30
persons were in attendance.
Comment/questions from the floor: none
Prior meeting minutes:
MSP to postpone approval of the minutes of the February 1 st , 2007 General Meeting until the legal
effect of the draft minutes has been determined as per legal advice. (6 ayes, 1 nay)
S. Graber referred to Roberts’ Rules of Order 10 th Edition in dealing with minutes and reports citing the
following:
p.457 ”A draft of the minutes of the preceding meeting can be sent to all members in advance, usually
with the notice. In such a case, it is presumed that the members have used this opportunity to review
them, and they are not read unless this is requested. Correction of them and approval, however, is
handled in the usual way. It must be understood in such a case that the formal copy placed in the
minute book contains all corrections that were made and that none of the any copies circulated to
members and marked by them is authoritative.”
p.344 “The practice of sending to all members advance copies of the minutes as drafted by the secretary
has both advantages and disadvantages. It is natural for the members to prefer to study the minutes
beforehand to be better prepared to offer corrections; and this procedure generally saves time when
the minutes come up for approval. On the other hand, the minutes do not becomes the minutes and
assume their essential status as the official record of the proceedings of the society until they have been
approved; and before this happens, the secretary’s draft may be materially modified in the correction
process…Only the secretary’s corrected copy or the retyping of it is official in such a case.”
L. Nobles suggested this be placed on the agenda for the next workshop or be deferred to Old Business
later in this meeting.
Community Reports:
Port Ludlow Chamber of Commerce – Dr. Jerry Brady, President –since the Chamber was not able to
hold a meeting yesterday due to weather, Dr. Brady will report at next month’s meeting.
Jefferson County Administrator - John Fischbach reported on five areas: the Critical Areas update to the
Jefferson County Code, the Shoreline Master Program (SMP), the Hearing Examiner’s approval for resort
buildout and Marina expansion, new appointee David Wayne Johnson as new lead planner for Port
Ludlow, and the bid for Paradise Bay road lights
(See Appendix 1 for the full report)
L. Nobles stated how pleased he was to be allowed to participate in the interview process for the job of
lead planner. He mentioned that with regards to the light situation that there are outlets at the base of
the light standards which could possibly allow for Christmas decorations, and inquired if there could be a
possible retro-fit to the poles for banners and flowers. A big thank you to the Public Works, the Chamber
of Commerce, and the PLVC with their suggestions and efforts. Tony Durham asked about the status of
2007 PLVC Minute Book Page 73 of 93

the Examiner’s 2/7/07 Port Ludlow Build-Out decision. Interested parties have not responded. The
deadline for these responses is March 6, 2007.
PLA - Diana Smeland, President indicated that the first model has been started in Olympic Terrace II;
application and bond are into the County for final approval. In the Ludlow Bay Village issue, a motion for
reconsideration has been made. In the log dump area, a land planning process has started (maximum
allowed is 58 single family homes).Project manager Mark Dorsey has accepted a full-time position and
Miriam Villard will take over as project manager. She has worked with PLA for almost 4 years.
Mr. Randy Verrue, present in the audience, responded to questions about PLA’s long range plans for the
Utility Company, the duration of time to complete build out, and leases held in the village center. PLA
intends to keep the residents fully informed of any ownership changes of the Olympic Water and Sewer
Utility He indicated that; later this year more information will be forthcoming on the South Bay build out
plans, model sizes and the proposed density in all sites. At this time he projects it to take 7 years to
complete of entire build out, that the Village Store lease runs through 2013, that there are some lots in
North Bay and Ludlow Bay Village where some construction will take place, and that in the future once
population density merits it, there might be development of more commercial property.
Fire District #3 – Chief Wilkerson thanked all who voted to support the fire and EMT levies.
Treasurer’s Report:
Lani McCarry thanked John Cragoe for assisting in this area.
MSP to accept the Treasurer’s reports. (See Appendix 2 for the monthly and year-to-date financials)
Committee Reports:
Communications – Jack McKay will act as Chair and has members and ideas ready to move forward.
Community Development – T.McCay gave a report of this committee’s February 14 meeting. (See
Appendix 3)
Finance –John Cragoe – no report, but is preparing to give an actuals versus budgeted report at next
month’s meeting.
Friday Market – no report.
Fun Fest – Neil and Lia Robinson will act as co-chairs.
Tentative date set: September 14-15-16 has been cleared with the Marina staff.
Natural Resources/Trails – Larry Scott- reviewed the work of this committee for the past month,
acknowledging his legion of volunteers, and giving thanks to PLA and ORM for assisting in creating a
ditch along the Timberton Loop to accommodate the work of the beavers there, for their help with
trailers of chips, for the help forthcoming from the fire department on the Beaver dam lookout, for the
LMC green belt committee members who assisted with the fallen trees. He is hoping that on October 5
to host a Trails Appreciation Day at the Beach Club for all those who give of their time on any given
Tuesday, Thursday or Saturday when he calls out for volunteers. L.Nobles, on behalf of the PLVC,
complimented Larry Scott and his committee for the excellent work that they have done to make the
Interpretative Trail such a pleasurable and safe walk.
He also submitted a letter from the SBCA thanking the Trails people for their work.
Phone Directory – Dave Armitage stated that yellow page sales are almost complete with gross sales of
$12,000 approx. Other monies will come from selling inserts. Within 2 -3 weeks, they will be ready to go
to press with an estimated date of April 15 for delivery.
2007 PLVC Minute Book Page 74 of 93

Public Safety/Emergency Preparedness – no report
Recycling – no report
Utilities - In Walt Cairn’s absence, Larry Smith of OWS mentioned the tour of the waste treatment
facilities, the pump stations, and the wells taken by members of this committee. L.Nobles was
impressed with the cleanliness, the architecture and the good work done by the crew. Larry Smith also
informed those present that there are portable generators that are used and some small onsite
generators that have come into play with power outages such as we have had with winter. The dollars
right now are being spent on the arsenic compliance issue, but it is hoped that the manganese problem
may be resolved after that.
Correspondence:
B. Browne reported one letter dated Feb 28, 2007 was received from a law firm representing Les Powers
expressing concerns re the February Draft minutes of the February General Meeting of the PLVC. Since
this was so recently received, the Board has had no time to respond.
L. Nobles reported an email from Lani McCarry – a letter of resignation effective on the day of the sale
closure of their Port Ludlow home. L. Nobles noted that an appointment of a replacement must be
made from amongst North Bay residents and asked the council members for suggestions.
S.Graber entered an email received from Loomis to council members McCarry/Govert/Browne that was
published on a County site.
S.Graber submitted another email to Larry Nobles and all council members dated February 16
concerning PLVC taking action.
Old business:
Given the constant threats of litigation and their chilling effect on what the PLVC is trying to do, it was
felt that some action needed to be taken.
MSP that at this time the draft minutes of the PLVC General Meeting beginning with this meeting only
be circulated to Board members with the agenda for the following meeting, and not be posted on the
website until approved at a General Meeting. (All ayes)
New Business
Consideration of the Hearing Examiner's report on the Resort Core was brought up.
MSP to postpone any action relating to that report indefinitely or until a legal opinion is rendered in
response to the threat of litigation against the PLVC.
Comments from the floor:
Some residents stated that minutes are important and need to be published; that they should reflect the
business of the board and note the decisions made. The minutes should reflect where the PLVC stands
on issues.
It was determined that in the December General meeting L. Nobles had received the authority to seek
legal advice and he has decided today to move forward on that topic.
Announcements
March Workshop meeting –Tuesday, March 20, 2007 3:00 PM Bay Club
Next General Meeting - Thursday, April 5, 2007 3:00 PM Bay Club
2007 PLVC Minute Book Page 75 of 93

Guest speakers:
Olympic Property Group – President Jon Rose
Puget Sound Energy – Planning and Operations Team
Adjournment:
The March General meeting was adjourned at 4:40 p.m.
Respectfully,
Bill Browne Mea Graham
PLVC Secretary Recording Secretary
Appendix 1: John Fischbach – Jefferson County Administrator
1. The Critical Areas update to the Jefferson County Code title 18 is currently before the Planning
Commission. The Planning Commission established a committee to work on this issue with
numerous stakeholders. The committee work is now coming to a close and the DCD long range
planning staff and the Planning Commission will begin to discuss the committee work in April
and May, with a public hearing before the Planning Commission during the summer with a BOCC
public hearing and a BOCC legislative decision on this matter anticipated for October of 2007.
The code would change critical area review on permit application for NON-PLA owned properties. PLA
proposals are still subject to the critical areas ordinance per the development agreement.
2. The Shoreline master program (SMP) update is being drafted and will the subject of a public
meeting at the Beach Club on March 13 with planning staff from DCD. The SMP update will
amend JCC title 18 and will impact Port Ludlow properties through permit applications. The PLA
owned properties are not subject to this update in view of the development agreement.
3. The Hearing Examiner issued an approval for the Resort Build-Out and Marian Expansion Project
on February 7, 2007. This decision includes approval of the major resort plan revision, a
shoreline substantial development permit for the marina expansion and upland redevelopment
and a boundary line adjustment.
4. 4. DCD has a new lead planner for Port Ludlow. His name is David Wayne Johnson. David is a
current Associate Planner in the Development Review Division off DCD and has been employed
by Jefferson County for the last s3 years. David completed his Bachelor’s of Arts Degree in the
Humanities from Fort Lewis College in Durango, Colorado. Please contact David Wayne for any
land issues in Port Ludlow. Phone DCD at 379-4450.
5. Bid for Paradise Bay Road lights: $79,265.00 by Olympic Electric Co. of Port Angeles is the only
bid received thus far. County engineers have estimated $91,090.73. BOCC will consider this bid
at the next meeting on March 12. The project is scheduled to be completed this summer.
Appendix 2 Treasurer’s reports
Port Ludlow Village Council
Treasurer's Cash Flow Report
January 1 to
February 28, 2007
BEGINNING CASH BALANCE $ 14,090.63
2007 PLVC Minute Book Page 76 of 93

INFLOWS
Donations - Designated $ -
Donations - Trails 2,000.00
TOTAL Donations - Designated 2,000.00
Product Sales
Phone Directory - Yellow Pages 9,290.00
TOTAL Product Sales 9,290.00
TOTAL INFLOWS $ 11,290.00
OUTFLOWS
Administrative Expenses $ -
Dues & Subscriptions 94.95
Recording Secretary 150.00
TOTAL Administrative Expenses 244.95
Other Expenses
Other Expenses - PLVC General 60.00
TOTAL Other Expenses 60.00
Postage and Delivery
Postage & Delivery - PLVC General 39.00
TOTAL Postage and Delivery 39.00
Printing and Copies
Printing & Copies - Community Develop 46.83
TOTAL Printing and Copies 46.83
Voice Contributions 400.00
TOTAL OUTFLOWS 790.78
TRANSFER TO TRAILS 2,000.00
OVERALL TOTAL CASH FLOW $ 8,499.22
ENDING CASH BALANCE $ 22,589.85
Port Ludlow Village Council
Treasurer's Cash Flow Report
February 1 to
February 28, 2007
BEGINNING CASH BALANCE $ 17,646.35
INFLOWS
Donations - Designated $ -
Donations - Trails 1,000.00
TOTAL Donations - Designated 1,000.00
Product Sales
Phone Directory - Yellow Pages 5,317.50
TOTAL Product Sales 5,317.50
TOTAL INFLOWS $ 6,317.50
2007 PLVC Minute Book Page 77 of 93

OUTFLOWS
Administrative Expenses $ -
Dues & Subscriptions 0.00
Recording Secretary 75.00
TOTAL Administrative Expenses 75.00
Other Expenses
Other Expenses - PLVC General 60.00
TOTAL Other Expenses 60.00
Postage and Delivery
Postage & Delivery - PLVC General 39.00
TOTAL Postage and Delivery 39.00
Voice Contributions 200.00
TOTAL OUTFLOWS 374.00
TRANSFER TO TRAILS 1,000.00
OVERALL TOTAL CASH FLOW $ 4,943.50
ENDING CASH BALANCE $ 22,589.85
Appendix 3 Community Development Committee
DRAFT MINUTES CDC MEETING 2/14/07
A meeting of the Community Development Committee of the Port Ludlow Village Council was held at
the Bay Club on Wednesday, February 14, 2007, at 9:30 A.M. Those present were: Jim Brannaman, Don
Clark, Barclay Hampton, Howard Slack, Mary Stuart, Sue Ryan, Larry Nobles and Tom McCay. Absent
were: Doug Herring, Bruce Schmitz and John VanZonneveld. Diane Smeland, President of Port Ludlow
Associates, attended as a guest and to assist in answering questions.
The purpose of the meeting was to review and comment upon the report of Hearing Examiner Irving
Berteig regarding the Port Ludlow Build-Out and Marina Expansion Project.
The Committee reviewed each page from page 1 through page 43 in line by line detail. There was
considerable discussion and a number of questions. Jim Brannaman questioned the adequacy of
parking, but was subsequently satisfied that proper allowances are being made.
It was pointed out that an omission exists on page 5 item 6 and page 31 subhead (e) in which Heron
Road and Widgeon are not included in the statement. This omission has been brought to the attention
of the Developer and to the Jeffco Department of Community Development.
The discussion lasted for almost 2-1/2 hours as each section was analyzed thoroughly.
After the report had been completely reviewed the Chair asked for a recommendation to be made to
the PLVC Board of either support for or denial of the report. Howard Slack moved that we recommend
support with the proviso that all conditions defined in the document be emphasized and complied with.
Sue Ryan seconded the motion. It was put to a vote and the vote was unanimously in favor, with no
abstentions or dissenting votes. Neither Larry Nobles nor the Chair voted.
It was agreed among the Committee that the CDC will monitor compliance once construction begins.
There being no further business the meeting was adjourned at 11:57 A.M.
2007 PLVC Minute Book Page 78 of 93

Tom McCay, Chair
2007 PLVC Minute Book Page 79 of 93

FEBRUARY, 2007 PLVC WORKSHOP MEETING
Minutes
The meeting was convened at 3 p.m. at the Bay Club (the meeting was relocated from the Beach Club
because of a misunderstanding). Present were Larry Nobles, Don Clark, Tom McCay, Bill Browne, Terry
O’Brien, Adele Govert and Gene Carmody. (Absent: Allen Panasuk, Tony Durham, Frank Siler, Suzanne
Graber, and Lani McCarry).
There were 9 guests in attendance.
Items discussed included:
Utilities Committee: Walt Carins, with support of other committee members gave a status report of the
committee. This was an extension of a committee report given earlier summarizing the committee
activities through 2005. During the past two years the committee members visited two utility districts to
better understand their operations. At this point the committee suggests that if there is a transfer of
owners of water and sewer district that we support the transfer to Jefferson County PUD or a special
purpose district and not the sale to another utility company. The rational for this recommendation was
discussed. Council members asked the committee members to prepare a proposal for the next stage of
their endeavors. The committee members and anyone else have an opportunity for a tour of Port
Ludlow’s water and sewer facilities on Monday, February 26 th . If interested, the tour will form at the
Conference Center at 9 a.m.
Phone Book Committee: Dave Armitage reported that the preparation of the 2007-2009 phone book is
about complete and should go to press late in March for projected availability by April 15. The sales of
yellow pages should generate $12000 in revenue.
Communications Committee: Larry Nobles reported that Jack McKay had accepted the appointment as
chair of the committee. Jack will be submitting a list of recommended committee members at the next
General meeting (March 1).
Community Development Committee: Tom McCay reported that the committee had reviewed the
examiners Port Ludlow Build-Out and Marina Expansion Project with a favorable evaluation. They will be
suggesting that the PLVC go on record as concurring with their recommendation. One board member
asked if it is appropriate for the PLVC to be forwarding this type of recommendations as a majority of
the community may not agree with it. Terry O’Brien said that the LMC is preparing to file a Motion for
Reconsideration. Some board members and some of the guests expressed confusion in regard to the
PLVC mission and whether it included this type of activity.
Policy and Procedures: Larry Nobles asked the board members review the documents (located on the
PLVC web site) and forward any suggestions to him before the General Meeting scheduled for March 1.
Meeting ended 5:20 p.m.
There were no motions made and no votes taken.
Respectfully,
Bill Browne
PLVC Secretary (02/20/07)
2007 PLVC Minute Book Page 80 of 93

FEBRUARY 1, 2007 PLVC GENERAL MEETING
Minutes
The meeting was convened at 3:00 p.m. Present: Bill Browne, Don Clarke, Tony Durham, Adele Govert,
Suzanne Graber, Mea Graham, Lani McCarry, Tom McCay, Larry Nobles, and Frank Siler. Mea Graham,
recording secretary was present. (Absent: Terry O’Brien, Allan Panasuk).
Larry Nobles called the meeting to order at 3:05 and ensured that there was a quorum. Approximately
35 persons were in attendance. He indicated there was a sign up list for those wishing to comment. He
briefly announced the Wyndham Vacation Properties decision not to pursue the log-dump site and gave
a brief background on the Trendwest business which was combined with Cendant Corporation’s hotel
operations to form Wyndham Vacation Properties.
Comment/questions from the floor:
Tom Stone requested that future PLVC agendas be put out three days in advance, and also be posted on
the PLVC website so that attendees might be aware of topics, special speakers, etc.
T. Stone read a statement prepared by Ron Dawson re the opponents to the Wyndham (Trendwest)
application.
Kevin Ryan supported comments made by Dawson. (See Attachment 1)
Karen Best, resident and realtor, stated that change and progress has occurred in Port Ludlow in the 15
years she has been here. While admitting that change is sometimes difficult, she felt the Windham
(Trendwest) proposal would have helped make local businesses more viable, would have employed
residents, and that without Trendwest, potential clients are discouraged when they see a lack of infrastructure.
The small businesses in the area are struggling and Trendwest might have helped them
significantly.
Larry Elton echoed all the above statements stating that he can understand why Wyndham (Trendwest)
withdrew. His fear is that Port Ludlow will become a bedroom community, not a retirement community
where people have to leave town to spend money. He is annoyed by the fact that every proposal has
been blocked by a small group of individuals and would like to see the other Port Ludlow residents join
together cooperatively in support of measures that would advance the growth of Port Ludlow.
Suzanne Graber asked that residents send their suggestions to the PLVC website to enable PLVC to act
on issues that represent Port Ludlow residents.
Don Clark, understanding that Wyndham (Trendwest) had spent a lot of time and money on the
acquisition, asked if they are completely done or if they could be persuaded to re-consider.
L. Nobles stated that based on his discussion with some sources that is possible. He then moved the
remaining discussion and comments to the New Business section of today’s agenda.
Prior meeting minutes:
MSP to accept the minutes of the January 11, 2007 General Meeting. (All ayes)
Speakers:
Jefferson County Public Works engineer, Monty Reiners, gave a Paradise Bay Road update. The county
made allowances for the Wyndham (Trendwest) project with an opening on the left for a road in, and
the crosswalks based on the expectation that there would be many pedestrians from the property. He
left the schematic and the artist’s rendition of the project, including the design of the proposed
decorative light standards yet to be installed. This installation will go to bid in mid-March with estimated
2007 PLVC Minute Book Page 81 of 93

date of completion to be June at a cost of approximately $90,000. He when asked if guard rails might be
installed near the Qwest office; he agreed to look into the matter. Larry Scott asked when there would
be a cleanup of the silt near the Village square. S Darrow asked why there were surveyors near the Bay
Club recently and was told that where the Ludlow Creek goes under the road there may be some guard
rail installed.
Barclay Hampton inquired as to the objectives of the Paradise Bay Road project. Answer given: to widen
the shoulders, to overlay poor and damaged asphalt, that medians were put in in anticipation of the
Wyndham (Trendwest) project moving forward and hence be more pedestrian friendly, and finally the
transit company requested a bus pullout in place.
Community Reports:
John Fischbach, Jefferson County Administrator, reviewed the following items:
1. It will be on the Board of Commissioners’ next agenda to advertise for bids for the lampposts.
February 26 is the date set for opening the bids.
2. Both the work sessions (Feb 8 th ) and the Public Hearing (Feb 22) on the Wyndham (Trendwest) matter
have been cancelled. He stated that although in his capacity with Jefferson County he has been neutral,
he objects strenuously to the attacks by B.Loomis and L.Powers claiming he had violated the Open
Meeting Act. It is his opinion that the County Board of Commissioners has been trying to do outreach to
Port Ludlow residents and that all the correct procedures have been followed. He stated that he has
been forthcoming with any and all information at his disposal. He reminded all present that in order to
submit his article to The Voice in a timely fashion, he had written as if the meeting had taken place, but
said nothing about the results of the meeting. He apologized to all Port Ludlow for saying that a meeting
would be held on Feb 28 when in fact it will not.
3. Board of Commissioners Public Hearing on the Holland Amendment will be held on Feb 12 at 10:45
a.m. in the Jefferson County Courthouse Chambers. Public testimony will be received. The Planning
Committee’s recommended denial was on a split vote.
4. The resort plan decision from the Irv Berteig Hearing in January is expected in mid-February.
S.Graber thanked Mr. Fischbach stating that the majority of Port Ludlow appreciates all his outreach
efforts and his presence at the PLVC meetings.
Barbara Nightingale, Port Ludlow Lead Planner for Jefferson County Department of Community
Development, indicated that her replacement should be on board by the end of February. She still
welcomes any Port Ludlow questions as she transitions into the Long Range Planning side of County
management.
Diana Smeland, PLA President, mentioned what is next in the process of PLA’s projects moving forward.
In Olympic Terrace II they hope to put in 80 homes with ground breaking March 1st, on the first 15 lots
and models ready to open in August. Other areas yet to be developed are”
Ironwood – 60 sites zoned for single and multi-family homes
Timberton/Creekside – possible 103 sites
Falls Terrace – possible 60 sites or zoned commercial
Ludlow Cove II tract D- possible 60 single-family dwelling sites
Bay Hollow (platted in ’92, off Ludlow Bay) – possible 120 sites.
2007 PLVC Minute Book Page 82 of 93

She stressed that PLA is in the home building business and the amenities that exist are subsidized by the
real estate. Hopefully at build out there will enough people to support the businesses in the community.
When asked by Gene Carmody if it were possible for Wyndham (Trendwest) to re-consider, she replied
that their legal costs over the past two and one-half years with all these appeals has left them no option
but to go to a community that would welcome their business and would accommodate them better.
Arlene Obtinario, Fire District #3 - Administrative Chief, gave the following information:
PLF & R Fire Fighter/Paramedic Bill Jerrell provided a very informative FALLS Prevention presentation Jan
31 at the Bay Club to 26 attendees.
In conjunction with Jefferson County Dept of Emergency Management, PLF & R is establishing one of
five (5) fire service AREA COMMANDS. PLF & R has taken possession of HAM radio equipment from DEM
which has been funded by Homeland Security. This will be installed at the Port Ludlow fire station soon.
The Port Ludlow Emergency Communications Forum currently consists of PLF &R, DEM, Red Cross, US
Coast Guard Auxiliary, HAM radio and the PLVC Disaster Preparedness Committee members, Phil
Norwine, Pat Lohrey, Kevin Ryan and John Recht.This group is working cooperatively on an emergency
communications plant that includes the Block Captain system on up to the fire district, 911 dispatch and
the Jefferson County Emergency Operations Center.
A spring CERT class will be held Tuesday and Thursday morning April 3 – 17, with a full day simulated
disaster drill schedule for April 24.
She also cautioned that during the romantic season of Valentines that we use candles carefully.
Treasurer’s Report:
Lani McCarry thanked John Cragoe for his assistance with formalizing the report of financials.
The CD has been renewed for 12 months, the balance from the Funfest – an interest-bearing note will
be placed in a money market fund
The signature cards will be re-done.
At a workshop meeting she wants to establish policies and procedures for the Treasurer’s position. The
Treasurer’s report that was tabled from January meeting was placed in this month’s minutes.
(See Attachment 2)
Committee Reports:
Insurance Task Force - Fran Wikeham – a meeting has been held with Homer Smith to discuss the Safeco
General liability and CNA Directors & Officers Liability policies owned by the PLVC and other related
issues. It is his understanding that the present coverage is adequate, but additional coverage must be
obtained for Friday Market and Funfest activities. He will inform Safeco that written releases will be
obtained from all volunteer workers on trails. D.Clark was assured that this was sufficient to cover
threats of suits. (See Attachment 3)
Community Development – T.McCay – With the Wyndham (Trendwest) issue no longer on the table,
this committee will rest until the Ludlow Bay Village proposal is heard.
Finance – John Cragoe presented actuals versus budgeted income and expenses for the recent quarter
and the fiscal year. He noted that thanks to Elizabeth Van Zonneveld, donations to support the council
provided a large part of last year’s net income. Coming in earlier than anticipated, the yellow page ads in
the phone directory were a good source of income for this year.
2007 PLVC Minute Book Page 83 of 93

(See Attachment 4)
Natural Resources/Trails – Larry Scott- reviewed the work of this committee for the past month. Blown
down debris has been cleaned up. More signs have been added to the Interpretative Trail. Chips have
been added to the alder grove. PLA has agreed to help clean up the area and redesign the entrance to
the interpretive trail and also to help with the beaver dam in Timberton on the Timberton Loop. He
stated that Pope has a long term interest on Timberton Loop. A work party is scheduled for next
Thursday Feb 8. He discussed the process in place for work groups, and is pleased to state that he has
some 60 volunteers and occasional helpers. As Olympic Terrace II develops, there is designated Pope
Property to extend a trail towards Teal Lake. At Tala Point and the end of Ludlow Bay Road there is also
property that would enhance the Round the Bay Trail.
Phone Directory – In Dave Armitage’s absence, Elizabeth van Zonneveld stated that the $10,000 goal in
yellow pages revenue was achieved, that they are on schedule with the directory input. Dave Goudie is
doing a superb job with the graphics and Marilyn and Dick Durand have been invaluable in selling ads.
Final product should be ready late March, early April.
Utilities - In Walt Cairn’s absence, L. Nobles said that the committee has deciding to proceed slowly. A
visit to the sewage disposal plant with Larry Smith will be arranged, and indoor meeting with Diana
Smeland and Larry Smith. A meeting will also be sought with representatives of PSE.
No reports from: Friday Market, Fun Fest, Public Safety/Emergency Preparedness and Recycling.
Correspondence:
One email received from a member concerned with the process employed to replace a board member
who had resigned. It was decided that the process was appropriate.
Old business:
PLVC Communications Committee Mission Statement was presented. (See Attachment 5)
Three aspects to this:
1. Develop a communication system with residents, merchants and businesses, local government and
additional groups such as the developer.
2. Use the communication system on a continuing basis to improve information dissemination, to
identify problems and to develop plans for a PLVC response.
3. To keep the PLVC fully informed of activities and concerns in Port Ludlow – its function to be
supportive and informative.
After some discussion, it was decided that the developer should certainly be part of the mission
statement, that the Mission statement presented should be considered a guideline for the committee
yet to be established and ask that a chair be appointed by the next workshop meeting.
MSP that PLVC reinstate the developer as one of the identified groups as part of the Mission
Statement. (8 ayes, 2 nays)
MSP that the name be changed from Mission Statement to Guidelines for the Communications
Committee. (All ayes)
President Nobles will appoint a Communications Committee Chair by the next workshop meeting and
request that the full committee is presented for ratification at the next General Meeting.
New Business:
2007 PLVC Minute Book Page 84 of 93

T. Stone suggested that the impact of the Wyndham (Trendwest) withdrawal should be looked at by the
PLVC vis a vis - what sales have not occurred, are our taxes going to rise since there is no business base
to support. D. Smeland will forward a document outlining the economic impact of the Wyndham
(Trendwest) facility to the general Port Ludlow area. G. McCarry suggested a serious jolt is need to have
a proper relationship with a developer and that PLVC employ a methodology to provide a good
economic base with the developer in order to permit the developer to have the capital necessary to
improve the amenities. L.Scott inquired that without a transient population, do we lose the Resort
designation. J. Fischbach, when asked, suggested that economic growth in Port Ludlow is currently at a
standstill now that Trendwest has opted out.
A council member suggested a workshop topic focused on forming a citizen’s movement to make
inquiries into a possible class action in regard to the continuing threats of litigation.
Discussion ensued covering topics such as what would the community have to do to appeal to Wyndham
to reconsider the Trendwest issue since the constant appeals and ever-increasing legal costs have made
it not a viable purchase for them.
B.Hampton urged the PLVC to become proactive, not reactive, and encouraged the council to indicate
what it visualizes Port Ludlow to be in the future, and then let the community respond back.
T. Stone was appointed to form an ad hoc working group for a plan on what PLVC could do, and prepare
to send it out for community response. He would then recommend to PLVC what plan of action to take
re Wyndham (Trendwest) withdrawal.
The President was encouraged to appoint an ad hoc working group to recommend what action(s) the
Council should take as a result of the Wyndham (Trendwest) withdrawal.
Announcements:
February Workshop meeting – Tuesday, February 20, 2007, 3:00 p.m. at the Beach Club
Next General Meeting – Thursday, March 1, 2007, 3:00 p.m. at the Beach Club
Adjournment
The January General meeting was adjourned at 5:40 p.m.
Respectfully,
Bill Browne, PLVC Secretary Mea Graham, Recording Secretary
2007 PLVC Minute Book Page 85 of 93

Attachment 1: Ron Dawson’s Trendwest statement
BRIEF COMMENTS FROM RON DAWSON 202 GREENVIEW LANE, PORT LUDLOW
I AM SORRY I AM NOT ABLE TO BE IN YOUR MEETING. I AM IN AN ARTS COUNCIL BOARD MEETING
DOWN THE HALL.
WHEN I HEARD THE NEWS OF TRENDWEST WITHDRAWING THEIR OFFER, I WAS HUGELY DISAPPOINTED.
OUR COMMUNITY SEEMS TO BE LOCKED IN STATIC RETROGRESSION. NOTHING HAPPENS, AND WE FALL
FARTHER BEHIND OTHER DEVELOPMENTS AS AN ATTRACTIVE AND DESIRABLE COMMUNITY IN WHICH
TO LIVE. OUR PROPERTY VALUES ARE NOT OPTIMIZED, AND THE INFRASTRUCTURE, REFERRING TO THE
GOLF CLUBHOUSE, AND THE EXPANSION AND IMPROVEMENT OF OUR RETAIL CENTER, ISN’T IMPROVED
FOR THE BENEFIT OF ALL. IT WOULD HAVE BEEN IMPACTED IF TRENDWEST WERE STILL AT THE TABLE
WITH THE DEVELOPER, AND THIS PROJECT WERE APPROVED. I BEGIN TO WONDER IF I WILL SEE ANY
INFRASTRUCTURE IMPROVEMENTS IN MY LIFETIME.
THE OPPONENTS TO THE TRENDWEST PROJECT ARE SOME OF THE SAME PEOPLE WHO OBJECT TO
ALMOST EVERYTHING PLA WANTS TO DO. THEY SEEM TO WANT THE DEVELOPER TO FAIL. WHAT ARE
THEIR MOTIVES ? WHAT ARE THEIR REASONS TO CONTINUALLY TRY TO CREATE ROADBLOCKS ? IT GETS
TIRING TO THOSE OF US WHO CARE ABOUT GETTING THINGS DONE THAT WOULD BENEFIT OUR
RESIDENTS.
AS A COMMUNITY, WE HAVE TO BRING THIS TO A HALT, AND WORK FOR THE INTERESTS OF THE
MAJORITY OF OUR RESIDENTS.
THANK YOU FOR ALLOWING MY INPUT.
Attachment 2: Treasurer’s Report
2007 PLVC Minute Book Page 86 of 93

Attachment 3: Insurance Task Force Report
PLVC Liability Insurance Review
Larry Nobles and I met with Homer Smith on Wednesday, January 31, 2007 to discuss the Safeco
General Liability and CNA Directors & Officers liability policies owned by the PLVC and related issues.
1. Homer will advise Safeco of the activities of the Trails Committee and the fact that all volunteers
have executed signed release forms before engaging in any trail maintenance efforts. He does
not anticipate any adverse reaction or rate increase by Safeco.
2. The Safeco policy description of ‘defined territory’ is not limited to 120 Spinnaker Place (Bay
Club), but rather coverage is provide PLVC members and volunteers regardless of location.
3. The Liability insurance coverage provided under the CNA policy is basically for legal assistance
should a suit be brought against a PLVC Board Member since the PLVC and its officers do not
own property or exercise any authority over property or the rights of any non-voluntary
members. Homer’s opinion is that the current $1 million coverage limit is adequate, but would
be happy to consider processing an increase, if desired.
4. The PLVC must obtain other additional coverage for the ‘Friday Market’ and ‘Funfest’ activities.
Homer was adamant that Safeco was not providing coverage for these sponsored activities and
that coverage was not contemplated under the Safeco policy. He suggested that the Friday
Market and Funfest Craft activities might be covered through the Farmers Market Association
and that the PLVC should consider contracting out food and beverage dispensation to licensed
and insured vendors.
I called Nancy Cannan’s office after our meeting and learned that her organization, the Community
Association Underwriters of America, provides liability insurance coverage only to Home Owners
Associations and would not be able to insure the activities, officers and members of the PLVC.
2007 PLVC Minute Book Page 87 of 93

Attachment 4: Finance Committee Report
Port Ludlow Village Council - Actual Results
For the Fiscal Year from October 1, 2005 to September 30, 2006
By Committee or Activity
Category
INCOME
Donations:
PLVC
Comm Emergcy Friday Fun Phone PLVC
Combine
d
Develo Prepare Marke
Director Utilitie Othe
p d
t Fest y
s r Total Trails Total
Undesignated 73 - 158 - - - - 231 231
Designated -
3,00
0 3,000
Interest Income 119 119 - 119
Product Sales: - - -
Phone Directory 1,182 1,182 - 1,182
Directory Ads - - -
Web Site Ads - - -
Fund Raising Activities: - - -
Sound Bank Visa 1,632 1,632 - 1,632
Friday Market 3,564 3,564 - 3,564
Fun Festival
4,67
6 4,676 - 4,676
Other Income 34 34 - 34
Total Income 1,858 - 158 3,564
4,67
6 1,182 - -
11,43
8
3,00
0 14,438
EXPENSE
Administration:
Meeting Expenses 366 - 366 - 366
Printing & Copying 723 - 723 723
Postage & Mailing 526 - 526 526
Supplies 123 75 1,533 183 1,914 1,914
Licenses & Permits - - -
Other 120 - 120 120
Advertising &
Promotion - - -
Committee Direct Items 837
1,47
6 726 97 - 3,136
3,03
1 6,168
Community Support 159 - 159 - 159
Professional Services: - - - -
Insurance 2,296 - 2,296 - 2,296
Accounting - - - -
Legal 556 - 556 - 556
Miscellaneous 210 - 210 - 210
Taxes - - - -
Total Expense 5,079 912 1,533 -
1,47
6 726 97 183
10,00
7
3,03
1 13,039
Net Income (Expense)
(3,221
) (912) (1,375) 3,564
3,20
0 456 (97) (183) 1,431 (31) 1,399
Port Ludlow Village Council - Actual Results
2007 PLVC Minute Book Page 88 of 93

Special Period from 1 October to 31 December 2006
By Committee or Activity
Category
INCOME
Donations:
PLV
C
Com
m
Devel
op
Emerg
cy
Prepar
ed
Frida
y
Mark
et
Fu
n
Fe
st
Phone
Direct
ory
Utiliti
es
Oth
er
PLV
C
Tot
al
Trai
ls
Combi
ned
Total
Undesignated
1,3
50
1,3
50 1,350
Designated - -
Interest Income 53 53 53
Product Sales: - -
Phone Directory
1,1
44
1,1
44 1,144
Directory Ads - -
Web Site Ads - -
Fund Raising
Activities: - -
Sound Bank Visa - -
Friday Market - -
Fun Festival - -
Other Income 219 219 219
2,7
67 - - - - - - -
2,7
67 - 2,767
Total Income
EXPENSE
Administration:
Meeting Expenses 271 271 271
Printing &
Copying 26 26 26
Postage & Mailing 141 141 141
Supplies &
Storage - -
Licenses &
Permits - -
Other (Rec Sec'y) 101 101 101
Advertising &
Promotion - -
Committee Direct
Items 579 90 669 669
Voice
Contributions 400 400 400
Professional
Services: - -
Insurance - -
Accounting - -
Legal - -
2007 PLVC Minute Book Page 89 of 93

Miscellaneous 120 120 120
Taxes - -
Total Expense
1,0
59 579 - - 90 - - -
1,7
29 - 1,729
Net Income
(Expense)
1,7
07 (579) - -
(9
0) - - -
1,0
38 - 1,038
2007 PLVC Minute Book Page 90 of 93

Attachment 5: Communications Committee Guidelines
PLVC Communications Committee
Mission Guidelines
The role of the Communications Committee of the PLVC is :-
1. To develop, and refine as needed, two-way communications methods/systems between the PLVC and
residents, community groups, developer, merchant/commercial groups, local government and other
cohesive groups within or affecting the Port Ludlow community.
2. To employ those communications systems with each group on a continuing basis so as to provide an
open exchange of views and information based on mutual respect and trust. Where and when
appropriate use the same communications systems with each group to identify perceived opportunities
to better serve the Port Ludlow community or to articulate problems/concerns within the group, where
action by the PLVC has the potential to implement or encourage positive change or to resolve or
mitigate a problem or concern. A priority shall be to identify steps or actions that enhance relations
between North and South Bay groups.
3. Keep the PLVC fully informed on the current status of these efforts, and particularly, of emerging new
issues where timely PLVC action might be constructive.
AFD
2 Feb 2007
2007 PLVC Minute Book Page 91 of 93

JANUARY 16, 2007 WORKSHOP MEETING
Minutes
The meeting was convened at 3 p.m. at the bay Club. Present were Larry Nobles, Tony Durham, Don
Clark, Tom McCay, Frank Siler, Bill Browne, Terry O’Brien, Adele Govert, Suzanne Graber, Gene Carmody
and Lani McCarry. (Absent: Allen Panasuk).
Items discussed included:
Selection of Funfest Chair: Dick and Marily Durand, 2006 Funfest Co-Chairs, declined an invitation to
continue in that position for the 2007 event. They have indicated that they will support a new
appointment to the position and feel that they have a number of suggestions to make the Funfest even
better, both in quality and cost. Thus, the board is seeking a volunteer to assume leadership in preparing
for and delivering this year’s version of Funfest. The Board and residents are asked to forward candidate
names to Larry Nobles as soon as possible.
PLVC Forums: To date the forums have been held both as part of the regular monthly board meeting
and independently as an evening meeting. A suggestion was made to attempt to move all forums to the
evening for two reasons; 1) to accommodate added members who have day-time jobs, and 2) to provide
added time to conduct the business activities relegated to the regular monthly meeting. A topic
considered for a future forum is to invite Randy Verrue to speak on the topic of PLA’s business interests
in Port Ludlow, and provide future plans for the golf course, marina, hotel and other commercial
interests.
PLVC Policy and Procedures: All board members should review the PLVC Policies and Procedures that
have been placed on the PLVC web site. There are a number of obsolete items in the current draft.
Ex officio board members: Discussion arose concerning the possible appointment of ex officio board
members representing the developer and Chamber of Commerce/Commerce as non-voting members.
There is an interest in having their formal liaison with the Council.
Planning Process: Tony Durham was invited to continue the Board’s discussion of the proposed planning
process and make recommendations for follow-up. Tony recommended the following steps to getting
underway:
1. Reestablish and reinvigorate the Communication Committee.
2. Name the chair and members – the chair will be consulted in regard to proposed membership
3. The committee’s charge will be to propose the mechanics of developing a program for two way
communications between the PLVC and local interest groups including the residents, the developer,
Chamber/Commerce groups, and local government.
4. Identify issues that concern one or more of the interest groups with regard to the wellbeing of Port
Ludlow. Suggest mechanisms for insuring that the PLVC has a consensus of the parties and avoids
responding to the loudest voice(s).
A goal for the communications program is to bring people together, build respect for differing opinions,
and develop programs that benefit the entire community. For instance, the development of a satellite
health care office in Port Ludlow was cited as a desirable community benefit. How might we
demonstrate our need and develop interest in such an installation?
It was suggested that the Board invite the LMC and SBCA officers to a social gathering for the simple
purpose of gaining a broader understanding of the Port Ludlow community.
2007 PLVC Minute Book Page 92 of 93

The Board completed the meeting with two assignments;
1. All board members were asked to submit names of possible candidates for chairing the
Communications Committee or potential members of the committee
2. All board members were asked to work on a mission statement for the Communications’ Committee.
Drafts should be circulated before the February Regular Meeting (2/3/07). Board members should
submit and/or circulate these documents as quickly as possible to provide adequate time to create a
reasonable mission statement.
Meeting ended 5:15 p.m.
There were no motions made and no votes taken.
Respectfully,
Bill Browne
PLVC Secretary (01/017/07)
2007 PLVC Minute Book Page 93 of 93