Paris Nord Villepinte du 04 au 07 octobre 2012 - Espace Exposant ...

More documents

Recommendations

Info

General regulations for trade fairs and exhibitions in France 12.03 If a loss arises from a conflict between an organiser and an exhibitor and this affects an exhibitor, the exhibitor shall make a written request to the organiser. The organiser shall reply to the request of the exhibitor as soon as possible provided that the request is legitimate and grounded; it is bound only by an obligation of means. 12.04 If the exhibitor’s loss affects the organiser, the organiser shall make a formal demand for them to cease and desist. Any failure to observe this provision will be the subject of a written report by the organiser, which may also give him the right to deny the exhibitor participation in future events. 12.05The organiser shall be required to provide general information about the overall running of its commercial event. 12.06The organiser shall not intervene in disputes which may occur between an exhibitor and a customer and declines all liability for disputes which may occur between exhibitors and visitors. CHAPTER 13: VARIOUS PROVISIONS 13.01The organiser may cancel or postpone the event if he notes a manifestly insufficient number of registered exhibitors. The registered exhibitor is then refunded the amount of his deposit or his participation fee. Until the date limit for registrations, the exhibitor assumes responsibility for all risks related to the event's possibly not taking place and in particular the exclusive responsibility for expenses which he may have incurred in preparation for the event. 13.02The organiser can also cancel or postpone the event due to Force Majeure or any cause beyond his control. The following constitute force majeure circumstances, providing grounds at any time for the cancellation or postponement of the event: any new circumstances pertaining to health, the climate, the economy, politics or society on a local, national or international level which cannot be reasonably foreseen at the time of advertising the event to exhibitors, and which are beyond the control of the organiser, which make impossible the performance of the event or which imply risk of disturbance or disorder liable to seriously affect the organisation and smooth running of the event or the safety of individuals or property. Any postponement of the event and/or the final status of sums paid are specified in the particular regulations of each organiser. 13.03Any infringement of the provisions of these regulations, the additional special regulations or the specifications of the "exhibitor's guide" or the "handbook" on the part of the exhibitor, may incur the closure of the stand, if necessary with the assistance of the police force and without prejudice to any other proceedings. 13.04In such a situation, the amount paid to participate in the exhibitor shall be kept by the organiser, without prejudice to payment of the balance of the price, any sums remaining due, and/or any other costs engaged to close the stand. The organiser reserves the right to take legal action against the offending exhibitor for reparation of the loss suffered. 13.05However valid they may be, any complaints on the part of an exhibitor with respect to another exhibitor or to the organiser will be discussed outside the confines of the event and must in no way disturb the peace or the image of the event. 13.06The exhibitor undertakes not to take matters to court without having first sought an out-of-court settlement with the organiser. 13.07In the event of dispute, in principle, the courts in the locality in which the commercial event takes place have sole jurisdiction. Exceptionally, if a commercial event is organised in a foreign country by a company with its registered head office in France, the competent court shall be that of the registered head office of the organiser. 13.08Any difficulties in interpretation of these General Regulations in their English, German, Spanish, Chinese or Italian version will be referred to the intended meaning of the French version. SILMO 2012 – 4 October to 7 October – Paris Nord Villepinte
General conditions of sale 1. 1•ACCEPTANCE OF THE GENERAL TERMS AND CONDITIONS OF RENTAL OF SURFACE AND STAND OUTFITTING These general conditions are applicable to all exhibitors (hereinafter referred to as the “Exhibitor(s)”) requesting admission to the SILMO, organised by the company COMEXPOSIUM SAS (with capital of €60,000,000, Immeuble le Wilson, 70 avenue du Général de Gaulle, 92058 Paris La Défense, France; Nanterre RCS business reg. no. 316 780 519 RCS) hereinafter referred to as the “Organiser”). Consequently, any admission to the Exhibition implies the full and complete acceptance by the Exhibitor of these general terms and conditions of sale. Any alteration or reservation made in any manner whatsoever to these terms and conditions by the Exhibitor shall be deemed to be null and void. 2. ADMISSION Applications are subject to prior examination. In particular, the applicant’s solvency shall be checked, as shall the compatibility of their business with the Exhibition list and the neutrality of the message they may communicate at the Exhibition; any form of proselytism or militantism which may impede the smooth running of the Exhibition is prohibited. In the event of refusal, the applicant or their company shall be notified of this decision by the Organiser. Applications from candidates owing sums of money to the Organiser or a company in the COMEXPOSIUM Group and/or in litigation with the Organiser or a company in the COMEXPOSIUM Group may not be taken into account. Admission shall be confirmed either by the Organiser's official notification or via an invoice stating the stand's location, number and surface area. Unless the Organiser refuses the application, the signature on the application or online validation constitutes a firm and irrevocable commitment. The rejection of an application shall not constitute grounds for compensation. The Organiser reserves the right not to examine applications sent after the registration deadline (date as postmark). After this date, the Organiser does not guarantee the availability of the stand offer. 3. FIRST INSTALMENT Payment of the first instalment, the amount of which is specified in the pricing terms and conditions, shall be sent by the Exhibitor to the Organiser when the application is sent. An invoice corresponding to this first instalment shall be sent to the Exhibitor on receipt of this payment. This sum shall be refunded if the applicant is not admitted to the exhibition. However, this sum shall be forfeit to the Organiser in full as lump sum compensation if the applicant withdraws their application or cancels their participation. Part of this sum shall be forfeit to the Organiser as lump sum compensation if the applicant cancels part of their participation (in this case, an amount corresponding to the part of the payment relating to the cancelled part shall be forfeit to the Organiser as lump sum compensation). 4. TERMS OF PAYMENT The booking fees shall be paid in accordance with the payment terms and deadlines as set out below: • first instalment (deposit): when the application is sent by cheque or bank transfer. • second instalment: No later than fifteen days after the date of issuance of the invoice for the balance due, payable by cheque or bank transfer; no discounts shall be granted for early or cash payments. All registrations made less than thirty (30) days before the Trade Fair must be accompanied by payment in full of the booking fees and/or cost of fitted stand order. All orders for stand fit-out made after enrolment of the exhibitor are payable in full with the order. 5. PAYMENT - FAILURE OR DELAY Failure to pay any sums by the deadline stipulated on the invoices, whether this matches the date on the application form or not, shall result in the application of penalties at a rate equal to three times the legal interest rate beginning on the day after the invoiced sums become due. Stands shall not be made available to Exhibitors until the balance has been paid. Following allocation of the stand, the balance of payment shall be made no later than the deadline given on the invoice. 6. V.A.T Foreign Exhibitors may claim a VAT refund under the following conditions: • EU Member States Send a refund request to Direction Générale des Impôts, Centre des non-résidents, 9 rue d'Uzès - 75084 PARIS Cedex 02 (France). Provide original copies of invoices received, certifying on the applications that that they do not conduct taxable business in France. • Non-EU Member Countries They must appoint a tax representative in France to carry out these formalities. 7. WITHDRAWAL Any cancellation by the Exhibitor shall be notified to the Organiser in writing. If the Exhibitor cancels all or part of their participation in the Exhibition and/ or their fitted stand order, for any reason, prior to 01/02/11, they shall owe the Organiser compensation equal to the amount of the 1st. If the Exhibitor cancels all or part of the booking at the Trade Fair and/or stand order for any reason whatsoever after the 01/02/11, the amounts paid and/or due - in whole or in part - for stand hire and/or stand orders and/or invoice for the balance due shall remain with the Organiser, even if the stand is subsequently allocated to another Exhibitor. Moreover, if an Exhibitor fails for whatever reason to occupy the assigned stand twenty-four (24) hours before the Trade Fair opens, the Organiser may deem that the Exhibitor has cancelled the booking at the Trade Fair and the aforementioned conditions will apply. 8. INSURANCE The Organiser shall take out an insurance policy with an insurance company of known sound financial standing on behalf of Exhibitors. The main terms and conditions (insurance cover, reimbursement ceiling, cover exclusions, etc.) are reproduced in the Exhibitor Guide, a copy of which will be sent to the Exhibitor at a later date. a) Automatic insurance The Organiser shall take out insurance policies on behalf of the Exhibitors to provide automatic cover against damage to property. The coverage amounts shall be specified in the SILMO 2012 – 4 October to 7 October – Paris Nord Villepinte
Page 1: SILMO Paris Nord Villepinte du 04 a
Page 4: Contacts Suppliers Hostesses MAHOLA
Page 7 and 8: Set-up - Exhibition - Dismantling S
Page 9 and 10: Set-up - Exhibition - Dismantling N
Page 11: Set-up - Exhibition - Dismantling T
Page 14 and 15: Custom-built stands » A stand suit
Page 16: You reserved a pre-equiped stand St
Page 19 and 20: Services (suite) Additional insuran
Page 21 and 22: Services (suite) � GOODS EXIT : A
Page 23 and 24: Services (suite) � Description of
Page 25: Services (suite) Meeting rooms You
Page 28: COMEXPOSIUM 70 avenue du Général
Page 31 and 32: General regulations for trade fairs
Page 33: General regulations for trade fairs
Page 37 and 38: General conditions of sale (Cont'd)
Page 39 and 40: Insurance regulations The organiser
Page 41 and 42: DECORATION REGULATIONS IMPORTANT In
Page 43 and 44: Gobos shall be confined to your sta
Page 45 and 46: Rules for panic and fire risk preve
Page 47 and 48: Disabled access within exhibitions
Page 49 and 50: Health, Safety & Security regulatio

Paris Nord Villepinte du 04 au 07 octobre 2012 - Espace Exposant ...

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?