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===============================================================================<br />

Community Support Services (CSS) served<br />

Guelph Wellington<br />

Seniors Association<br />

Be active Get involved<br />

Make friends<br />

<strong>Annual</strong> <strong>Report</strong><br />

April 1, <strong>2018</strong> to March<br />

31, 20<strong>19</strong><br />

In-home exercise ……………………………….…..…. 123<br />

Feeling Better, Eat Well ……………………….……. 115<br />

Outreach Program …………………………………….. 81<br />

Seniors Offering Support/Education/CSS…….. 235<br />

CSS has served ten years of successful programming.<br />

GWSA Membership Count as of March 31, 20<strong>19</strong> was<br />

2,732.<br />

Our dedicated volunteers delivered 1,464 hours of<br />

community service.<br />

GWSA is proud of our forty-three Activity Groups which<br />

cover creative, thought-provoking and physical<br />

activities.<br />

The Many Faces of<br />

Experience<br />

CSS initiatives like the Diabetes Support Group, food<br />

tastings and cooking demonstrations helped<br />

participants connect.<br />

“SOS afforded me the time to form meaningful<br />

connections with the volunteers.”<br />

The GWSA Vision<br />

The GWSA is committed to a future that is inclusive, progressive,<br />

innovative and accountable in providing opportunities to the older<br />

adult community.<br />

The GWSA Mission<br />

To enable older adults to be active, involved, make friends, and age<br />

with dignity.<br />

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Board Overview<br />

The Many Faces of Experience<br />

On behalf of the Guelph Wellington Seniors Association, we are pleased to present the<br />

20<strong>19</strong> <strong>Annual</strong> <strong>Report</strong>. The theme for this year’s report is The Many Faces of Experience.<br />

The GWSA is not just a collection of retired older persons playing cards, throwing darts,<br />

playing pickleball, line dancing, and shooting a few photos. It is a dynamic collection of older<br />

persons demonstrating how to live our best lives.<br />

The GWSA is a volunteer-driven organization supported by staff from the City of Guelph and<br />

our own Community Support Services. Our 2700+ members bring diverse life and work<br />

experiences to our organization. We are fortunate to have members’ expertise to draw from as<br />

we pursue our mission to enable older adults to be active; to be involved; to make friends; and to<br />

age with dignity.<br />

GWSA members are active. They skate, ski, canoe, cycle, dance and walk. They paint, quilt,<br />

sing, write and travel. They read, mentor and learn.<br />

GWSA members are involved. GWSA members draw from their past experiences to help others.<br />

242 members volunteered 25,760.25 hours in diverse tasks, including making crafts to sell in our<br />

gift shop, The Treasure Chest; providing computer mentoring to community seniors; delivering<br />

hot meals; leading exercise programs; making in-home visits to teach exercise; working the cash<br />

desk at The Evergreen Restaurant; driving housebound seniors to Outreach day for friendship<br />

and entertainment; and serving on committees to run your organization.<br />

When the popular Community Support Services program was threatened by Board Executives<br />

who have since resigned, GWSA members showed their considerable advocacy skills in support<br />

of their more vulnerable peers. Members rallied other members, the broader community and the<br />

media until their message could no longer be ignored. They wrote heartfelt messages speaking of<br />

the importance of the programs under threat. They held leaders to account for their decision,<br />

refuting their claims that GWSA membership lacked the skills, expertise and resources to<br />

manage a handful of employees for the popular programs. GWSA members spoke clearly. They<br />

wanted the CSS programs to continue - under new leadership if necessary.<br />

On behalf of GWSA members, we would like to express our gratitude for the support we receive<br />

from the donors listed on the back cover of this report. Two organizations have been particularly<br />

generous and constant during this tumultuous time.<br />

The City of Guelph has been a partner since the GWSA’s inception. Today’s GWSA continues<br />

to enjoy the benefits of this partnership through a generous agreement giving us access to the<br />

Evergreen Seniors Community Centre and other City facilities for our activities and services.<br />

City employees clean and maintain the facilities for our safety and enjoyment. City staff provide<br />

assistance co-ordinating our activities and our volunteer efforts. They serve on standing<br />

committees helping our organization run smoothly. They prepare delicious and nutritious meals<br />

in The Evergreen Restaurant.


The United Way first provided funding to the GWSA in 2011. Since that time, their ongoing<br />

generosity has led to today’s Community Support Services, a collection of programs designed to<br />

serve Guelph’s most vulnerable Seniors in the areas of nutrition, education, exercise and<br />

socialization. We are grateful for the United Way’s continued support of GWSA efforts to serve<br />

CSS clients and thank you for the trust you place in us.<br />

The GWSA Board of Directors remains committed to GWSA’s vision for a future that is<br />

inclusive, progressive, innovative and accountable in providing opportunities to the older adult<br />

community. We look forward to reporting on recent accomplishments and plans for the road<br />

ahead. Thank you for your continued involvement in and support of the Guelph Wellington<br />

Seniors Association.<br />

GWSA Board of Directors<br />

(after May 13, 20<strong>19</strong>, Special Election)<br />

Pictured L to R: Ken Fugler, Kerry Detlor, Judith Carson,<br />

Mike Woof, Ann Grant, Ross Knechtel,<br />

Jean McClelland, Roger Stevens, Athar Khan<br />

Absent were Becky Fiedler and Adam Rutherford.<br />

Cover photos by Jean McClelland and Board photo by Pat Gage.<br />

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<strong>2018</strong>-20<strong>19</strong> HIGHLIGHTS …………………………………..……………………………………………. 3<br />

BOARD OVERVIEW ………………………………………………………………………………………….. 4<br />

TABLE OF CONTENTS ………………………………………………………………………………………. 6<br />

GWSA BOARD OF DIRECTORS ……………………………………………………………………….. 7<br />

CITY OF GUELPH STAFF ………………………………………………………………………………….. 9<br />

SPECIAL CIRCUMSTANCES: WHAT HAPPENED IN MARCH/APRIL 20<strong>19</strong> …….... 10<br />

MANY FACES OF EXPERIENCE ………………………………………………………………………... 11<br />

ORGANIZATION CHART AND STANDING COMMITTEE REPORTS ………………….. 12<br />

SECTION OVERVIEW ……………………………………………………………………………………. 13<br />

EXECUTIVE COMMITTEE REPORT ……………………………………………………………………. 13<br />

FINANCE COMMITTEE REPORT ………………………………………………………………………. 14<br />

GWSA BUDGET 20<strong>19</strong>-2020 ($) ………………………………………………………………… 15<br />

GWSA INCOME AND EXPENSES <strong>2018</strong>-20<strong>19</strong> …………………………………………………. 16<br />

GWSA INCOME AND EXPENSES <strong>2018</strong>-20<strong>19</strong> …………………………………………………. 17<br />

HUMAN RESOURCES COMMITTEE REPORT ………………………………………………………. 18<br />

GOVERNANCE COMMITTEE REPORT ……………………………………………………………….. <strong>19</strong><br />

PROGRAM COMMITTEE REPORT …………………………………………………………………….. 20<br />

COMMUNITY SUPPORT SERVICES REPORT …………………………….……………………….. 21<br />

TRAVEL COMMITTEE REPORT ……………………………………………………………………….. 23<br />

MEMBERSHIP & MARKETING COMMITTEE REPORT ……………………………………………. 24<br />

SUCCESSION PLANNING & NOMINATING COMMITTEE REPORT ………………………….. 25<br />

VARIETY SHOW <strong>2018</strong> REPORT …………………………………………………………………….. 26<br />

THE SENTINEL REPORT ……………………………………………………………………………….. 27<br />

DANCE COMMITTEE REPORT ……………………………………………….……………………….. 28<br />

SPECIAL EVENTS REPORT …………………………………………….……………………………… 28<br />

FOOD SERVICES ADVISORY COMMITTEE REPORT ……………….…………………………… 28<br />

VOLUNTEER ADVISORY COMMITTEE REPORT …………………….……………………………. 29<br />

THE GWSA WEB TEAM REPORT ……………………………….…………………………………. 30<br />

CITY OF GUELPH SENIOR SERVICES REPORT ……………….…………….………………….. 31<br />

GWSA’S PATH FORWARD ……………………………………………………….……………………….. 32<br />

PHOTOS OF OUR MEMBERS …………………………………………………………………………….. 33<br />

DONORS AND SUPPORTERS ……………………………………………….…………………………... 35<br />

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GWSA Board of Directors<br />

Judith Carson joined the GWSA in September 2010 and trained as a “gentle exercise leader”<br />

with CSS and has led a group since January 2011. She served as a Board director from 2011-<br />

2017 and as President from 2013-16, finishing her final year as Past President. From 2016-18,<br />

she was Chair of the Membership and Marketing Committee. Also, she represented the GWSA<br />

on the Geriatric Services Network Committee for Waterloo-Wellington and is a member of Age<br />

Friendly Guelph. She is serving on the Board in the position of Past-President. Her email address<br />

is judith.carson@gwsa-guelph.ca.<br />

Kerry Detlor has been co-chairing the Program Committee for the last three years. She has also<br />

served on the Travel and Governance Committees. Kerry was elected to the Board in June 2014.<br />

Her email address is kerry.detlor@gwsa-guelph.ca.<br />

Becky Fiedler is active with the Monday afternoon quilters and provides Computer Mentoring<br />

for members who use Apple products. She is a sometimes-techie who has provided assistance<br />

with the GWSA website, implemented the email distribution list, and set up the online calendar.<br />

Her efforts on the Board will focus on good governance and strategic planning. Becky was<br />

elected to the Board in May 20<strong>19</strong>. Her email address is becky.fiedler@gwsa-guelph.ca.<br />

Ann Grant is currently teaching the Feeling Better, Move Well exercise program at the new<br />

Dublin Street church location. She is a member of the Save CSS committee and a newly elected<br />

member of the GWSA Board of Directors. Ann brings experience chairing meetings and<br />

committees, planning special events, fundraising and budgets. She looks forward to working<br />

with all partners of the Evergreen Centre. Her email address is ann.grant@gwsa-guelph.ca.<br />

Athar Noman Khan has 40 years of experience in managing commercial and manufacturing<br />

operations in the pharmaceutical industry. He moved to Guelph in 2014 from Mississauga. Athar<br />

fell in love with the city and decided to give time to the community after retiring in 2017. In July<br />

2017, he joined GWSA and became a member of the Volunteers Advisory Committee. In July<br />

<strong>2018</strong>, he took on the role of Co-Chair of the Program Committee. His aspirations for GWSA in<br />

the coming years are to expand the organization and bring more of the seniors living in the<br />

fringes to enjoy and be happy in retirement. Athar was elected to serve on the GWSA Board for<br />

a three-year term in June <strong>2018</strong>. His email address is athar.khan@gwsa-guelph.ca.<br />

Ross Knechtel is active with the Computer Club as President, Computer Mentoring, the Into<br />

Focus Photography Club, the Silvertones Choir, the Membership & Marketing Committee, the<br />

Program Committee, as well as the GWSA Variety Show. He is the current Webmaster for the<br />

GWSA website. Ross is looking forward to a supportive role with the Board, providing technical<br />

support for the Board itself, the programs, committees and events that the Board delivers, as well<br />

as providing mental health support. Ross was elected to the GWSA Board of Directors in 2017<br />

and he resigned in March of 20<strong>19</strong> in order to go public about the controversial “secret meeting”<br />

regarding the future of GWSA Community Support Services. He was re-elected at the Special<br />

Members Meeting held on May 13, 20<strong>19</strong>, to serve the balance of his three-year term. His email<br />

address is ross.knechtel@gwsa-guelph.ca.<br />

Jean McClelland learned many fun and life skills as a young Girl Guide. As a Guider, she<br />

helped children and young teens make choices and learn similar skills. Working for the<br />

university and the provincial government, she continued developing the ability to plan and<br />

7


organize and to share communication skills on the computer in writing and in person by<br />

participating on conference committees and as the branch senior word processor.<br />

Jean resigned this year after over fifteen years on the Guelph Barrier Free Committee at City<br />

Hall, about ten as chair. Barrier Free informs our community about issues that people with<br />

disabilities face. One of her major goals is to document life in several ways. Photography and<br />

scrapbooking are two, followed by Personal Poetry. She writes stories in poem form to capture<br />

people’s celebrations, events and special occasions. Jean has acted and her poetry has been<br />

included. Jean was an active member of Action Nutrition in the first few years as a GWSA<br />

member. She is in her second term on the Board, a member of Membership & Marketing, Board<br />

rep for the Travel Committee and The Sentinel, and has been President of the INTO FOCUS<br />

Photography Club since 2006. She believes that teamwork makes the “Dream” work. Her email<br />

address is jean.mcclelland@gwsa-guelph.ca.<br />

Adam Rutherford is the City of Guelph's Program Manager of Programming and Community<br />

Development. For more than 20 years, Adam has been working with, advocating for, and<br />

developing programs in partnership with community members of all ages. Adam’s work has<br />

focused on engagement, innovative program development, and the needs of marginalized and<br />

underserved populations. Middle-aged skateboarder, lover of film and music, big thinker that<br />

prefers intimate environments, and always on the run. If his door’s open, come say hi! Adam’s<br />

email address is adam.rutherford@guelph.ca.<br />

Roger Stevens is a volunteer for the CSS Outreach program, along with his wife Kathy, at<br />

Riverside Glen. He is also a member of the Canoe Club and 100 Men Guelph. Roger was elected<br />

to the Board in May 20<strong>19</strong>. His email address is roger.stevens@gwsa-guelph.ca.<br />

Mike Woof came to Guelph in <strong>19</strong>75 with a 33-year background in engineering which included<br />

Product Design and Project Management along with Product training and Marketing. He has<br />

been a member of the GWSA for 13 years but was only able to get more involved a few years<br />

ago after retirement, working on the annual Variety Show. You have probably seen him working<br />

on our new sound system console which he designed and built. Mike was elected to the Board in<br />

May 20<strong>19</strong>. His email address is mike.woof@gwsa-guelph.ca.<br />

Tonie Sacchetti is the current Recreation Program Co-ordinator for Seniors Services with the<br />

City of Guelph. She has worked in various roles within the Corporation of the City of Guelph<br />

over the past seven years, but recently, all of her attention has been put into developing new and<br />

exciting recreational programs for the senior community. Most recently, Tonie was appointed cosecretary<br />

for the GWSA and looks forward to working alongside all GWSA members to support<br />

their initiatives and goals. Her email address is tonie.sacchetti@guelph.ca.<br />

Samantha Ferrier is the current Volunteer Co-ordinator - Recreational Services for the City of<br />

Guelph. She is the lead for the screening and interviewing of all new volunteers that work at the<br />

Evergreen Seniors Community Centre. She is a liaison for the GWSA volunteers who are<br />

interviewed by the Community Support Services of the GWSA. Samantha is a co-secretary for<br />

the GWSA Board and looks forward to building relationships with the <strong>New</strong> Board and the<br />

membership. Her mail address is samantha.ferrier@guelph.ca.<br />

8


City of Guelph Staff<br />

The GWSA appreciates the support and diligence of City Staff who work directly with us.<br />

Heather Flaherty<br />

Lynne Briggs<br />

Adam Rutherford<br />

Samantha Ferrier (replacing Becky<br />

MacDonald)<br />

Jocelynn Desroches<br />

Tonie Sacchetti (replacing Jocelyn<br />

Pedersen)<br />

Tracy Benson<br />

Kim Barton<br />

General Manager of Recreation Services<br />

Manager of Recreation Services<br />

Manager of Senior Services: Board Member,<br />

Executive, Advocacy, Governance, Finance,<br />

Community Support Services Advisory Committees<br />

Co-ordinator of Volunteer Services: Volunteer<br />

Advisory Committee, Variety Show Committee, Travel<br />

Committee; Co-secretary GWSA Board of Directors<br />

Chef: Food Services Advisory Committee<br />

Seniors Program & Partnership Development Coordinator:<br />

Program Committee; Co-secretary GWSA<br />

Board of Directors<br />

Customer Service Clerk: Membership & Marketing<br />

Committee<br />

Facility Cleaner - assisting with room set-ups, cleaning<br />

and maintaining of GWSA physical assets<br />

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Special Circumstances: What Happened in March/April 20<strong>19</strong>?<br />

The GWSA Board of Directors from the <strong>2018</strong> <strong>Annual</strong> General Meeting through April 24, 20<strong>19</strong><br />

included:<br />

Dorothe Fair President Resigned April 26, 20<strong>19</strong><br />

Ken Chupa Vice-President Resigned April 26, 20<strong>19</strong><br />

Nick Harris Treasurer Resigned April 26, 20<strong>19</strong><br />

Jennifer Blackie Secretary Resigned April 26, 20<strong>19</strong><br />

Ross Coulter Resigned April 26, 20<strong>19</strong><br />

Kerry Detlor<br />

Athar Khan<br />

Jean McClelland<br />

Adam Rutherford<br />

Margaret Waldron Resigned April 26, 20<strong>19</strong><br />

On March 25, then-President Dorothe Fair called an emergency meeting of the GWSA Board of<br />

Directors. This meeting was held ‘in camera’ which is Latin for ‘in secret’. At this hastily<br />

arranged meeting, the p<strong>rev</strong>ious Executive Committee recommended to the rest of the Board that<br />

the GWSA cease management of GWSA’s Community Support Services (CSS) programs. Ross<br />

Knechtel resigned from the Board in protest of how the matter was handled.<br />

Representatives from the p<strong>rev</strong>ious Executive Committee met with the United Way and asked<br />

them to find a new home for the CSS programs. These popular programs serve approximately<br />

550 of Guelph’s most vulnerable Seniors. They are funded by the United Way and two years of<br />

funding remain. The Executives said they would not accept the last two years of funding. Their<br />

publicly stated rationale was that they did not have the skills or experience to manage CSS<br />

employees.<br />

A collection of GWSA members and CSS volunteers were upset by the Board’s decision and by<br />

their process. They argued that a fundamental shift in an organization’s priorities should not have<br />

been done without membership input. They criticized the Board for not making a transition plan<br />

that would keep the programs intact. They were concerned this program cut might jeopardize the<br />

GWSA’s status as a registered charity. Some GWSA members formed a group that called<br />

themselves Save CSS and began a campaign asking the Board to <strong>rev</strong>erse their decision.<br />

Guelph Today, Guelph Mercury Tribune and CKCO TV all covered the story. Board members<br />

received dozens of emails about cutting the programs. Hundreds of GWSA members sent<br />

handwritten notes to the Board sharing personal messages of support for the CSS programs.<br />

Other members signed petitions.<br />

Then-President Dorothe Fair postponed the April 17 Board of Directors meeting by one week.<br />

She told the Board the April 24 meeting would focus exclusively on the CSS decision. Instead of<br />

coming to the April 24 meeting, Fair and five other Directors (Ken Chupa, Jennifer Blackie,<br />

Nick Harris, Ross Coulter and Margaret Waldron) abruptly resigned.<br />

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Their co-ordinated resignation left the GWSA ungovernable because the Board no longer had a<br />

quorum. One of the first orders of business for the Directors who remained was to nominate new<br />

Directors and call an election which was held Monday, May 13. The other priority was to ask the<br />

United Way to reinstate funding for the CSS programs. The United Way has agreed to fund CSS<br />

for one year. Pending a <strong>rev</strong>iew of GWSA’s governance and successful program delivery<br />

outcomes through March 2020, GWSA will receive the final year of funding from our p<strong>rev</strong>ious<br />

award.<br />

Many Faces of Experience<br />

by Jean McClelland<br />

Many Faces of Experience is a great name for our <strong>Annual</strong> <strong>Report</strong>.<br />

Our lives before retirement were busy and not exactly short.<br />

GWSA is full of experienced members who volunteer day-to-day.<br />

Each of us is special and skillfully talented in our own unique way.<br />

Our lives as children sometimes gave us a mixed-up start.<br />

Our school lives exposed us to new directions no matter how smart.<br />

Our work lives planted ideas of what future jobs we could expect.<br />

Our decades of employment raised our skills and our self-respect.<br />

We encompassed business or skilled careers and so much more.<br />

No matter our culture, belief or traditions, no matter truth or lore.<br />

You ask, “What is the point of mentioning all of life past?”<br />

GWSA members are a collection of lives and we continue to last.<br />

What an amazing bunch of people to volunteer with, don’t you think?<br />

Our Many Faces of Experience has everything but the kitchen sink!<br />

Keep up the great work and don’t be shy about your talents.<br />

Every day is new and exciting and we have learned to balance.<br />

Our lives.<br />

11


Organization Chart and Standing Committee <strong>Report</strong>s<br />

______________________________________________________<br />

BOARD OF<br />

DIRECTORS<br />

Executive<br />

Committee *<br />

Human<br />

Resources<br />

Committee<br />

Finance<br />

Committee **<br />

Governance<br />

Committee<br />

Food Services<br />

Advisory<br />

Committee<br />

Volunteer<br />

Advisory<br />

Committee<br />

Program<br />

Committee<br />

Travel<br />

Committee<br />

Membership and<br />

Marketing<br />

Committee ***<br />

Community<br />

Support Services<br />

Succession<br />

Planning &<br />

Nominating<br />

Committee<br />

* Asset Co-ordinator,<br />

IT Co-ordinator, and<br />

Accessibility Co-ordinator<br />

<strong>Report</strong> to Executive<br />

GWSA Services<br />

** Financial Administrator<br />

Advisory<br />

reports to Treasurer/President<br />

Committee<br />

*** Webmaster reports to<br />

M&M<br />

Variety Show<br />

Dances<br />

The & Marketing<br />

Committee<br />

The<br />

Sentinel<br />

Special<br />

Events<br />

12


Section Overview<br />

An <strong>Annual</strong> <strong>Report</strong> presents the accomplishments and results of the p<strong>rev</strong>ious year. In this section,<br />

we share a summary of activities and efforts undertaken by those on the GWSA’s standing<br />

committees.<br />

Where available, we used summary reports submitted by the person who chaired the respective<br />

committee throughout the p<strong>rev</strong>ious year. In other instances, one or more committee members<br />

provided the summary presented here. The name of the person submitting the report is provided<br />

at the end.<br />

Where no report was submitted by the p<strong>rev</strong>ious committee, we <strong>rev</strong>iewed the committee’s<br />

meeting minutes from the past year and prepared a summary. We also p<strong>rev</strong>iew future plans for<br />

the committee.<br />

Executive Committee <strong>Report</strong><br />

Dorothe Fair (Chair), Ken Chupa, Jennifer Blackie, Nick Harris<br />

No report was submitted by the Executive Committee who served from last year’s AGM until<br />

the end of this Fiscal Year.<br />

In the p<strong>rev</strong>ious two <strong>Annual</strong> <strong>Report</strong>s, the role of the Executive committee was described as a very<br />

important “filter” for the GWSA Board of Directors. Those serving on the Executive required<br />

any recommendations from a standing committee to present to the Executive before having<br />

access to the complete Board for their thoughts.<br />

To the present Board of Directors, the p<strong>rev</strong>ious practice appears to be in conflict with the GWSA<br />

bylaws which state that “the Board may, from time to time, delegate Board powers subject to<br />

restrictions and task the Executive Committee with <strong>rev</strong>iewing and making recommendations to<br />

the Board on particular matters.” There is no suggestion in the bylaws that the normal practice<br />

should have the Executive serve as a “filter” for the Board. Indeed, the full Board should be<br />

advised of all material information regarding a decision to fully inform their deliberation and<br />

decision-making. Moving forward, the Executive Committee will have a smaller role in GWSA<br />

Governance in accordance with the organization’s bylaws.<br />

13


Finance Committee <strong>Report</strong><br />

Nick Harris (Chair), Eleanor Stern (Secretary), Wendi Hake, Randy Taylor, Ann Marie<br />

Desiderio, Earlby Wakefield<br />

The Finance Committee was established to advise and assist the GWSA Board and its Treasurer<br />

in the development and monitoring of:<br />

● Financial Policies and Procedures of the GWSA<br />

● Financial Operations of all Activities and Services of the GWSA<br />

The Finance Committee met at 9:30 a.m. on the second Thursday of each month throughout the<br />

year, at which time it <strong>rev</strong>iewed the financial statements for the p<strong>rev</strong>ious month and determined<br />

whether any capital expenditure recommendations should be brought to the Board. At its April<br />

meeting, it <strong>rev</strong>iewed insurance coverage for the GWSA and concluded that we have appropriate<br />

coverage at a reasonable price.<br />

In January and February, the Committee approved the 20<strong>19</strong>/2020 budget for <strong>rev</strong>iew and approval<br />

by the Executive Committee and the Board, a copy of which is included in the <strong>Annual</strong> <strong>Report</strong>.<br />

The annual budget is a critical tool for the Treasurer and Finance Committee to judge if the<br />

Association is staying on course, ensuring financial health. Our 40+ activity groups played a<br />

large part in preparing the overall GWSA budget. Each group developed an individual budget<br />

and submitted same in a timely manner. The groups’ co-operation in this process is greatly<br />

appreciated.<br />

Towards the end of the year, the Committee formed a Sub-Committee devised to examine<br />

investment instruments and <strong>rev</strong>iew GWSA’s existing investments. The Committee will bring<br />

forward its findings in the 20<strong>19</strong>/2020 fiscal year.<br />

Many thanks go out to our Activity Groups, Special Event Groups, Sentinel Publishers, Travel<br />

Group and others who generate extra funds to enable us to meet ever increasing operating costs<br />

and fulfill our Mission Statement.<br />

If you have experience in non-profit organizations and are interested in working on the Finance<br />

Committee, please fill out a Committee Volunteer form indicating your availability.<br />

14


GWSA BUDGET 20<strong>19</strong> - 2020 ($)<br />

Income<br />

Membership Fees 57,059.00<br />

Donations 1,821.00<br />

Interest Income 5.00<br />

Other Incom e 350.00<br />

HST Retained (40%) 8,600.00<br />

Community Support Services 148,097.00<br />

Activity Group Remittances - Taxable 58,787.00<br />

Activity Group Remittances - Non-Taxable 10,557.00<br />

Special Events 12,560.00<br />

Sentinel <strong>New</strong>spaper 31,444.00<br />

Travel Group 44,345.00<br />

Total Income 373,625.00<br />

Expenses<br />

<strong>Annual</strong> General Meeting 2,500.00<br />

Audit 7,500.00<br />

Accounting 5,500.00<br />

Bank Charge s 400.00<br />

Conferences 1,500.00<br />

GWSA Board Expense 4,000.00<br />

GWSA Computer Expense 2,151.00<br />

GWSA Governance 50.00<br />

GWSA Program Committee 50.00<br />

GWSA Website Expense 1,185.00<br />

GWSA Finance Committee 50.00<br />

Charitable Donations 5,000.00<br />

Insurance 11,941.00<br />

Lease - COG 52,750.00<br />

Disbursement - COG 8,000.00<br />

Legal 2,000.00<br />

Membership & Marketing 15,870.00<br />

Membership Dues 434.00<br />

Miscellaneous Expense<br />

Misc. Sentinel Advertising 1,000.00<br />

Office Expense 2,000.00<br />

Off-site Storage 1,900.00<br />

Volunteer Expense 1,500.00<br />

Community Support Services 148,097.00<br />

Activity Grps - Taxable 20,489.00<br />

Activity Grps - Non-Taxable 104.00<br />

Special Events Expense 11,395.00<br />

Sentinel Expense 28,770.00<br />

Travel Group Expense 37,474.00<br />

Capital Expenditure<br />

Computer Equipment ‐<br />

Furniture & Fixtures 5,450.00<br />

Total Capital Exxpenditures 5,450.00<br />

Total Expense 379,060.00<br />

Total Surplus (Deficit) (5,435.00)<br />

15


16


17


Human Resources Committee <strong>Report</strong><br />

Dorothe Fair (Chair), Ken Chupa, Nick Harris, Maryanne Wilford and Adam Rutherford<br />

The Human Resources Management Committee is responsible for administering policies,<br />

procedures, legal and legislative requirements relating to its role as an employer. During the past<br />

year, the Committee:<br />

<br />

<br />

<br />

<br />

<br />

established employment contracts for each of the GWSA Community Support Services<br />

staff who manage United Way funded programs<br />

provided oversight for the completion of staff performance <strong>rev</strong>iews<br />

completed a compliance <strong>rev</strong>iew of GWSA Human Resources Policies in accordance<br />

with requirements under the Employment Standards Act (ESA), including the adoption<br />

of a GWSA Occupational Health and Policy Statement<br />

Reviewed Bill 148; Fair Workplaces, Better Jobs Act, 2017 for changes pertinent to<br />

GWSA HR Policies<br />

in March 20<strong>19</strong> and without input from Maryanne Wilford and Adam Rutherford,<br />

GWSA Executive members and the GWSA Board of Directors made the controversial<br />

decision to terminate all employment contracts with its Community Support Services<br />

staff effective June 30, 20<strong>19</strong>.<br />

For more details about what happened after that, please refer to the Special Circumstances<br />

summary earlier in this document (see pg. 10).<br />

At the May 15, 20<strong>19</strong>, Board meeting, an interim Human Resources committee was appointed to<br />

rehire, if possible, Community Support Services Staff without interruption in their employment<br />

or in the services they provide.<br />

<strong>Report</strong> submitted by Maryanne Wilford, Program Manager for Community Support Services<br />

18


Governance Committee <strong>Report</strong><br />

The Governance committee advises and assists the Board in the development, implementation<br />

and <strong>rev</strong>iew of the Constitution By-laws, and Policies and Procedures. This committee meets on<br />

the First Tuesday of the month in the Board Room at 9:30 am.<br />

Ken Chupa (Chair), Jennifer Blackie, Dorothe Fair, Charles Lewis and David Thompson<br />

No report was submitted by the Governance Committee who served from last year’s AGM until<br />

the end of this Fiscal Year. The minutes from their meetings show a busy committee doing work<br />

at the direction of the p<strong>rev</strong>ious Executive Committee. However, it is unclear which work<br />

products were approved and which were not. Furthermore, much of their work focused on<br />

removing the City of Guelph from GWSA committees, governance and the Board of Directors. If<br />

completed and put into effect, some of the changes would have put the GWSA in breach of the<br />

Community Benefits Agreement.<br />

The new Governance committee will need to undertake a careful <strong>rev</strong>iew of all policy documents<br />

to determine if they are consistent with GWSA bylaws and the new Community Benefits<br />

Agreement. Some will need to be brought into compliance and approved by the GWSA<br />

Membership and Board.<br />

Additionally, motions passed at the special membership meeting on May 13 require the<br />

Governance committee to look at proxy voting, online voting, and language surrounding term<br />

limits. Finally, membership attending the May 13 special meeting directed the Board to<br />

substantially change governance practices and <strong>rev</strong>ise bylaws to increase transparency, including<br />

the publication of agendas, minutes and other governance documents on the website. Members<br />

expect to see the first wave of improvements not later than January 15, 2020, and a second wave<br />

at the 2020 AGM. The Governance Committee will have a busy year ahead.<br />

If you have experience in non-profit governance and are interested in working on the<br />

Governance Committee, please fill out a Committee Volunteer form indicating your availability.<br />

<strong>19</strong>


Program Committee <strong>Report</strong><br />

Kerry Detlor and Athar Noman Kahn, Co-Chairs<br />

Eleanor Stern and Jocelyn Pedersen<br />

The Program Committee meets the first Thursday morning of the month from September to June<br />

from 9:30 until 10:30. Activity Group Leaders are required to attend the Program meeting or<br />

send a representative. The Activity Leaders are the communication link to all GWSA activity<br />

participants.<br />

All GWSA members are welcome to attend any Program meeting.<br />

Activity groups hosting special events or tournaments placed ads in The Sentinel. The very<br />

popular Pickleball activity group was able to expand their time.<br />

A committee was formed to update the Activity Leaders manual. Copies will be available and<br />

<strong>rev</strong>iewed this fall. Many thanks to Jean McClelland, Athar Noman Kahn and Lionel Churchill<br />

for their commitment to updating this document.<br />

Thanks to Ross Knechtel, GWSA Webmaster, for his monthly updates.<br />

Thanks to Eleanor Stern, for promptly getting copies of the minutes to the Activity Leaders and<br />

for keeping the list of activities with contact information updated. Also, thanks to Jocelyn<br />

Pedersen for being the initial go-to person when Activity Leaders have needed some assistance<br />

and to Tracy Benson for handling contract bookings for our many activities.<br />

Last, but not least, a huge thank you to our wonderful Activity Leaders who regularly attend our<br />

monthly meetings and give so generously of their time. It’s been a pleasure working with you.<br />

<strong>Report</strong> submitted by Kerry Detlor<br />

20


Community Support Services <strong>Report</strong><br />

GWSA CSS Staff:<br />

Maryanne Wilford, Manager<br />

Pat Gage, Administrative Assistant<br />

Margaret Iutzi, Co-ordinator Feeling Better Move Well Program<br />

Paula Frappier, Co-ordinator Outreach Program<br />

Molly Roberts, Community Eat Well Co-ordinator<br />

Sophia Podrozny, Community Eat Well Co-ordinator<br />

GWSA Community Support Services (CSS) is proud to have completed its tenth year of<br />

successful programming under the CSS umbrella. Last year, we supported 554 seniors and<br />

caregivers through our longstanding Programs which include nutrition, exercise, social<br />

connections and education. Programs are made possible with the financial support of the United<br />

Way of Guelph Wellington Dufferin and through in-kind supports from our generous community<br />

partners.<br />

Highlights from <strong>2018</strong>-20<strong>19</strong>:<br />

<br />

The Outreach social-recreational day program helped seniors reduce their isolation and stay<br />

connected to their community. In July, a grant from the Co-operators Community<br />

Advisory Panel, Giving Circle supported a trip to the Cambridge Butterfly Conservatory<br />

and in August, a grant from the Guelph Community Foundation provided a fun-filled<br />

afternoon of music and friendship.<br />

Janet and Marlene enjoying themselves at the summer Outreach Program<br />

"The Program was interesting and enjoyable and the people are so nice. It's great to have<br />

someplace to go in the summer." (Janet, Outreach Program participant)<br />

<br />

The Feeling Better Eat Well nutrition program helped participants connect with others and<br />

learn about healthy food choices. Specific initiatives included a Diabetes Support Group,<br />

Food Tastings and Cooking Demonstrations at the Evergreen. The popular "Cook and Eat<br />

Together" Program brought seniors who live in social housing locations to prepare and share<br />

meals together. Program locations were expanded with financial support from The Guelph<br />

Family Health Team.<br />

<br />

Senior volunteers with Seniors Offering Support helped reduce the isolation of seniors in the<br />

community by providing hundreds of telephone visiting calls.<br />

Feedback from an SOS client: "SOS has afforded me the time to form<br />

meaningful connections with the volunteers. We all need someone we can talk<br />

to, and when you don't have family, it's wonderful to have someone who you<br />

know cares about you."<br />

21


The Feeling Better Move Well gentle exercise program helped seniors stay physically active<br />

by providing 1:1 support to participants for a twelve-week in-home program and through<br />

group exercise programs in the community. The group program grew with two new class<br />

locations at Harcourt and Dublin Street United Churches in Guelph.<br />

Not only is participation in the group exercise classes recognized as a great way to keep moving,<br />

our participants also tell us how much they enjoy the social aspects; "having fun, connecting with<br />

others, the camaraderie, and the laughs we share."<br />

<br />

<br />

<br />

Additional CSS services included the popular Education Series, the whiteboard display,<br />

Sentinel articles and direct client support. As well, we developed an agreement with The<br />

Arthritis Society to provide a new clinic at the Evergreen.<br />

We could not accomplish what we do without our dedicated volunteers who assisted with<br />

front-line program delivery by giving a total of 1464 hours of service.<br />

Our community partnerships allow us to stretch precious funding dollars and increase the<br />

visibility of both the GWSA and its partners in the community.<br />

~ A very special thank you to our generous supporters ~<br />

<br />

<br />

<br />

<br />

<br />

<br />

<br />

<br />

<br />

<br />

<br />

<br />

<br />

<br />

<br />

<br />

<br />

<br />

The United Way Guelph Wellington Dufferin<br />

The City of Guelph<br />

The Guelph Family Health Team and Diabetes Care Guelph<br />

The Arthritis Society<br />

All Saint's Lutheran Anglican Church<br />

The Elliott Community<br />

Schlegel Villages: The Village of Riverside Glen Retirement Residence<br />

The Chartwell Royal on Gordon Retirement Residence<br />

The Salvation Army Guelph Citadel<br />

The County of Wellington Housing Services<br />

The Guelph Community Foundation<br />

The Co-operators<br />

Trinity United Church<br />

Harcourt United Church<br />

Dublin Street United Church<br />

Beehaven Apiaries, Alma<br />

Neob Lavendar, Niagara Falls<br />

The many staff from academic, health and community services who<br />

support clients and education initiatives.<br />

<strong>Report</strong> submitted by Maryanne Wilford<br />

22


Travel Committee <strong>Report</strong><br />

Joanne White (Chair), Nancy Gibner, Joan Bruder, Terry Keleher, Peggy Moore,<br />

Becky MacDonald and Jean McClelland<br />

At the beginning of this year, the Committee did not get off to a very good start as we had to<br />

cancel the trip to the Belmore Maple Syrup Festival, which we had gone to for several years -<br />

there was no interest from our seniors. Certainly didn't bode well for the coming year.<br />

Then came May and a great deal of interest in Come From Away - took 90 people down to<br />

Toronto - huge success!<br />

Over the next 10 months, we planned and took our seniors on several different trips - all of these<br />

trips saw us take 45 to 56 people to:<br />

The Skylon Tower and bird sanctuary<br />

Grand River Raceway<br />

The Bell Homestead and Windmill Restaurant<br />

Owen Sound for sightseeing and shopping<br />

Elmira Dinner Theatre - great play<br />

O Canada Eh! Dinner Theatre - play called "Jump, Jingle and Jive"<br />

Agha Khan Museum - very eclectic<br />

McMichael Art Gallery - lovely place<br />

Famous People Players Theatre - excellent dinner and show<br />

As you can see, we had many diverse day trips - something for everyone!<br />

Our goal is to continue taking our seniors on at least 12 excursions in the coming year with an<br />

extra couple in the summer months - to date, we have planned 9 of them.<br />

Another goal is to look into more than day trips - 1 night 2 day excursions to begin with.<br />

We have put a lot of thought into our trips and they certainly seem to have been appealing as our<br />

buses have been full and our seniors happy.<br />

Thank you to our seniors for coming on our trips and supporting the GWSA - and also to the<br />

members of the Travel Committee who make these trips happen.<br />

<strong>Report</strong> submitted by Joanne White<br />

23


Membership and Marketing Committee<br />

Connie Shaw (Chair) Tracy Benson, Lionel Churchill, Ken Fugler, Ross Knechtel, Sherry<br />

Levine, Jean McClelland, Dorothy Mercer, Peggy Moore, Darlene Pembleton and Brenda Prine<br />

We call ourselves the M & M Committee. This simply means that we work to advertise the<br />

GWSA and gain memberships. We also like to affirm and celebrate our existing members.<br />

We advertise in the various media in our area, both print and online. This past year, we<br />

contracted with CJOY & Magic FM to run ads on our activities. We were included as part of<br />

their wellness program and website advertising. Writing commercials is a new level of fun.<br />

Trade Shows and speeches are main places for us to spread the word on how great GWSA is.<br />

The past year, we have upgraded all our printed material related to GWSA and membership.<br />

There is also now a full procedural guideline for taking memberships online.<br />

We have hosted three <strong>New</strong> Members’ Receptions. Approximately 150 people came to hear more<br />

about the programs and workings of our organization. Our Activity Group leaders spoke briefly<br />

about the individual programs.<br />

This past year, we started the GWSA Email Update. This mid-month mailing informs people of<br />

current events.<br />

Our Open House provided a great time for all. There were tours and prizes and the people taking<br />

out new memberships received a plant.<br />

This coming year, we hope to upgrade our display materials and our promotional items. We also<br />

want to update our GWSA Video and prepare for the visual presentation at “The Day Before”.<br />

As you can guess, we are a busy committee of hard-working members and we have a lot of fun<br />

while we do all this. My thanks to the wonderful people who are committed to building our<br />

Organization.<br />

<strong>Report</strong> submitted by Connie Shaw<br />

24


Succession Planning & Nominating Committee <strong>Report</strong><br />

The <strong>Annual</strong> <strong>Report</strong> for June <strong>2018</strong> indicated that Dorothe Fair and Ken Chupa served as the<br />

Succession Planning and Nominating Committee. To the best of the current Board’s knowledge,<br />

Fair and Chupa continued as the Succession Planning & Nominating Committee from the <strong>2018</strong><br />

AGM until their resignations. A committee of two fails to comply with the committee Terms of<br />

Reference which indicates this committee shall comprise 4-5 members.<br />

The Succession Planning & Nominating committee that served from the <strong>2018</strong> AGM through the<br />

end of the fiscal year did not submit a report for the year. Two of the current Directors conducted<br />

a thorough search of the official repository for Board documents and found no evidence the<br />

committee met during the period July 1, <strong>2018</strong>, and March 24, 20<strong>19</strong>, when both individuals<br />

resigned. Their resignations, along with the resignations of four other Directors, left the Board of<br />

Directors without a quorum.<br />

Lacking a quorum, the remaining Directors needed to repopulate the Board to restore the Board’s<br />

ability to govern the organization. In the course of advocating for the CSS program, Save CSS<br />

activists collected names of GWSA members interested in running for the Board through the<br />

SaveCSS.ca website and at their information table in the Evergreen lobby. They provided those<br />

names to the remaining Directors who chose five people to interview and nominate as Directors:<br />

Becky Fiedler, Ken Fugler, Ann Grant, Roger Stevens and Mike Woof. Members attending a<br />

special membership meeting on May 13 voted the five nominees onto the Board, along with Ross<br />

Knechtel who had resigned in protest after the March 20<strong>19</strong> Board meeting.<br />

At the May 15 Board meeting, Becky Fiedler, Ann Grant, Roger Stevens and Gail Moore were<br />

appointed to serve as an interim Succession Planning and Nominating Committee to identify and<br />

recruit additional Board members for nomination at the June 20<strong>19</strong> <strong>Annual</strong> General Meeting.<br />

They consulted the list provided by Save CSS, as well as personal contacts, and nominated more<br />

directors to join the Board, bringing the total number of elected directors to 12.<br />

The Succession Planning and Nominating Committee is always seeking people who have<br />

leadership qualities, who would be appropriate candidates for the Board of Directors. If you, or<br />

someone you know would be a valuable addition to the GWSA Board, please speak to any<br />

Director about serving in this capacity. We would be glad to speak with you to answer questions<br />

you might have and add you to our list of potential Board Directors.<br />

25


Variety Show <strong>2018</strong> <strong>Report</strong><br />

The Variety Show committee is responsible for the organization and the production of the<br />

<strong>Annual</strong> GWSA Christmas Variety Show. This committee meets on Friday mornings during<br />

select months.<br />

Producer: Dorothe Fair<br />

Co-Producer/Director: Ann Sneyd<br />

Committee: Jennifer Blackie, Carrie Crerar, Jill Croft, Dorothe Fair, Ken Dickert, Wendi Hake,<br />

Barbara James, Ross Knechtel, Becky MacDonald, Arlene McEllistrum, Peggy Moore, Doreen<br />

Muir, Gary Powell, Darlene Pembleton, Mike Rooke, Barry Scutt, Ann Sneyd, Margaret Waldron,<br />

Mike Woof<br />

Ex-officio Technical: Mary Lynn Woods<br />

Consulting: Tony Saretta<br />

The GWSA Variety Show, known as “Home for The Holidays at The Evergreen” in <strong>2018</strong>, was a<br />

team effort. This year’s production was put together by a wonderful and talented group of<br />

individuals.<br />

The Acts included MC Red Green, the GWSA Silvertones, Mary Lynn Woods, the Suns of<br />

Beaches, the Sassy Strutters, Elvis and the Doo Wop Girls, Steven Berryman and the Guelph<br />

<strong>New</strong> Horizons Band – Truly a great lineup and a first-class show.<br />

We were treated this year to Santa and his Elves who circulated through the audience at<br />

Intermission and were photographed by members of the Into Focus Photography Club. The Club<br />

also took pictures of the final dress rehearsal which will be used for the archives.<br />

The show was also professionally videotaped and copies of the DVD were made available for<br />

purchase by anyone who wished a copy.<br />

We’re shaking things up a little for the 20<strong>19</strong> Show. It will be a Christmas Ceilidh and will be<br />

known as “From Our Home To You.”<br />

The <strong>Annual</strong> Variety Show 20<strong>19</strong> will be offered at the following dates and times:<br />

♦ Thursday, November 21 at 1:30 PM<br />

♦ Friday, November 22 at 1:30 PM<br />

♦ Friday, November 22 at 7:00 PM<br />

See you in November at the Christmas Ceilidh!<br />

<strong>Report</strong> submitted by Ross Knechtel<br />

26


The Sentinel <strong>Report</strong><br />

The Sentinel office is a very busy place. Not only does the Sentinel team produce and print our<br />

monthly newsletter, they print most of the posters (thanks to the Editor, Linda Green) for the<br />

GWSA special events. Printing requirements for the <strong>Annual</strong> <strong>Report</strong>, The Variety Show, GWSA<br />

Dances, GWSA Garage Sale, Euchre Tournaments, and the Craft Sale, are examples of the<br />

work. This includes printing the tickets and programs for these events. Brochures, flyers and<br />

letters are folded using the folding machine located in the Sentinel Office. There is a cutting<br />

machine which is used to cut tickets and smaller posters for some of the groups. The posters,<br />

tickets and programs for our Variety Show are also printed by the Sentinel.<br />

Remember, if you want your birthday or<br />

anniversary put into the Sentinel, you MUST<br />

let us know by the 1 st of the month PRIOR to<br />

the occasion (i.e., August for September, April<br />

for May, etc.). If, by chance, you ‘forget’ and<br />

still want it put in, we can do that in the<br />

following month’s edition. Also, we aren’t<br />

familiar with all of the GWSA members so, if<br />

you hear or know of a member’s passing,<br />

please let us know in the Sentinel office so we<br />

can include their information in the Passages.<br />

Once the June/July/August issue is printed, The Sentinel Team doesn’t take the summer off as<br />

many members presume. They prepare the documents for the <strong>Annual</strong> General Meeting (AGM)<br />

held near the end of June, and they also contact all the advertisers to have them renew their<br />

contracts for the next term of September to June.<br />

<strong>Report</strong> submitted by Carol Croft<br />

27


Dance Committee <strong>Report</strong><br />

The Dance committee is responsible for Friday Afternoon Dances which occur about every two<br />

months with themes related to the time of year, such as Hallowe’en, Christmas and Valentine’s<br />

Day.<br />

No report was submitted and there were no meeting minutes available for <strong>rev</strong>iew.<br />

Special Events <strong>Report</strong><br />

The Special Events committee is responsible for special events including the Give From the<br />

Heart Food Drive, The Day Before, the Mayor’s Mental Health Symposium, and the 100-Year-<br />

Old Club.<br />

No report was submitted and there were no meeting minutes available for <strong>rev</strong>iew.<br />

Food Services Advisory Committee <strong>Report</strong><br />

Jocelynn Derosches (Chair), Inger Tonkin, Tom Gordon, Mike Rooke, Mary Henderson, Jean<br />

Hillman<br />

The Evergreen Seniors Community Centre has a dining facility, which is open for breakfast and<br />

lunch between the hours of 9am-1pm Monday through Friday. The dining room, or restaurant as<br />

we know it around the Centre, is managed by Chef Jocelynn Deroches and operated fully by<br />

volunteers - which is quite amazing considering the quantity of quality food that is moved<br />

through the kitchen to our tables.<br />

The Food Services Advisory Committee meets at least four times per year to discuss all things<br />

food at the Evergreen Restaurant. What is working well? What needs some updating?<br />

The Committee strives to ensure guests are enjoying quality, nutritious meals with friends in a<br />

welcoming environment and at an affordable price.<br />

Thank you to all of the volunteers who continue to make the Evergreen dining experience one<br />

that is filled with smiling faces, great service, lots of laughs and delicious food.<br />

28


Volunteer Advisory Committee <strong>Report</strong><br />

Becky MacDonald, City of Guelph Recreation Co-ordinator – Volunteers (Chair)<br />

Athar Khan, GWSA Board Representative Brett Rutledge (City of Guelph)<br />

Joan Ksenych<br />

Gail Moore<br />

Lloyd Le Blanc<br />

The Volunteer Advisory Committee meets monthly to <strong>rev</strong>iew and support the GWSA Volunteer<br />

Program. In my role as the City of Guelph Recreation Co-ordinator - Volunteers, I provide<br />

support to the GWSA with co-ordination of the Volunteer Program. The GWSA Board<br />

representative liaises between the Board and the Committee to provide on-going support from<br />

the Board with accomplishments and goals set for the Volunteer program.<br />

Accomplishments<br />

<strong>2018</strong> was a busy year for the volunteer program at Evergreen, completing many of the goals that<br />

were identified in 2017.<br />

‐ Volunteer Awards: A successful nomination process was developed by the Volunteer<br />

Advisory Committee so that GSWA members can nominate fellow volunteers for<br />

upcoming municipal, provincial and federal awards.<br />

‐ Recognition for all volunteers took place in April for National Volunteer Week and a<br />

formal Volunteer Appreciation event with a lasagna lunch and entertainment was held<br />

September 13, <strong>2018</strong>. 162 volunteers attended this event.<br />

‐ The <strong>2018</strong> Volunteer Survey was completed by almost 100 volunteers with valuable<br />

feedback shared with the GWSA Board.<br />

‐ Recording Volunteer Hours: Volunteers have been active in recording their volunteer<br />

hours. In <strong>2018</strong>, the total number of accumulated hours for all volunteers was 22,599.<br />

Goals for 20<strong>19</strong><br />

Orientation and Training module for all volunteers offered on a quarterly basis. The<br />

module will be available online for volunteers to access and complete<br />

Recruiting new volunteers and increase awareness of the vast number and diversity of<br />

volunteer positions available<br />

Plan the Recognition event for all volunteers in September.<br />

Continue to update Policies and Procedures that are related to volunteers<br />

<strong>Report</strong> submitted by Samantha Ferrier<br />

29


The GWSA Web Team <strong>Report</strong><br />

The GWSA Web Team consists of the Webmaster and the Email List Administrator. The<br />

Webmaster (Ross Knechtel) is the Team Leader and manages the website updates, the GWSA<br />

Announcements, the monthly Sentinel updates, the Google Calendar, Social Media posts, along<br />

with smooth operation of the website. The Email List Administrator (Brenda Prine) is<br />

responsible for the maintenance of the list of people receiving GWSA email updates as well as<br />

the program responsible for the organization of the GWSA email updates as laid out by the<br />

M&M Committee. Throughout the past fiscal year, we have had help from two other people,<br />

Alan Pickersgill (photographed the GWSA dances and posted Announcements and photos from<br />

these events on the GWSA website) and Gurpreet Kaur (joined the team for a part of the year as<br />

Assistant Webmaster).<br />

The GWSA website (https://gwsa-guelph.ca) was created in 2008 and outlines the programs and<br />

services offered by the GWSA to its members, as well as the City of Guelph programs for older<br />

adults carried out at the Evergreen Seniors Community Centre and other locations throughout the<br />

City of Guelph and the County of Wellington. The site is hosted by Canhost, a Canadian internet<br />

provider, and continues to grow and adapt to changing online conditions. GWSA events, as well<br />

as announcements approved by the Board of Directors, are posted on the GWSA’s Twitter Feed,<br />

Facebook Page and the GWSA’s Announcements Page. The GWSA President’s Message was a<br />

part of the website until April of 20<strong>19</strong>. An online calendar of GWSA activity groups keeps<br />

members up to date with schedules of the various activities in and around the GWSA. Videos are<br />

available on many of the GWSA activity group pages. These videos are viewable on the<br />

GWSA’s YouTube Channel. We are planning to update the video in the coming months. The<br />

GWSA’s monthly newsletter, the Sentinel, outlining the monthly activities, programs and<br />

services to members offered in the Evergreen Seniors Community Centre and throughout the<br />

community, is available for viewing and downloading online through http://yumpu.com.<br />

Throughout the past fiscal year, the website has been visited by GWSA membership and by<br />

people from around the world. We track our website usage using Google Analytics and website<br />

cookies. Over the past fiscal year, the average visitor spent 2:14 on the site visiting an average of<br />

4.34 pages with a bounce rate of 8.12%. Security features available in the WordPress system as<br />

well as the implementation of SSL have made the site very secure, protecting it from hacking<br />

attempts which occur hourly. In addition, a secure, off-site and daily backup system ensures that<br />

the GWSA’s website and its updates are always available.<br />

The GWSA website is https://gwsa-guelph.ca. To update your activity pages or to pass on any<br />

comments to improve its contents to the GWSA Webmaster, please use the website’s contact<br />

page (http://gwsa-guelph.ca/contact-us) or leave a message at 5<strong>19</strong>-823-1291. This contact form<br />

may also be used to contact Community Support Services (CSS), the Volunteer Co-ordinator, the<br />

Sentinel, GWSA Board members or anyone else through a General Enquiry.<br />

<strong>Report</strong> submitted by Ross Knechtel<br />

30


City of Guelph Senior Services <strong>Report</strong><br />

The City of Guelph is proud to be closely connected to the Guelph Wellington Senior’s<br />

Association’s members, staff and Board of Directors. The spirit of collaboration, the delivery of<br />

programs that meet the needs of all seniors, and our shared interest in continually improving our<br />

services and supports for all older adults keeps the GWSA and the City on our connected and<br />

shared path together. It’s this shared path and shared interests that keeps the Evergreen Seniors<br />

Community Centre humming along. From the amazing volunteers that support the Evergreen’s<br />

front desk, kitchen and dining room operations, activity groups, annual events and communitybased<br />

programs to the GWSA and City of Guelph staff that continually go above and beyond to<br />

make a difference for all Evergreen patrons and guests. It’s a unique partnership and one that the<br />

collective City team is very happy to be a part of. The efforts of the entire Evergreen family are<br />

appreciated and do not go unnoticed.<br />

As with any given year, we’ve seen many changes. We’ve recently added Tonie Sacchetti and<br />

Samantha Ferrier to the Evergreen family. Tonie is covering the Senior Services Recreation Coordinator<br />

position while Jocelyn Pedersen is supporting the City’s Aquatics team, and Samantha<br />

is covering Becky MacDonald’s Volunteer Co-ordinator role while she is away on maternity<br />

leave. Sam and Tonie have already made themselves at home, and, based on conversations that<br />

I’ve had, are welcomed additions to the team. Under Tracy Benson’s guidance, we continue to<br />

supplement our front desk team with a variety of competent and friendly part-time staff. Finally,<br />

I’m relatively new to my role at the Evergreen as well. I’ve been handed the Evergreen reins<br />

from Wendy Kornelsen and have enjoyed getting to know staff, volunteers and members alike.<br />

We’ve also experienced some bittersweet changes at the Evergreen. Long time volunteers<br />

Dorothy and Art Riley have decided to “retire” from volunteering at the Evergreen to actually<br />

relax and enjoy their retirements. Dorothy and Art have been with the Evergreen since the doors<br />

opened in <strong>19</strong>92 and have been great contributors to the Evergreen family. Dorothy and Art –<br />

thank you for all your time and service. You’ll be missed!<br />

This year also marks Kim Barton’s retirement from her position at the City of Guelph. Kim has<br />

been a regular face at the Evergreen since January 2012 and has continued to maintain high<br />

standards in all aspects of her position. Kim has also been a great friend and support to her<br />

teammates and Evergreen contacts. We’ll all miss her very much.<br />

Over the p<strong>rev</strong>ious 12 months, the Evergreen has seen many internal and external improvements.<br />

Most evident was the resurfacing of the parking lot and walkways around the Centre. Less<br />

evident but equally important are the improvements we’ve made to the waterproofing membrane<br />

underneath the parking lot, improvements to our heating and ventilation systems, and a deep<br />

cleaning and resurfacing of our Evergreen kitchen. Finally, the dedicated maintenance team<br />

continues with their annual deep cleans, lighting upgrades, and floor cleaning and resurfacing.<br />

It’s been an eventful year with many changes for all of us. Speaking on behalf of the City of<br />

Guelph, we’re very proud and grateful to be partners, supporters and friends with the GWSA<br />

Board, volunteers and amazing members.<br />

All the best for the coming year!<br />

Adam Rutherford<br />

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GWSA’s Path Forward<br />

The current GWSA Board is honoured to serve the members of the GWSA and the broader<br />

community of Seniors in the City of Guelph. We intend to pursue several priorities in the coming<br />

year, including:<br />

1. Governance. Conduct a comprehensive <strong>rev</strong>iew of Governance documents and prepare<br />

recommendations for the Board and membership on proxy voting as requested at the May<br />

13 Special Membership meeting. Additional areas that need attention include the<br />

fiduciary duties that Board members owe the association; the rules governing conflicts of<br />

interest; the Board’s responsibility to inform members about significant events or<br />

decisions; and careful spending of association funds.<br />

2. Strategic planning. GWSA’s most recent strategic plan has not been updated since 2013.<br />

We need to <strong>rev</strong>iew and update it to reflect the organization’s current climate and find<br />

opportunities to better serve and represent GWSA’s members and Seniors throughout<br />

Guelph.<br />

3. Diversify funding. The GWSA appreciates our ongoing partnerships with the United<br />

Way Guelph Wellington Dufferin and the City of Guelph. We need to develop additional<br />

sources of funding to expand current offerings and strengthen GWSA’s financial footing.<br />

4. Re-establish the Advocacy unit. Seniors face a wide variety of challenges every day.<br />

The GWSA can play a larger role in educating Seniors; advocating for changes that<br />

benefit Seniors; and developing services Seniors need. Advocacy happens at the<br />

individual level, municipal level and provincial level. We plan to begin laying<br />

groundwork for the GWSA Advocacy unit.<br />

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Thanks to Our Contributors<br />

For the 12 Months Ending March 31, 20<strong>19</strong><br />

Donors and Supporters for the CSS<br />

The United Way Guelph Wellington Dufferin<br />

The City of Guelph<br />

The Guelph Family Health Team and Diabetes Care Guelph<br />

The Arthritis Society<br />

All Saint's Lutheran Anglican Church<br />

The Elliott Community<br />

Schlegel Villages: The Village of Riverside Glen Retirement Residence<br />

The Chartwell Royal on Gordon Retirement Residence<br />

The Salvation Army Guelph Citadel<br />

The County of Wellington Housing Services<br />

The Guelph Community Foundation<br />

The Co-operators<br />

Trinity United Church<br />

Harcourt United Church<br />

Dublin Street United Church<br />

Beehaven Apiaries, Alma<br />

Neob Lavendar, Niagara Falls<br />

The many staff from academic, health and community services who support CSS clients<br />

and education initiatives.<br />

Also contributing are:<br />

GWSA Activity Groups Net Remittance $ 3,856.00<br />

Our financial section of the <strong>Annual</strong> <strong>Report</strong> will not publish the remittance amount of individual<br />

Activity Groups because late remittances from Activity Groups were received after fiscal year<br />

end.<br />

Special Activities: Net Remittance $10,836.00<br />

Includes:<br />

Dances, Variety Show, Book Nook, The Day Before,<br />

Sentinel <strong>New</strong>sletter, and the Travel Group<br />

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A heartfelt thank you to our<br />

donors and supporters<br />

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