New 2018-19 Annual Report - rev 2
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Community Support Services (CSS) served<br />
Guelph Wellington<br />
Seniors Association<br />
Be active Get involved<br />
Make friends<br />
<strong>Annual</strong> <strong>Report</strong><br />
April 1, <strong>2018</strong> to March<br />
31, 20<strong>19</strong><br />
In-home exercise ……………………………….…..…. 123<br />
Feeling Better, Eat Well ……………………….……. 115<br />
Outreach Program …………………………………….. 81<br />
Seniors Offering Support/Education/CSS…….. 235<br />
CSS has served ten years of successful programming.<br />
GWSA Membership Count as of March 31, 20<strong>19</strong> was<br />
2,732.<br />
Our dedicated volunteers delivered 1,464 hours of<br />
community service.<br />
GWSA is proud of our forty-three Activity Groups which<br />
cover creative, thought-provoking and physical<br />
activities.<br />
The Many Faces of<br />
Experience<br />
CSS initiatives like the Diabetes Support Group, food<br />
tastings and cooking demonstrations helped<br />
participants connect.<br />
“SOS afforded me the time to form meaningful<br />
connections with the volunteers.”<br />
The GWSA Vision<br />
The GWSA is committed to a future that is inclusive, progressive,<br />
innovative and accountable in providing opportunities to the older<br />
adult community.<br />
The GWSA Mission<br />
To enable older adults to be active, involved, make friends, and age<br />
with dignity.<br />
3
Board Overview<br />
The Many Faces of Experience<br />
On behalf of the Guelph Wellington Seniors Association, we are pleased to present the<br />
20<strong>19</strong> <strong>Annual</strong> <strong>Report</strong>. The theme for this year’s report is The Many Faces of Experience.<br />
The GWSA is not just a collection of retired older persons playing cards, throwing darts,<br />
playing pickleball, line dancing, and shooting a few photos. It is a dynamic collection of older<br />
persons demonstrating how to live our best lives.<br />
The GWSA is a volunteer-driven organization supported by staff from the City of Guelph and<br />
our own Community Support Services. Our 2700+ members bring diverse life and work<br />
experiences to our organization. We are fortunate to have members’ expertise to draw from as<br />
we pursue our mission to enable older adults to be active; to be involved; to make friends; and to<br />
age with dignity.<br />
GWSA members are active. They skate, ski, canoe, cycle, dance and walk. They paint, quilt,<br />
sing, write and travel. They read, mentor and learn.<br />
GWSA members are involved. GWSA members draw from their past experiences to help others.<br />
242 members volunteered 25,760.25 hours in diverse tasks, including making crafts to sell in our<br />
gift shop, The Treasure Chest; providing computer mentoring to community seniors; delivering<br />
hot meals; leading exercise programs; making in-home visits to teach exercise; working the cash<br />
desk at The Evergreen Restaurant; driving housebound seniors to Outreach day for friendship<br />
and entertainment; and serving on committees to run your organization.<br />
When the popular Community Support Services program was threatened by Board Executives<br />
who have since resigned, GWSA members showed their considerable advocacy skills in support<br />
of their more vulnerable peers. Members rallied other members, the broader community and the<br />
media until their message could no longer be ignored. They wrote heartfelt messages speaking of<br />
the importance of the programs under threat. They held leaders to account for their decision,<br />
refuting their claims that GWSA membership lacked the skills, expertise and resources to<br />
manage a handful of employees for the popular programs. GWSA members spoke clearly. They<br />
wanted the CSS programs to continue - under new leadership if necessary.<br />
On behalf of GWSA members, we would like to express our gratitude for the support we receive<br />
from the donors listed on the back cover of this report. Two organizations have been particularly<br />
generous and constant during this tumultuous time.<br />
The City of Guelph has been a partner since the GWSA’s inception. Today’s GWSA continues<br />
to enjoy the benefits of this partnership through a generous agreement giving us access to the<br />
Evergreen Seniors Community Centre and other City facilities for our activities and services.<br />
City employees clean and maintain the facilities for our safety and enjoyment. City staff provide<br />
assistance co-ordinating our activities and our volunteer efforts. They serve on standing<br />
committees helping our organization run smoothly. They prepare delicious and nutritious meals<br />
in The Evergreen Restaurant.
The United Way first provided funding to the GWSA in 2011. Since that time, their ongoing<br />
generosity has led to today’s Community Support Services, a collection of programs designed to<br />
serve Guelph’s most vulnerable Seniors in the areas of nutrition, education, exercise and<br />
socialization. We are grateful for the United Way’s continued support of GWSA efforts to serve<br />
CSS clients and thank you for the trust you place in us.<br />
The GWSA Board of Directors remains committed to GWSA’s vision for a future that is<br />
inclusive, progressive, innovative and accountable in providing opportunities to the older adult<br />
community. We look forward to reporting on recent accomplishments and plans for the road<br />
ahead. Thank you for your continued involvement in and support of the Guelph Wellington<br />
Seniors Association.<br />
GWSA Board of Directors<br />
(after May 13, 20<strong>19</strong>, Special Election)<br />
Pictured L to R: Ken Fugler, Kerry Detlor, Judith Carson,<br />
Mike Woof, Ann Grant, Ross Knechtel,<br />
Jean McClelland, Roger Stevens, Athar Khan<br />
Absent were Becky Fiedler and Adam Rutherford.<br />
Cover photos by Jean McClelland and Board photo by Pat Gage.<br />
5
<strong>2018</strong>-20<strong>19</strong> HIGHLIGHTS …………………………………..……………………………………………. 3<br />
BOARD OVERVIEW ………………………………………………………………………………………….. 4<br />
TABLE OF CONTENTS ………………………………………………………………………………………. 6<br />
GWSA BOARD OF DIRECTORS ……………………………………………………………………….. 7<br />
CITY OF GUELPH STAFF ………………………………………………………………………………….. 9<br />
SPECIAL CIRCUMSTANCES: WHAT HAPPENED IN MARCH/APRIL 20<strong>19</strong> …….... 10<br />
MANY FACES OF EXPERIENCE ………………………………………………………………………... 11<br />
ORGANIZATION CHART AND STANDING COMMITTEE REPORTS ………………….. 12<br />
SECTION OVERVIEW ……………………………………………………………………………………. 13<br />
EXECUTIVE COMMITTEE REPORT ……………………………………………………………………. 13<br />
FINANCE COMMITTEE REPORT ………………………………………………………………………. 14<br />
GWSA BUDGET 20<strong>19</strong>-2020 ($) ………………………………………………………………… 15<br />
GWSA INCOME AND EXPENSES <strong>2018</strong>-20<strong>19</strong> …………………………………………………. 16<br />
GWSA INCOME AND EXPENSES <strong>2018</strong>-20<strong>19</strong> …………………………………………………. 17<br />
HUMAN RESOURCES COMMITTEE REPORT ………………………………………………………. 18<br />
GOVERNANCE COMMITTEE REPORT ……………………………………………………………….. <strong>19</strong><br />
PROGRAM COMMITTEE REPORT …………………………………………………………………….. 20<br />
COMMUNITY SUPPORT SERVICES REPORT …………………………….……………………….. 21<br />
TRAVEL COMMITTEE REPORT ……………………………………………………………………….. 23<br />
MEMBERSHIP & MARKETING COMMITTEE REPORT ……………………………………………. 24<br />
SUCCESSION PLANNING & NOMINATING COMMITTEE REPORT ………………………….. 25<br />
VARIETY SHOW <strong>2018</strong> REPORT …………………………………………………………………….. 26<br />
THE SENTINEL REPORT ……………………………………………………………………………….. 27<br />
DANCE COMMITTEE REPORT ……………………………………………….……………………….. 28<br />
SPECIAL EVENTS REPORT …………………………………………….……………………………… 28<br />
FOOD SERVICES ADVISORY COMMITTEE REPORT ……………….…………………………… 28<br />
VOLUNTEER ADVISORY COMMITTEE REPORT …………………….……………………………. 29<br />
THE GWSA WEB TEAM REPORT ……………………………….…………………………………. 30<br />
CITY OF GUELPH SENIOR SERVICES REPORT ……………….…………….………………….. 31<br />
GWSA’S PATH FORWARD ……………………………………………………….……………………….. 32<br />
PHOTOS OF OUR MEMBERS …………………………………………………………………………….. 33<br />
DONORS AND SUPPORTERS ……………………………………………….…………………………... 35<br />
6
GWSA Board of Directors<br />
Judith Carson joined the GWSA in September 2010 and trained as a “gentle exercise leader”<br />
with CSS and has led a group since January 2011. She served as a Board director from 2011-<br />
2017 and as President from 2013-16, finishing her final year as Past President. From 2016-18,<br />
she was Chair of the Membership and Marketing Committee. Also, she represented the GWSA<br />
on the Geriatric Services Network Committee for Waterloo-Wellington and is a member of Age<br />
Friendly Guelph. She is serving on the Board in the position of Past-President. Her email address<br />
is judith.carson@gwsa-guelph.ca.<br />
Kerry Detlor has been co-chairing the Program Committee for the last three years. She has also<br />
served on the Travel and Governance Committees. Kerry was elected to the Board in June 2014.<br />
Her email address is kerry.detlor@gwsa-guelph.ca.<br />
Becky Fiedler is active with the Monday afternoon quilters and provides Computer Mentoring<br />
for members who use Apple products. She is a sometimes-techie who has provided assistance<br />
with the GWSA website, implemented the email distribution list, and set up the online calendar.<br />
Her efforts on the Board will focus on good governance and strategic planning. Becky was<br />
elected to the Board in May 20<strong>19</strong>. Her email address is becky.fiedler@gwsa-guelph.ca.<br />
Ann Grant is currently teaching the Feeling Better, Move Well exercise program at the new<br />
Dublin Street church location. She is a member of the Save CSS committee and a newly elected<br />
member of the GWSA Board of Directors. Ann brings experience chairing meetings and<br />
committees, planning special events, fundraising and budgets. She looks forward to working<br />
with all partners of the Evergreen Centre. Her email address is ann.grant@gwsa-guelph.ca.<br />
Athar Noman Khan has 40 years of experience in managing commercial and manufacturing<br />
operations in the pharmaceutical industry. He moved to Guelph in 2014 from Mississauga. Athar<br />
fell in love with the city and decided to give time to the community after retiring in 2017. In July<br />
2017, he joined GWSA and became a member of the Volunteers Advisory Committee. In July<br />
<strong>2018</strong>, he took on the role of Co-Chair of the Program Committee. His aspirations for GWSA in<br />
the coming years are to expand the organization and bring more of the seniors living in the<br />
fringes to enjoy and be happy in retirement. Athar was elected to serve on the GWSA Board for<br />
a three-year term in June <strong>2018</strong>. His email address is athar.khan@gwsa-guelph.ca.<br />
Ross Knechtel is active with the Computer Club as President, Computer Mentoring, the Into<br />
Focus Photography Club, the Silvertones Choir, the Membership & Marketing Committee, the<br />
Program Committee, as well as the GWSA Variety Show. He is the current Webmaster for the<br />
GWSA website. Ross is looking forward to a supportive role with the Board, providing technical<br />
support for the Board itself, the programs, committees and events that the Board delivers, as well<br />
as providing mental health support. Ross was elected to the GWSA Board of Directors in 2017<br />
and he resigned in March of 20<strong>19</strong> in order to go public about the controversial “secret meeting”<br />
regarding the future of GWSA Community Support Services. He was re-elected at the Special<br />
Members Meeting held on May 13, 20<strong>19</strong>, to serve the balance of his three-year term. His email<br />
address is ross.knechtel@gwsa-guelph.ca.<br />
Jean McClelland learned many fun and life skills as a young Girl Guide. As a Guider, she<br />
helped children and young teens make choices and learn similar skills. Working for the<br />
university and the provincial government, she continued developing the ability to plan and<br />
7
organize and to share communication skills on the computer in writing and in person by<br />
participating on conference committees and as the branch senior word processor.<br />
Jean resigned this year after over fifteen years on the Guelph Barrier Free Committee at City<br />
Hall, about ten as chair. Barrier Free informs our community about issues that people with<br />
disabilities face. One of her major goals is to document life in several ways. Photography and<br />
scrapbooking are two, followed by Personal Poetry. She writes stories in poem form to capture<br />
people’s celebrations, events and special occasions. Jean has acted and her poetry has been<br />
included. Jean was an active member of Action Nutrition in the first few years as a GWSA<br />
member. She is in her second term on the Board, a member of Membership & Marketing, Board<br />
rep for the Travel Committee and The Sentinel, and has been President of the INTO FOCUS<br />
Photography Club since 2006. She believes that teamwork makes the “Dream” work. Her email<br />
address is jean.mcclelland@gwsa-guelph.ca.<br />
Adam Rutherford is the City of Guelph's Program Manager of Programming and Community<br />
Development. For more than 20 years, Adam has been working with, advocating for, and<br />
developing programs in partnership with community members of all ages. Adam’s work has<br />
focused on engagement, innovative program development, and the needs of marginalized and<br />
underserved populations. Middle-aged skateboarder, lover of film and music, big thinker that<br />
prefers intimate environments, and always on the run. If his door’s open, come say hi! Adam’s<br />
email address is adam.rutherford@guelph.ca.<br />
Roger Stevens is a volunteer for the CSS Outreach program, along with his wife Kathy, at<br />
Riverside Glen. He is also a member of the Canoe Club and 100 Men Guelph. Roger was elected<br />
to the Board in May 20<strong>19</strong>. His email address is roger.stevens@gwsa-guelph.ca.<br />
Mike Woof came to Guelph in <strong>19</strong>75 with a 33-year background in engineering which included<br />
Product Design and Project Management along with Product training and Marketing. He has<br />
been a member of the GWSA for 13 years but was only able to get more involved a few years<br />
ago after retirement, working on the annual Variety Show. You have probably seen him working<br />
on our new sound system console which he designed and built. Mike was elected to the Board in<br />
May 20<strong>19</strong>. His email address is mike.woof@gwsa-guelph.ca.<br />
Tonie Sacchetti is the current Recreation Program Co-ordinator for Seniors Services with the<br />
City of Guelph. She has worked in various roles within the Corporation of the City of Guelph<br />
over the past seven years, but recently, all of her attention has been put into developing new and<br />
exciting recreational programs for the senior community. Most recently, Tonie was appointed cosecretary<br />
for the GWSA and looks forward to working alongside all GWSA members to support<br />
their initiatives and goals. Her email address is tonie.sacchetti@guelph.ca.<br />
Samantha Ferrier is the current Volunteer Co-ordinator - Recreational Services for the City of<br />
Guelph. She is the lead for the screening and interviewing of all new volunteers that work at the<br />
Evergreen Seniors Community Centre. She is a liaison for the GWSA volunteers who are<br />
interviewed by the Community Support Services of the GWSA. Samantha is a co-secretary for<br />
the GWSA Board and looks forward to building relationships with the <strong>New</strong> Board and the<br />
membership. Her mail address is samantha.ferrier@guelph.ca.<br />
8
City of Guelph Staff<br />
The GWSA appreciates the support and diligence of City Staff who work directly with us.<br />
Heather Flaherty<br />
Lynne Briggs<br />
Adam Rutherford<br />
Samantha Ferrier (replacing Becky<br />
MacDonald)<br />
Jocelynn Desroches<br />
Tonie Sacchetti (replacing Jocelyn<br />
Pedersen)<br />
Tracy Benson<br />
Kim Barton<br />
General Manager of Recreation Services<br />
Manager of Recreation Services<br />
Manager of Senior Services: Board Member,<br />
Executive, Advocacy, Governance, Finance,<br />
Community Support Services Advisory Committees<br />
Co-ordinator of Volunteer Services: Volunteer<br />
Advisory Committee, Variety Show Committee, Travel<br />
Committee; Co-secretary GWSA Board of Directors<br />
Chef: Food Services Advisory Committee<br />
Seniors Program & Partnership Development Coordinator:<br />
Program Committee; Co-secretary GWSA<br />
Board of Directors<br />
Customer Service Clerk: Membership & Marketing<br />
Committee<br />
Facility Cleaner - assisting with room set-ups, cleaning<br />
and maintaining of GWSA physical assets<br />
9
Special Circumstances: What Happened in March/April 20<strong>19</strong>?<br />
The GWSA Board of Directors from the <strong>2018</strong> <strong>Annual</strong> General Meeting through April 24, 20<strong>19</strong><br />
included:<br />
Dorothe Fair President Resigned April 26, 20<strong>19</strong><br />
Ken Chupa Vice-President Resigned April 26, 20<strong>19</strong><br />
Nick Harris Treasurer Resigned April 26, 20<strong>19</strong><br />
Jennifer Blackie Secretary Resigned April 26, 20<strong>19</strong><br />
Ross Coulter Resigned April 26, 20<strong>19</strong><br />
Kerry Detlor<br />
Athar Khan<br />
Jean McClelland<br />
Adam Rutherford<br />
Margaret Waldron Resigned April 26, 20<strong>19</strong><br />
On March 25, then-President Dorothe Fair called an emergency meeting of the GWSA Board of<br />
Directors. This meeting was held ‘in camera’ which is Latin for ‘in secret’. At this hastily<br />
arranged meeting, the p<strong>rev</strong>ious Executive Committee recommended to the rest of the Board that<br />
the GWSA cease management of GWSA’s Community Support Services (CSS) programs. Ross<br />
Knechtel resigned from the Board in protest of how the matter was handled.<br />
Representatives from the p<strong>rev</strong>ious Executive Committee met with the United Way and asked<br />
them to find a new home for the CSS programs. These popular programs serve approximately<br />
550 of Guelph’s most vulnerable Seniors. They are funded by the United Way and two years of<br />
funding remain. The Executives said they would not accept the last two years of funding. Their<br />
publicly stated rationale was that they did not have the skills or experience to manage CSS<br />
employees.<br />
A collection of GWSA members and CSS volunteers were upset by the Board’s decision and by<br />
their process. They argued that a fundamental shift in an organization’s priorities should not have<br />
been done without membership input. They criticized the Board for not making a transition plan<br />
that would keep the programs intact. They were concerned this program cut might jeopardize the<br />
GWSA’s status as a registered charity. Some GWSA members formed a group that called<br />
themselves Save CSS and began a campaign asking the Board to <strong>rev</strong>erse their decision.<br />
Guelph Today, Guelph Mercury Tribune and CKCO TV all covered the story. Board members<br />
received dozens of emails about cutting the programs. Hundreds of GWSA members sent<br />
handwritten notes to the Board sharing personal messages of support for the CSS programs.<br />
Other members signed petitions.<br />
Then-President Dorothe Fair postponed the April 17 Board of Directors meeting by one week.<br />
She told the Board the April 24 meeting would focus exclusively on the CSS decision. Instead of<br />
coming to the April 24 meeting, Fair and five other Directors (Ken Chupa, Jennifer Blackie,<br />
Nick Harris, Ross Coulter and Margaret Waldron) abruptly resigned.<br />
10
Their co-ordinated resignation left the GWSA ungovernable because the Board no longer had a<br />
quorum. One of the first orders of business for the Directors who remained was to nominate new<br />
Directors and call an election which was held Monday, May 13. The other priority was to ask the<br />
United Way to reinstate funding for the CSS programs. The United Way has agreed to fund CSS<br />
for one year. Pending a <strong>rev</strong>iew of GWSA’s governance and successful program delivery<br />
outcomes through March 2020, GWSA will receive the final year of funding from our p<strong>rev</strong>ious<br />
award.<br />
Many Faces of Experience<br />
by Jean McClelland<br />
Many Faces of Experience is a great name for our <strong>Annual</strong> <strong>Report</strong>.<br />
Our lives before retirement were busy and not exactly short.<br />
GWSA is full of experienced members who volunteer day-to-day.<br />
Each of us is special and skillfully talented in our own unique way.<br />
Our lives as children sometimes gave us a mixed-up start.<br />
Our school lives exposed us to new directions no matter how smart.<br />
Our work lives planted ideas of what future jobs we could expect.<br />
Our decades of employment raised our skills and our self-respect.<br />
We encompassed business or skilled careers and so much more.<br />
No matter our culture, belief or traditions, no matter truth or lore.<br />
You ask, “What is the point of mentioning all of life past?”<br />
GWSA members are a collection of lives and we continue to last.<br />
What an amazing bunch of people to volunteer with, don’t you think?<br />
Our Many Faces of Experience has everything but the kitchen sink!<br />
Keep up the great work and don’t be shy about your talents.<br />
Every day is new and exciting and we have learned to balance.<br />
Our lives.<br />
11
Organization Chart and Standing Committee <strong>Report</strong>s<br />
______________________________________________________<br />
BOARD OF<br />
DIRECTORS<br />
Executive<br />
Committee *<br />
Human<br />
Resources<br />
Committee<br />
Finance<br />
Committee **<br />
Governance<br />
Committee<br />
Food Services<br />
Advisory<br />
Committee<br />
Volunteer<br />
Advisory<br />
Committee<br />
Program<br />
Committee<br />
Travel<br />
Committee<br />
Membership and<br />
Marketing<br />
Committee ***<br />
Community<br />
Support Services<br />
Succession<br />
Planning &<br />
Nominating<br />
Committee<br />
* Asset Co-ordinator,<br />
IT Co-ordinator, and<br />
Accessibility Co-ordinator<br />
<strong>Report</strong> to Executive<br />
GWSA Services<br />
** Financial Administrator<br />
Advisory<br />
reports to Treasurer/President<br />
Committee<br />
*** Webmaster reports to<br />
M&M<br />
Variety Show<br />
Dances<br />
The & Marketing<br />
Committee<br />
The<br />
Sentinel<br />
Special<br />
Events<br />
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Section Overview<br />
An <strong>Annual</strong> <strong>Report</strong> presents the accomplishments and results of the p<strong>rev</strong>ious year. In this section,<br />
we share a summary of activities and efforts undertaken by those on the GWSA’s standing<br />
committees.<br />
Where available, we used summary reports submitted by the person who chaired the respective<br />
committee throughout the p<strong>rev</strong>ious year. In other instances, one or more committee members<br />
provided the summary presented here. The name of the person submitting the report is provided<br />
at the end.<br />
Where no report was submitted by the p<strong>rev</strong>ious committee, we <strong>rev</strong>iewed the committee’s<br />
meeting minutes from the past year and prepared a summary. We also p<strong>rev</strong>iew future plans for<br />
the committee.<br />
Executive Committee <strong>Report</strong><br />
Dorothe Fair (Chair), Ken Chupa, Jennifer Blackie, Nick Harris<br />
No report was submitted by the Executive Committee who served from last year’s AGM until<br />
the end of this Fiscal Year.<br />
In the p<strong>rev</strong>ious two <strong>Annual</strong> <strong>Report</strong>s, the role of the Executive committee was described as a very<br />
important “filter” for the GWSA Board of Directors. Those serving on the Executive required<br />
any recommendations from a standing committee to present to the Executive before having<br />
access to the complete Board for their thoughts.<br />
To the present Board of Directors, the p<strong>rev</strong>ious practice appears to be in conflict with the GWSA<br />
bylaws which state that “the Board may, from time to time, delegate Board powers subject to<br />
restrictions and task the Executive Committee with <strong>rev</strong>iewing and making recommendations to<br />
the Board on particular matters.” There is no suggestion in the bylaws that the normal practice<br />
should have the Executive serve as a “filter” for the Board. Indeed, the full Board should be<br />
advised of all material information regarding a decision to fully inform their deliberation and<br />
decision-making. Moving forward, the Executive Committee will have a smaller role in GWSA<br />
Governance in accordance with the organization’s bylaws.<br />
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Finance Committee <strong>Report</strong><br />
Nick Harris (Chair), Eleanor Stern (Secretary), Wendi Hake, Randy Taylor, Ann Marie<br />
Desiderio, Earlby Wakefield<br />
The Finance Committee was established to advise and assist the GWSA Board and its Treasurer<br />
in the development and monitoring of:<br />
● Financial Policies and Procedures of the GWSA<br />
● Financial Operations of all Activities and Services of the GWSA<br />
The Finance Committee met at 9:30 a.m. on the second Thursday of each month throughout the<br />
year, at which time it <strong>rev</strong>iewed the financial statements for the p<strong>rev</strong>ious month and determined<br />
whether any capital expenditure recommendations should be brought to the Board. At its April<br />
meeting, it <strong>rev</strong>iewed insurance coverage for the GWSA and concluded that we have appropriate<br />
coverage at a reasonable price.<br />
In January and February, the Committee approved the 20<strong>19</strong>/2020 budget for <strong>rev</strong>iew and approval<br />
by the Executive Committee and the Board, a copy of which is included in the <strong>Annual</strong> <strong>Report</strong>.<br />
The annual budget is a critical tool for the Treasurer and Finance Committee to judge if the<br />
Association is staying on course, ensuring financial health. Our 40+ activity groups played a<br />
large part in preparing the overall GWSA budget. Each group developed an individual budget<br />
and submitted same in a timely manner. The groups’ co-operation in this process is greatly<br />
appreciated.<br />
Towards the end of the year, the Committee formed a Sub-Committee devised to examine<br />
investment instruments and <strong>rev</strong>iew GWSA’s existing investments. The Committee will bring<br />
forward its findings in the 20<strong>19</strong>/2020 fiscal year.<br />
Many thanks go out to our Activity Groups, Special Event Groups, Sentinel Publishers, Travel<br />
Group and others who generate extra funds to enable us to meet ever increasing operating costs<br />
and fulfill our Mission Statement.<br />
If you have experience in non-profit organizations and are interested in working on the Finance<br />
Committee, please fill out a Committee Volunteer form indicating your availability.<br />
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GWSA BUDGET 20<strong>19</strong> - 2020 ($)<br />
Income<br />
Membership Fees 57,059.00<br />
Donations 1,821.00<br />
Interest Income 5.00<br />
Other Incom e 350.00<br />
HST Retained (40%) 8,600.00<br />
Community Support Services 148,097.00<br />
Activity Group Remittances - Taxable 58,787.00<br />
Activity Group Remittances - Non-Taxable 10,557.00<br />
Special Events 12,560.00<br />
Sentinel <strong>New</strong>spaper 31,444.00<br />
Travel Group 44,345.00<br />
Total Income 373,625.00<br />
Expenses<br />
<strong>Annual</strong> General Meeting 2,500.00<br />
Audit 7,500.00<br />
Accounting 5,500.00<br />
Bank Charge s 400.00<br />
Conferences 1,500.00<br />
GWSA Board Expense 4,000.00<br />
GWSA Computer Expense 2,151.00<br />
GWSA Governance 50.00<br />
GWSA Program Committee 50.00<br />
GWSA Website Expense 1,185.00<br />
GWSA Finance Committee 50.00<br />
Charitable Donations 5,000.00<br />
Insurance 11,941.00<br />
Lease - COG 52,750.00<br />
Disbursement - COG 8,000.00<br />
Legal 2,000.00<br />
Membership & Marketing 15,870.00<br />
Membership Dues 434.00<br />
Miscellaneous Expense<br />
Misc. Sentinel Advertising 1,000.00<br />
Office Expense 2,000.00<br />
Off-site Storage 1,900.00<br />
Volunteer Expense 1,500.00<br />
Community Support Services 148,097.00<br />
Activity Grps - Taxable 20,489.00<br />
Activity Grps - Non-Taxable 104.00<br />
Special Events Expense 11,395.00<br />
Sentinel Expense 28,770.00<br />
Travel Group Expense 37,474.00<br />
Capital Expenditure<br />
Computer Equipment ‐<br />
Furniture & Fixtures 5,450.00<br />
Total Capital Exxpenditures 5,450.00<br />
Total Expense 379,060.00<br />
Total Surplus (Deficit) (5,435.00)<br />
15
16
17
Human Resources Committee <strong>Report</strong><br />
Dorothe Fair (Chair), Ken Chupa, Nick Harris, Maryanne Wilford and Adam Rutherford<br />
The Human Resources Management Committee is responsible for administering policies,<br />
procedures, legal and legislative requirements relating to its role as an employer. During the past<br />
year, the Committee:<br />
<br />
<br />
<br />
<br />
<br />
established employment contracts for each of the GWSA Community Support Services<br />
staff who manage United Way funded programs<br />
provided oversight for the completion of staff performance <strong>rev</strong>iews<br />
completed a compliance <strong>rev</strong>iew of GWSA Human Resources Policies in accordance<br />
with requirements under the Employment Standards Act (ESA), including the adoption<br />
of a GWSA Occupational Health and Policy Statement<br />
Reviewed Bill 148; Fair Workplaces, Better Jobs Act, 2017 for changes pertinent to<br />
GWSA HR Policies<br />
in March 20<strong>19</strong> and without input from Maryanne Wilford and Adam Rutherford,<br />
GWSA Executive members and the GWSA Board of Directors made the controversial<br />
decision to terminate all employment contracts with its Community Support Services<br />
staff effective June 30, 20<strong>19</strong>.<br />
For more details about what happened after that, please refer to the Special Circumstances<br />
summary earlier in this document (see pg. 10).<br />
At the May 15, 20<strong>19</strong>, Board meeting, an interim Human Resources committee was appointed to<br />
rehire, if possible, Community Support Services Staff without interruption in their employment<br />
or in the services they provide.<br />
<strong>Report</strong> submitted by Maryanne Wilford, Program Manager for Community Support Services<br />
18
Governance Committee <strong>Report</strong><br />
The Governance committee advises and assists the Board in the development, implementation<br />
and <strong>rev</strong>iew of the Constitution By-laws, and Policies and Procedures. This committee meets on<br />
the First Tuesday of the month in the Board Room at 9:30 am.<br />
Ken Chupa (Chair), Jennifer Blackie, Dorothe Fair, Charles Lewis and David Thompson<br />
No report was submitted by the Governance Committee who served from last year’s AGM until<br />
the end of this Fiscal Year. The minutes from their meetings show a busy committee doing work<br />
at the direction of the p<strong>rev</strong>ious Executive Committee. However, it is unclear which work<br />
products were approved and which were not. Furthermore, much of their work focused on<br />
removing the City of Guelph from GWSA committees, governance and the Board of Directors. If<br />
completed and put into effect, some of the changes would have put the GWSA in breach of the<br />
Community Benefits Agreement.<br />
The new Governance committee will need to undertake a careful <strong>rev</strong>iew of all policy documents<br />
to determine if they are consistent with GWSA bylaws and the new Community Benefits<br />
Agreement. Some will need to be brought into compliance and approved by the GWSA<br />
Membership and Board.<br />
Additionally, motions passed at the special membership meeting on May 13 require the<br />
Governance committee to look at proxy voting, online voting, and language surrounding term<br />
limits. Finally, membership attending the May 13 special meeting directed the Board to<br />
substantially change governance practices and <strong>rev</strong>ise bylaws to increase transparency, including<br />
the publication of agendas, minutes and other governance documents on the website. Members<br />
expect to see the first wave of improvements not later than January 15, 2020, and a second wave<br />
at the 2020 AGM. The Governance Committee will have a busy year ahead.<br />
If you have experience in non-profit governance and are interested in working on the<br />
Governance Committee, please fill out a Committee Volunteer form indicating your availability.<br />
<strong>19</strong>
Program Committee <strong>Report</strong><br />
Kerry Detlor and Athar Noman Kahn, Co-Chairs<br />
Eleanor Stern and Jocelyn Pedersen<br />
The Program Committee meets the first Thursday morning of the month from September to June<br />
from 9:30 until 10:30. Activity Group Leaders are required to attend the Program meeting or<br />
send a representative. The Activity Leaders are the communication link to all GWSA activity<br />
participants.<br />
All GWSA members are welcome to attend any Program meeting.<br />
Activity groups hosting special events or tournaments placed ads in The Sentinel. The very<br />
popular Pickleball activity group was able to expand their time.<br />
A committee was formed to update the Activity Leaders manual. Copies will be available and<br />
<strong>rev</strong>iewed this fall. Many thanks to Jean McClelland, Athar Noman Kahn and Lionel Churchill<br />
for their commitment to updating this document.<br />
Thanks to Ross Knechtel, GWSA Webmaster, for his monthly updates.<br />
Thanks to Eleanor Stern, for promptly getting copies of the minutes to the Activity Leaders and<br />
for keeping the list of activities with contact information updated. Also, thanks to Jocelyn<br />
Pedersen for being the initial go-to person when Activity Leaders have needed some assistance<br />
and to Tracy Benson for handling contract bookings for our many activities.<br />
Last, but not least, a huge thank you to our wonderful Activity Leaders who regularly attend our<br />
monthly meetings and give so generously of their time. It’s been a pleasure working with you.<br />
<strong>Report</strong> submitted by Kerry Detlor<br />
20
Community Support Services <strong>Report</strong><br />
GWSA CSS Staff:<br />
Maryanne Wilford, Manager<br />
Pat Gage, Administrative Assistant<br />
Margaret Iutzi, Co-ordinator Feeling Better Move Well Program<br />
Paula Frappier, Co-ordinator Outreach Program<br />
Molly Roberts, Community Eat Well Co-ordinator<br />
Sophia Podrozny, Community Eat Well Co-ordinator<br />
GWSA Community Support Services (CSS) is proud to have completed its tenth year of<br />
successful programming under the CSS umbrella. Last year, we supported 554 seniors and<br />
caregivers through our longstanding Programs which include nutrition, exercise, social<br />
connections and education. Programs are made possible with the financial support of the United<br />
Way of Guelph Wellington Dufferin and through in-kind supports from our generous community<br />
partners.<br />
Highlights from <strong>2018</strong>-20<strong>19</strong>:<br />
<br />
The Outreach social-recreational day program helped seniors reduce their isolation and stay<br />
connected to their community. In July, a grant from the Co-operators Community<br />
Advisory Panel, Giving Circle supported a trip to the Cambridge Butterfly Conservatory<br />
and in August, a grant from the Guelph Community Foundation provided a fun-filled<br />
afternoon of music and friendship.<br />
Janet and Marlene enjoying themselves at the summer Outreach Program<br />
"The Program was interesting and enjoyable and the people are so nice. It's great to have<br />
someplace to go in the summer." (Janet, Outreach Program participant)<br />
<br />
The Feeling Better Eat Well nutrition program helped participants connect with others and<br />
learn about healthy food choices. Specific initiatives included a Diabetes Support Group,<br />
Food Tastings and Cooking Demonstrations at the Evergreen. The popular "Cook and Eat<br />
Together" Program brought seniors who live in social housing locations to prepare and share<br />
meals together. Program locations were expanded with financial support from The Guelph<br />
Family Health Team.<br />
<br />
Senior volunteers with Seniors Offering Support helped reduce the isolation of seniors in the<br />
community by providing hundreds of telephone visiting calls.<br />
Feedback from an SOS client: "SOS has afforded me the time to form<br />
meaningful connections with the volunteers. We all need someone we can talk<br />
to, and when you don't have family, it's wonderful to have someone who you<br />
know cares about you."<br />
21
The Feeling Better Move Well gentle exercise program helped seniors stay physically active<br />
by providing 1:1 support to participants for a twelve-week in-home program and through<br />
group exercise programs in the community. The group program grew with two new class<br />
locations at Harcourt and Dublin Street United Churches in Guelph.<br />
Not only is participation in the group exercise classes recognized as a great way to keep moving,<br />
our participants also tell us how much they enjoy the social aspects; "having fun, connecting with<br />
others, the camaraderie, and the laughs we share."<br />
<br />
<br />
<br />
Additional CSS services included the popular Education Series, the whiteboard display,<br />
Sentinel articles and direct client support. As well, we developed an agreement with The<br />
Arthritis Society to provide a new clinic at the Evergreen.<br />
We could not accomplish what we do without our dedicated volunteers who assisted with<br />
front-line program delivery by giving a total of 1464 hours of service.<br />
Our community partnerships allow us to stretch precious funding dollars and increase the<br />
visibility of both the GWSA and its partners in the community.<br />
~ A very special thank you to our generous supporters ~<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
<br />
The United Way Guelph Wellington Dufferin<br />
The City of Guelph<br />
The Guelph Family Health Team and Diabetes Care Guelph<br />
The Arthritis Society<br />
All Saint's Lutheran Anglican Church<br />
The Elliott Community<br />
Schlegel Villages: The Village of Riverside Glen Retirement Residence<br />
The Chartwell Royal on Gordon Retirement Residence<br />
The Salvation Army Guelph Citadel<br />
The County of Wellington Housing Services<br />
The Guelph Community Foundation<br />
The Co-operators<br />
Trinity United Church<br />
Harcourt United Church<br />
Dublin Street United Church<br />
Beehaven Apiaries, Alma<br />
Neob Lavendar, Niagara Falls<br />
The many staff from academic, health and community services who<br />
support clients and education initiatives.<br />
<strong>Report</strong> submitted by Maryanne Wilford<br />
22
Travel Committee <strong>Report</strong><br />
Joanne White (Chair), Nancy Gibner, Joan Bruder, Terry Keleher, Peggy Moore,<br />
Becky MacDonald and Jean McClelland<br />
At the beginning of this year, the Committee did not get off to a very good start as we had to<br />
cancel the trip to the Belmore Maple Syrup Festival, which we had gone to for several years -<br />
there was no interest from our seniors. Certainly didn't bode well for the coming year.<br />
Then came May and a great deal of interest in Come From Away - took 90 people down to<br />
Toronto - huge success!<br />
Over the next 10 months, we planned and took our seniors on several different trips - all of these<br />
trips saw us take 45 to 56 people to:<br />
The Skylon Tower and bird sanctuary<br />
Grand River Raceway<br />
The Bell Homestead and Windmill Restaurant<br />
Owen Sound for sightseeing and shopping<br />
Elmira Dinner Theatre - great play<br />
O Canada Eh! Dinner Theatre - play called "Jump, Jingle and Jive"<br />
Agha Khan Museum - very eclectic<br />
McMichael Art Gallery - lovely place<br />
Famous People Players Theatre - excellent dinner and show<br />
As you can see, we had many diverse day trips - something for everyone!<br />
Our goal is to continue taking our seniors on at least 12 excursions in the coming year with an<br />
extra couple in the summer months - to date, we have planned 9 of them.<br />
Another goal is to look into more than day trips - 1 night 2 day excursions to begin with.<br />
We have put a lot of thought into our trips and they certainly seem to have been appealing as our<br />
buses have been full and our seniors happy.<br />
Thank you to our seniors for coming on our trips and supporting the GWSA - and also to the<br />
members of the Travel Committee who make these trips happen.<br />
<strong>Report</strong> submitted by Joanne White<br />
23
Membership and Marketing Committee<br />
Connie Shaw (Chair) Tracy Benson, Lionel Churchill, Ken Fugler, Ross Knechtel, Sherry<br />
Levine, Jean McClelland, Dorothy Mercer, Peggy Moore, Darlene Pembleton and Brenda Prine<br />
We call ourselves the M & M Committee. This simply means that we work to advertise the<br />
GWSA and gain memberships. We also like to affirm and celebrate our existing members.<br />
We advertise in the various media in our area, both print and online. This past year, we<br />
contracted with CJOY & Magic FM to run ads on our activities. We were included as part of<br />
their wellness program and website advertising. Writing commercials is a new level of fun.<br />
Trade Shows and speeches are main places for us to spread the word on how great GWSA is.<br />
The past year, we have upgraded all our printed material related to GWSA and membership.<br />
There is also now a full procedural guideline for taking memberships online.<br />
We have hosted three <strong>New</strong> Members’ Receptions. Approximately 150 people came to hear more<br />
about the programs and workings of our organization. Our Activity Group leaders spoke briefly<br />
about the individual programs.<br />
This past year, we started the GWSA Email Update. This mid-month mailing informs people of<br />
current events.<br />
Our Open House provided a great time for all. There were tours and prizes and the people taking<br />
out new memberships received a plant.<br />
This coming year, we hope to upgrade our display materials and our promotional items. We also<br />
want to update our GWSA Video and prepare for the visual presentation at “The Day Before”.<br />
As you can guess, we are a busy committee of hard-working members and we have a lot of fun<br />
while we do all this. My thanks to the wonderful people who are committed to building our<br />
Organization.<br />
<strong>Report</strong> submitted by Connie Shaw<br />
24
Succession Planning & Nominating Committee <strong>Report</strong><br />
The <strong>Annual</strong> <strong>Report</strong> for June <strong>2018</strong> indicated that Dorothe Fair and Ken Chupa served as the<br />
Succession Planning and Nominating Committee. To the best of the current Board’s knowledge,<br />
Fair and Chupa continued as the Succession Planning & Nominating Committee from the <strong>2018</strong><br />
AGM until their resignations. A committee of two fails to comply with the committee Terms of<br />
Reference which indicates this committee shall comprise 4-5 members.<br />
The Succession Planning & Nominating committee that served from the <strong>2018</strong> AGM through the<br />
end of the fiscal year did not submit a report for the year. Two of the current Directors conducted<br />
a thorough search of the official repository for Board documents and found no evidence the<br />
committee met during the period July 1, <strong>2018</strong>, and March 24, 20<strong>19</strong>, when both individuals<br />
resigned. Their resignations, along with the resignations of four other Directors, left the Board of<br />
Directors without a quorum.<br />
Lacking a quorum, the remaining Directors needed to repopulate the Board to restore the Board’s<br />
ability to govern the organization. In the course of advocating for the CSS program, Save CSS<br />
activists collected names of GWSA members interested in running for the Board through the<br />
SaveCSS.ca website and at their information table in the Evergreen lobby. They provided those<br />
names to the remaining Directors who chose five people to interview and nominate as Directors:<br />
Becky Fiedler, Ken Fugler, Ann Grant, Roger Stevens and Mike Woof. Members attending a<br />
special membership meeting on May 13 voted the five nominees onto the Board, along with Ross<br />
Knechtel who had resigned in protest after the March 20<strong>19</strong> Board meeting.<br />
At the May 15 Board meeting, Becky Fiedler, Ann Grant, Roger Stevens and Gail Moore were<br />
appointed to serve as an interim Succession Planning and Nominating Committee to identify and<br />
recruit additional Board members for nomination at the June 20<strong>19</strong> <strong>Annual</strong> General Meeting.<br />
They consulted the list provided by Save CSS, as well as personal contacts, and nominated more<br />
directors to join the Board, bringing the total number of elected directors to 12.<br />
The Succession Planning and Nominating Committee is always seeking people who have<br />
leadership qualities, who would be appropriate candidates for the Board of Directors. If you, or<br />
someone you know would be a valuable addition to the GWSA Board, please speak to any<br />
Director about serving in this capacity. We would be glad to speak with you to answer questions<br />
you might have and add you to our list of potential Board Directors.<br />
25
Variety Show <strong>2018</strong> <strong>Report</strong><br />
The Variety Show committee is responsible for the organization and the production of the<br />
<strong>Annual</strong> GWSA Christmas Variety Show. This committee meets on Friday mornings during<br />
select months.<br />
Producer: Dorothe Fair<br />
Co-Producer/Director: Ann Sneyd<br />
Committee: Jennifer Blackie, Carrie Crerar, Jill Croft, Dorothe Fair, Ken Dickert, Wendi Hake,<br />
Barbara James, Ross Knechtel, Becky MacDonald, Arlene McEllistrum, Peggy Moore, Doreen<br />
Muir, Gary Powell, Darlene Pembleton, Mike Rooke, Barry Scutt, Ann Sneyd, Margaret Waldron,<br />
Mike Woof<br />
Ex-officio Technical: Mary Lynn Woods<br />
Consulting: Tony Saretta<br />
The GWSA Variety Show, known as “Home for The Holidays at The Evergreen” in <strong>2018</strong>, was a<br />
team effort. This year’s production was put together by a wonderful and talented group of<br />
individuals.<br />
The Acts included MC Red Green, the GWSA Silvertones, Mary Lynn Woods, the Suns of<br />
Beaches, the Sassy Strutters, Elvis and the Doo Wop Girls, Steven Berryman and the Guelph<br />
<strong>New</strong> Horizons Band – Truly a great lineup and a first-class show.<br />
We were treated this year to Santa and his Elves who circulated through the audience at<br />
Intermission and were photographed by members of the Into Focus Photography Club. The Club<br />
also took pictures of the final dress rehearsal which will be used for the archives.<br />
The show was also professionally videotaped and copies of the DVD were made available for<br />
purchase by anyone who wished a copy.<br />
We’re shaking things up a little for the 20<strong>19</strong> Show. It will be a Christmas Ceilidh and will be<br />
known as “From Our Home To You.”<br />
The <strong>Annual</strong> Variety Show 20<strong>19</strong> will be offered at the following dates and times:<br />
♦ Thursday, November 21 at 1:30 PM<br />
♦ Friday, November 22 at 1:30 PM<br />
♦ Friday, November 22 at 7:00 PM<br />
See you in November at the Christmas Ceilidh!<br />
<strong>Report</strong> submitted by Ross Knechtel<br />
26
The Sentinel <strong>Report</strong><br />
The Sentinel office is a very busy place. Not only does the Sentinel team produce and print our<br />
monthly newsletter, they print most of the posters (thanks to the Editor, Linda Green) for the<br />
GWSA special events. Printing requirements for the <strong>Annual</strong> <strong>Report</strong>, The Variety Show, GWSA<br />
Dances, GWSA Garage Sale, Euchre Tournaments, and the Craft Sale, are examples of the<br />
work. This includes printing the tickets and programs for these events. Brochures, flyers and<br />
letters are folded using the folding machine located in the Sentinel Office. There is a cutting<br />
machine which is used to cut tickets and smaller posters for some of the groups. The posters,<br />
tickets and programs for our Variety Show are also printed by the Sentinel.<br />
Remember, if you want your birthday or<br />
anniversary put into the Sentinel, you MUST<br />
let us know by the 1 st of the month PRIOR to<br />
the occasion (i.e., August for September, April<br />
for May, etc.). If, by chance, you ‘forget’ and<br />
still want it put in, we can do that in the<br />
following month’s edition. Also, we aren’t<br />
familiar with all of the GWSA members so, if<br />
you hear or know of a member’s passing,<br />
please let us know in the Sentinel office so we<br />
can include their information in the Passages.<br />
Once the June/July/August issue is printed, The Sentinel Team doesn’t take the summer off as<br />
many members presume. They prepare the documents for the <strong>Annual</strong> General Meeting (AGM)<br />
held near the end of June, and they also contact all the advertisers to have them renew their<br />
contracts for the next term of September to June.<br />
<strong>Report</strong> submitted by Carol Croft<br />
27
Dance Committee <strong>Report</strong><br />
The Dance committee is responsible for Friday Afternoon Dances which occur about every two<br />
months with themes related to the time of year, such as Hallowe’en, Christmas and Valentine’s<br />
Day.<br />
No report was submitted and there were no meeting minutes available for <strong>rev</strong>iew.<br />
Special Events <strong>Report</strong><br />
The Special Events committee is responsible for special events including the Give From the<br />
Heart Food Drive, The Day Before, the Mayor’s Mental Health Symposium, and the 100-Year-<br />
Old Club.<br />
No report was submitted and there were no meeting minutes available for <strong>rev</strong>iew.<br />
Food Services Advisory Committee <strong>Report</strong><br />
Jocelynn Derosches (Chair), Inger Tonkin, Tom Gordon, Mike Rooke, Mary Henderson, Jean<br />
Hillman<br />
The Evergreen Seniors Community Centre has a dining facility, which is open for breakfast and<br />
lunch between the hours of 9am-1pm Monday through Friday. The dining room, or restaurant as<br />
we know it around the Centre, is managed by Chef Jocelynn Deroches and operated fully by<br />
volunteers - which is quite amazing considering the quantity of quality food that is moved<br />
through the kitchen to our tables.<br />
The Food Services Advisory Committee meets at least four times per year to discuss all things<br />
food at the Evergreen Restaurant. What is working well? What needs some updating?<br />
The Committee strives to ensure guests are enjoying quality, nutritious meals with friends in a<br />
welcoming environment and at an affordable price.<br />
Thank you to all of the volunteers who continue to make the Evergreen dining experience one<br />
that is filled with smiling faces, great service, lots of laughs and delicious food.<br />
28
Volunteer Advisory Committee <strong>Report</strong><br />
Becky MacDonald, City of Guelph Recreation Co-ordinator – Volunteers (Chair)<br />
Athar Khan, GWSA Board Representative Brett Rutledge (City of Guelph)<br />
Joan Ksenych<br />
Gail Moore<br />
Lloyd Le Blanc<br />
The Volunteer Advisory Committee meets monthly to <strong>rev</strong>iew and support the GWSA Volunteer<br />
Program. In my role as the City of Guelph Recreation Co-ordinator - Volunteers, I provide<br />
support to the GWSA with co-ordination of the Volunteer Program. The GWSA Board<br />
representative liaises between the Board and the Committee to provide on-going support from<br />
the Board with accomplishments and goals set for the Volunteer program.<br />
Accomplishments<br />
<strong>2018</strong> was a busy year for the volunteer program at Evergreen, completing many of the goals that<br />
were identified in 2017.<br />
‐ Volunteer Awards: A successful nomination process was developed by the Volunteer<br />
Advisory Committee so that GSWA members can nominate fellow volunteers for<br />
upcoming municipal, provincial and federal awards.<br />
‐ Recognition for all volunteers took place in April for National Volunteer Week and a<br />
formal Volunteer Appreciation event with a lasagna lunch and entertainment was held<br />
September 13, <strong>2018</strong>. 162 volunteers attended this event.<br />
‐ The <strong>2018</strong> Volunteer Survey was completed by almost 100 volunteers with valuable<br />
feedback shared with the GWSA Board.<br />
‐ Recording Volunteer Hours: Volunteers have been active in recording their volunteer<br />
hours. In <strong>2018</strong>, the total number of accumulated hours for all volunteers was 22,599.<br />
Goals for 20<strong>19</strong><br />
Orientation and Training module for all volunteers offered on a quarterly basis. The<br />
module will be available online for volunteers to access and complete<br />
Recruiting new volunteers and increase awareness of the vast number and diversity of<br />
volunteer positions available<br />
Plan the Recognition event for all volunteers in September.<br />
Continue to update Policies and Procedures that are related to volunteers<br />
<strong>Report</strong> submitted by Samantha Ferrier<br />
29
The GWSA Web Team <strong>Report</strong><br />
The GWSA Web Team consists of the Webmaster and the Email List Administrator. The<br />
Webmaster (Ross Knechtel) is the Team Leader and manages the website updates, the GWSA<br />
Announcements, the monthly Sentinel updates, the Google Calendar, Social Media posts, along<br />
with smooth operation of the website. The Email List Administrator (Brenda Prine) is<br />
responsible for the maintenance of the list of people receiving GWSA email updates as well as<br />
the program responsible for the organization of the GWSA email updates as laid out by the<br />
M&M Committee. Throughout the past fiscal year, we have had help from two other people,<br />
Alan Pickersgill (photographed the GWSA dances and posted Announcements and photos from<br />
these events on the GWSA website) and Gurpreet Kaur (joined the team for a part of the year as<br />
Assistant Webmaster).<br />
The GWSA website (https://gwsa-guelph.ca) was created in 2008 and outlines the programs and<br />
services offered by the GWSA to its members, as well as the City of Guelph programs for older<br />
adults carried out at the Evergreen Seniors Community Centre and other locations throughout the<br />
City of Guelph and the County of Wellington. The site is hosted by Canhost, a Canadian internet<br />
provider, and continues to grow and adapt to changing online conditions. GWSA events, as well<br />
as announcements approved by the Board of Directors, are posted on the GWSA’s Twitter Feed,<br />
Facebook Page and the GWSA’s Announcements Page. The GWSA President’s Message was a<br />
part of the website until April of 20<strong>19</strong>. An online calendar of GWSA activity groups keeps<br />
members up to date with schedules of the various activities in and around the GWSA. Videos are<br />
available on many of the GWSA activity group pages. These videos are viewable on the<br />
GWSA’s YouTube Channel. We are planning to update the video in the coming months. The<br />
GWSA’s monthly newsletter, the Sentinel, outlining the monthly activities, programs and<br />
services to members offered in the Evergreen Seniors Community Centre and throughout the<br />
community, is available for viewing and downloading online through http://yumpu.com.<br />
Throughout the past fiscal year, the website has been visited by GWSA membership and by<br />
people from around the world. We track our website usage using Google Analytics and website<br />
cookies. Over the past fiscal year, the average visitor spent 2:14 on the site visiting an average of<br />
4.34 pages with a bounce rate of 8.12%. Security features available in the WordPress system as<br />
well as the implementation of SSL have made the site very secure, protecting it from hacking<br />
attempts which occur hourly. In addition, a secure, off-site and daily backup system ensures that<br />
the GWSA’s website and its updates are always available.<br />
The GWSA website is https://gwsa-guelph.ca. To update your activity pages or to pass on any<br />
comments to improve its contents to the GWSA Webmaster, please use the website’s contact<br />
page (http://gwsa-guelph.ca/contact-us) or leave a message at 5<strong>19</strong>-823-1291. This contact form<br />
may also be used to contact Community Support Services (CSS), the Volunteer Co-ordinator, the<br />
Sentinel, GWSA Board members or anyone else through a General Enquiry.<br />
<strong>Report</strong> submitted by Ross Knechtel<br />
30
City of Guelph Senior Services <strong>Report</strong><br />
The City of Guelph is proud to be closely connected to the Guelph Wellington Senior’s<br />
Association’s members, staff and Board of Directors. The spirit of collaboration, the delivery of<br />
programs that meet the needs of all seniors, and our shared interest in continually improving our<br />
services and supports for all older adults keeps the GWSA and the City on our connected and<br />
shared path together. It’s this shared path and shared interests that keeps the Evergreen Seniors<br />
Community Centre humming along. From the amazing volunteers that support the Evergreen’s<br />
front desk, kitchen and dining room operations, activity groups, annual events and communitybased<br />
programs to the GWSA and City of Guelph staff that continually go above and beyond to<br />
make a difference for all Evergreen patrons and guests. It’s a unique partnership and one that the<br />
collective City team is very happy to be a part of. The efforts of the entire Evergreen family are<br />
appreciated and do not go unnoticed.<br />
As with any given year, we’ve seen many changes. We’ve recently added Tonie Sacchetti and<br />
Samantha Ferrier to the Evergreen family. Tonie is covering the Senior Services Recreation Coordinator<br />
position while Jocelyn Pedersen is supporting the City’s Aquatics team, and Samantha<br />
is covering Becky MacDonald’s Volunteer Co-ordinator role while she is away on maternity<br />
leave. Sam and Tonie have already made themselves at home, and, based on conversations that<br />
I’ve had, are welcomed additions to the team. Under Tracy Benson’s guidance, we continue to<br />
supplement our front desk team with a variety of competent and friendly part-time staff. Finally,<br />
I’m relatively new to my role at the Evergreen as well. I’ve been handed the Evergreen reins<br />
from Wendy Kornelsen and have enjoyed getting to know staff, volunteers and members alike.<br />
We’ve also experienced some bittersweet changes at the Evergreen. Long time volunteers<br />
Dorothy and Art Riley have decided to “retire” from volunteering at the Evergreen to actually<br />
relax and enjoy their retirements. Dorothy and Art have been with the Evergreen since the doors<br />
opened in <strong>19</strong>92 and have been great contributors to the Evergreen family. Dorothy and Art –<br />
thank you for all your time and service. You’ll be missed!<br />
This year also marks Kim Barton’s retirement from her position at the City of Guelph. Kim has<br />
been a regular face at the Evergreen since January 2012 and has continued to maintain high<br />
standards in all aspects of her position. Kim has also been a great friend and support to her<br />
teammates and Evergreen contacts. We’ll all miss her very much.<br />
Over the p<strong>rev</strong>ious 12 months, the Evergreen has seen many internal and external improvements.<br />
Most evident was the resurfacing of the parking lot and walkways around the Centre. Less<br />
evident but equally important are the improvements we’ve made to the waterproofing membrane<br />
underneath the parking lot, improvements to our heating and ventilation systems, and a deep<br />
cleaning and resurfacing of our Evergreen kitchen. Finally, the dedicated maintenance team<br />
continues with their annual deep cleans, lighting upgrades, and floor cleaning and resurfacing.<br />
It’s been an eventful year with many changes for all of us. Speaking on behalf of the City of<br />
Guelph, we’re very proud and grateful to be partners, supporters and friends with the GWSA<br />
Board, volunteers and amazing members.<br />
All the best for the coming year!<br />
Adam Rutherford<br />
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GWSA’s Path Forward<br />
The current GWSA Board is honoured to serve the members of the GWSA and the broader<br />
community of Seniors in the City of Guelph. We intend to pursue several priorities in the coming<br />
year, including:<br />
1. Governance. Conduct a comprehensive <strong>rev</strong>iew of Governance documents and prepare<br />
recommendations for the Board and membership on proxy voting as requested at the May<br />
13 Special Membership meeting. Additional areas that need attention include the<br />
fiduciary duties that Board members owe the association; the rules governing conflicts of<br />
interest; the Board’s responsibility to inform members about significant events or<br />
decisions; and careful spending of association funds.<br />
2. Strategic planning. GWSA’s most recent strategic plan has not been updated since 2013.<br />
We need to <strong>rev</strong>iew and update it to reflect the organization’s current climate and find<br />
opportunities to better serve and represent GWSA’s members and Seniors throughout<br />
Guelph.<br />
3. Diversify funding. The GWSA appreciates our ongoing partnerships with the United<br />
Way Guelph Wellington Dufferin and the City of Guelph. We need to develop additional<br />
sources of funding to expand current offerings and strengthen GWSA’s financial footing.<br />
4. Re-establish the Advocacy unit. Seniors face a wide variety of challenges every day.<br />
The GWSA can play a larger role in educating Seniors; advocating for changes that<br />
benefit Seniors; and developing services Seniors need. Advocacy happens at the<br />
individual level, municipal level and provincial level. We plan to begin laying<br />
groundwork for the GWSA Advocacy unit.<br />
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Thanks to Our Contributors<br />
For the 12 Months Ending March 31, 20<strong>19</strong><br />
Donors and Supporters for the CSS<br />
The United Way Guelph Wellington Dufferin<br />
The City of Guelph<br />
The Guelph Family Health Team and Diabetes Care Guelph<br />
The Arthritis Society<br />
All Saint's Lutheran Anglican Church<br />
The Elliott Community<br />
Schlegel Villages: The Village of Riverside Glen Retirement Residence<br />
The Chartwell Royal on Gordon Retirement Residence<br />
The Salvation Army Guelph Citadel<br />
The County of Wellington Housing Services<br />
The Guelph Community Foundation<br />
The Co-operators<br />
Trinity United Church<br />
Harcourt United Church<br />
Dublin Street United Church<br />
Beehaven Apiaries, Alma<br />
Neob Lavendar, Niagara Falls<br />
The many staff from academic, health and community services who support CSS clients<br />
and education initiatives.<br />
Also contributing are:<br />
GWSA Activity Groups Net Remittance $ 3,856.00<br />
Our financial section of the <strong>Annual</strong> <strong>Report</strong> will not publish the remittance amount of individual<br />
Activity Groups because late remittances from Activity Groups were received after fiscal year<br />
end.<br />
Special Activities: Net Remittance $10,836.00<br />
Includes:<br />
Dances, Variety Show, Book Nook, The Day Before,<br />
Sentinel <strong>New</strong>sletter, and the Travel Group<br />
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A heartfelt thank you to our<br />
donors and supporters<br />
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