SHEFFIELD BOTANICAL GARDENS - University of Sheffield

SHEFFIELD BOTANICAL
GARDENS
MANAGEMENT AND
MAINTENANCE PLAN 2007

SHEFFIELD BOTANICAL GARDENS
MANAGEMENT& MAINTENANCE PLAN
PART A - MANAGEMENT & MAINTENANCE
PLAN
A1. INTRODUCTION TO THE SHEFFIELD BOTANICAL
GARDENS MANAGEMENT & MAINTENANCE PLAN
A1.1 PREVIOUS PLAN 1
A1.2 PRESENTATION OF THE MANAGEMENT PLAN 2
A1.3 PURPOSE OF MANAGEMENT AND MAINTENANCE
PLAN
A1.4 PEOPLE INVOLVED IN PREPARING THIS PLAN 2
A1.5 MEMBER / SENIOR OFFICER SUPPORTING
STATEMENT
A2. SITE DESCRIPTION / EXISTING PARK 4
A2.1 SITE STATISTICS 4
A2.2 GENERAL DESCRIPTION 5
A2.3 PHYSICAL & LOCATION 6
A2.4 HISTORY & DEVELOPMENT 7
A2.5 LANDSCAPE CHARACTER ASSESSMENT 8
A2.6 FACILITIES & FEATURES 9
A2.7 OWNERSHIP
A2.8 STATUS, FORMAL DESIGNATION & CONSTRAINTS 10
A2.9 USE OF THE SITE
A2.10 CULTURAL & AESTHETIC VALUE 11
A2.11 CURRENT STAKEHOLDERS 12
A2.12 ACCESS & BARRIERS TO USE
A2.13 STAFF & MAINTENANCE
PAGE
No’s
1
2
3

A2.14 GARDEN OWNERSHIP, TRUST 12
A3. POLICY CONTEXT 13
A3.1 SHEFFIELD CITY COUNCIL VISION AND
PRIORITIES
A3.2 SHEFFIELD PARKS REGENERATION STRATEGY 13
A3.3 STRATEGY FOR HERITAGE PARKS AND GREEN
SPACES OF SHEFFIELD
A3.4 CITY STRATEGY 14
A3.5 SHEFFIELD’S ENVIRONMENT STRATEGY 14
A3.6 B.A.P. (BIODIVERSITY ACTION PLAN) (SCC) 14
A3.7 LOCAL AGENDA 21 / LOCAL STRATEGIC
PARTNERSHIP
PAGE
No’s
A3.8 UNITARY DEVELOPMENT PLAN (UDP) 14-15
A3.9 LOCAL CULTURAL STRATEGY (SCC) 15
A3.10 CRIME REDUCTION STRATEGY (SCC) 15
A3.11 COMMUNITY STRAEGY (PWC) 15
A3.12 EQUALITY STRATEGY (PWC) 16
A3.13 BYELAWS 16
A4. VISION 17
A5. AIMS & OBJECTIVES 18
A5.1 TO CREATE A WELCOMING PLACE 18
A5.2 PROVIDE A CLEAN AND WELL MAINTAINED SITE 18
A5.3 TO PRESERVE AND PROMOTE THE
CONSERVATION AND HERITAGE OF SHEFFIELD
BOTANICAL GARDENS
A5.4 TO MARKET THE SITE APPROPRIATELY TO
INCREASE AWARENESS AND USAGE
13
13
14
19
19

A5.5 TO ENSURE A HEALTHY, SAFE AND SECURE SITE
FOR RECREATION
A5.6 TO MANAGE THE SITE THROUGH SUSTAINABLE
POLICIES
A5.7 TO MAXIMISE COMMUNITY INVOLVEMENT IN THE
MANAGEMENT OF SHEFFIELD BOTANICAL
GARDENS
A5.8 TO ENSURE THAT SHEFFIELD BOTANICAL
GARDENS ARE EFFECTIVELY MANAGED
A6. MANAGEMENT 21
A7. MAINTENANCE 22
A7.1 MAINTENANCE SCHEDUAL
A7.2 GARDENERS
A7.3 TREE WORK
A7.4 BUILDINGS
A8. MARKETING AND PROMOTION 24
A9. FINANCE AND RESOURCES 26
A9.1 INCOME
A9.2 SBGT & FOBS
A9.3 GARDENING RUNNING COSTS
A9.4 FINANCIAL OUTLINE
A10. MONITORING AND REVIEW 28
A10.1 EXTERNAL MONITORING ASSESMENT
A10.2 PUBLIC USE AND SATISFACTION
A10.3 FURTHER DEVELOPMENTS
PAGE
No’s
20
20
20
20

PART B – ANNUAL APPENDICES
PAGE
No’s
B1. THE BOTANICAL GARDEN STAFF & CONTACT LIST 29-
B2. GREEN FLAG POSITION STATEMENT 31
B2.1 A WELCOMING PLACE 31
B2.1.1. WELCOMING
B2.1.2. GOOD AND SAFE ACCESS
B2.1.3 SIGNAGE
B2.1.4. EQUAL ACCESS FOR ALL
B2.2. HEALTH, SAFETY AND SECURITY 39
B2.2.1 SAFE EQUIPMENT AND FACILITIES
B2.2.2. PERSONAL SECURITY
B2.2.3. DOG FOULING
B2.2.4. APPROPRIATE PROVISION OF FACILITIES
B2.2.5. QUALITY OF FACILITIES
B2.3. CLEAN AND WELL MAINTAINED 42
B2.3.1. LITTER AND WASTE MANAGEMENT
B2.3.2. GROUND MAINTENANCE AND
HORTICUTURE
B2.3.3. BUILDINGS AND INFERSTRUCTURE
MAINTENANCE
B2.3.4. EQUIPMENT MAINTENANCE
B2.4 SUSTAINABILITY 44
B2.4.1. ENVIROMENTAL SUSTAINABILITY

Sustainability continued
B2.4.2. PESTICIDES
B2.4.3. PEAT USE
B2.4.4. WASTE MINIMISATION
B2.4.5. ARBORICULTURAL AND WOODLAND
MANAGEMENT
B2.4.6 SERVICES
B2.5. CONSERVATION AND HERITAGE 46
B2.5.1. CONSERVATION OF NATURAL FEATURES
B2.5.2. WILD FLORA AND FAUNA
B2.5.3. CONSERVATION OF LANSCAPE
FEATURES
B2.5.4. CONSERVATION OF BUILDINGS AND
STRUCTURES
B2.6. COMMUNITY INVOLVEMENT 47
B2.6.1. COMMUNITY INVOLVEMENT IN
MANAGEMENT & DEVELOPMENT
INCLUDING OURREACH WORK
B2.6.2. APPROPRIATE PROVISION FOR
COMMUNITY
B2.7. MARKETING 50
B2.7.1. MARKETING AND PROMOTION
B2.7.2. PROVISION OF APPROPRIATE
INFORMATION
B2.7.3. PROVISION OF APPROPRIATE EDUCATION
EDUCATION INTERPRETATION /
INFORMATION
PAGE
No’s

B2.8. MANAGEMENT 51
B2.8.1. IMPLEMENTATION OF MANAGEMENT
PLAN
B3. ANNUAL MANAGEMENT ACTION PLAN 53
B4. ANNUAL MAINTENANCE PLAN
B5. ANNUAL BUDGET PLAN 64
B6. ANNUAL MARKETING & PROMOTION 66
B7. GREEN FLAG JUDGES COMMENTS 67
PAGE
No’s
63

P ART C. - SHEFFIELD CITY COUNCIL
APPENDICES
C1. DEL HEALTH AND SAFETY POLICY
C2. SAFE REMOVAL OF NEEDLES AND SYRINGES
C3. BYELAWS (via our website link)
C4. SCC ENVIRONMENTAL POLICY
C5. SCC USE OF PESTICIDE POLICY
C6. SCC USE OF PEAT POLICY
C7. EVENTS SECTION AIMS AND OBJECTIVES
C8. CORPORATE FEEDBACK LEAFLET – TELL US WHAT
YOU THINK
C9 POLICE ENFORCEMENT DISTRICTS
C10 FOBS LECTURE PROGRAME
C11 FOBS CRAFT CLUB ACTIVITIES
C12 ANNUAL WORK CALENDAR
Marketing Materials
Ca. RIDDLE TRAIL LEAFLET
Cb. BOTANICAL GARDEN LEAFLET

SHEFFIELD BOTANICAL GARDENS
MANAGEMENT & MAINTENANCE PLAN
PART A - MANAGEMENT & MAINTENANCE PLAN
A1. INTRODUCTION TO THE SHEFFIELD BOTANICAL
GARDENS
MANAGEMENT & MAINTENANCE PLAN
The Managers of
Sheffield Botanical Gardens
Sheffield City Council
Parks and Countryside Service
Date of Writing November 2005
Date of Approval & Adoption January 2006
Date of Last Review September 2006
Date of Next Review September 2007
A1.1 PREVIOUS PLANS
The Sheffield Botanical Gardens is managed by the Parks and
Countryside Service within Sheffield City Council. This management plan
has been developed from the ‘Heritage Lottery Fund 10 Year
Management & Maintenance Plan 2005-15’ – drafted in line with HLF
guidelines.
A copy of the Sheffield Botanical Gardens Heritage Lottery Management
Plan can be found at:
http://www.sheffield.gov.uk/out--about/parks-woodlands-countryside/gardens/sheffield-botanical-gardens/management-plan
The Heritage Lottery Fund website can be found at:
http://www.hlf.org.uk
This management plan has been produced by Sheffield City Council’s
Parks and Countryside Service to assist management of the Gardens to
hopefully achieved Green Flag status. We also aspire to a Green
Heritage bid for Sheffield Botanical Gardens in future years.
1

A1.2 PRESENTATION OF THE MANAGEMENT PLAN
The Parks and Countryside Service have reviewed their approach to the
Green Flag Management & Maintenance Plan, developing a new
framework, which divides the Plan into 6 Parts for ease of reference,
updating and navigation.
• Part A - is the Management & Maintenance Plan;
• Part B - contains the annually updated information;
• Part C - any generic appendices
A1.3 PURPOSE AND PRESENTATION OF MANAGEMENT &
MAINTENANCE PLAN
The purpose of this Plan is:-
• To support & contribute to the aims & objectives for managing &
maintaining this Garden.
• To monitor the improvements to site management and customer
service in accordance with the criteria of the Heritage Lottery
Management Plan, Green Flag and Charter Mark.
It is a dynamic document to guide the site manager and all those involved
in achieving the vision for the site.
A1.4 THOSE INVOLVED IN PREPARING THIS PLAN
Sheffield Botanical Gardens has undergone a recent, Restoration and
Regeneration Project. This has been successfully achieved through a
partnership combining:-
• Sheffield City Council (SCC) Parks, & Countryside Service (P&C)
• The Friends of the Botanical Gardens Sheffield (FOBS)
• The Sheffield Botanical Gardens Trust (SBGT)
• The Sheffield Town Trust (STT)
• The University of Sheffield Landscape Department
This Partnership Group has been actively involved since the bid to the
Heritage Lottery Fund (HLF) in 1995, through the project implementation
and as part of the process of preparing the HLF Management &
Maintenance Plan.
2

A1.4 THOSE INVOLVED IN PREPARING THIS PLAN - Continued
The production of the HLF 10 Year Management & Maintenance Plan and
subsequently this plan, has involved consultation activities from individual
discussions to workshops. Some workshops involved representatives
from all sections of Parks and Countryside, DEL Premises and Assets and
other SCC officers, The Partnership Group, general public and other key
stakeholders such as the SCC Conservation Officer.
This process ensured an agreed vision and action plan forming the basis
for sound future management as required by the Heritage Lottery Fund’s
Urban Parks Programme. Parks and Countryside staff compiled the final
management plan.
A1.5 MEMBER/SENIOR OFFICER SUPPORTING STATEMENT
Formal support for the Heritage Lottery Fund - HLF Management &
Maintenance Plan is recorded in a Band A report which was approved
January 2006.
© Megg Julien
3

A2. SITE DESCRIPTION / EXISTING
2.1 SITE STATISTICS
Name of Site: Sheffield Botanical Gardens
Address: Clarkehouse Road, Sheffield, South Yorkshire S10 2LN
Location: 1.5 miles from the City Centre, in the western suburbs.
Grid ref: SK 335 863 & SK337 862
Size of whole site: 7.9 hectares (19 acres)
Site Owner Sheffield Town Trust
Site Management: Sheffield City Council SCC
Parks and Countryside Service
Designations a) The Park is listed as Grade II on the English
Heritage Register of Parks and Gardens of Special
Historic Interest.
b) Parks and Countryside Service
listed as a City Park and Heritage Site.
c) Locally listed on the UDP
Schedule of Historic Parks and Gardens
Constraints: a) Sheffield City Council Byelaws with respect to
Pleasure Grounds (see Appendix C3)
b) Contracts with HLF and other major funding
organisations.
4

A2.2. GENERAL DESCRIPTION
Sheffield Botanical Gardens is a 19-acre garden, originally designed by
Robert Marnock (1800-1889) in the “Gardenesque” style. The Gardens
date from 1833 and are grade 2 listed by English Heritage due to the
preservation of much of the original design, and the concentration of
historical listed buildings and structures.
The Botanical Gardens house the Glass Pavilions, which are some of the
earliest curvilinear glass structures ever built. The Gardens are a popular
public open space, with strong botanical and horticultural interest, for all
members of the community. Entry is free there is no charge except for
special events.
A2.3. PHYSICAL & LOCATION
The Gardens are situated one mile south west of Sheffield city centre. The
site is set on a south-west slope aspect within a residential area and close
to local businesses, major hospitals and Sheffield University. The
Gardens are located at 120m altitude. The soil is a slightly acid clay loam.
5

A2.3. PHYSICAL & LOCATION - Continued
Visitors to the Botanical Gardens from Clarkehouse Road are welcomed
under a Gatehouse Entrance Arch which houses the souvenir shop and
visitor point. The tearoom and public facilities can be found with views
over the formal Victorian bedding displays. This leads you on to the
central feature of the Gardens the sweeping lawns with mature trees
which create a setting for the restored linear Glass Pavilions along a
promenade. The grand central Broadwalk is bordered by two colourful
herbaceous borders and leads you to the recently restored fountain.
Map showing local streets and the Main Entrance to the Botanical
Gardens
6

A2.4. HISTORY & DEVELOPMENT
Key dates in the history of the Gardens include:
1834 Robert Marnock appointed as first Curator
1836 Gardens opened to public
1840 John Law appointed as Curator
1842 Pavilions badly damaged by hailstorm
1846 John Law publishes his first plant catalogue
1859 John Ewing appointed as Curator
1898 M J Bennett appointed as Curator
1898 Sheffield Town Trust took over management of the Gardens
1900 Ridge and furrow glass corridors were
demolishedClarkehouse Road re-aligned removing many
original service buildings behind the glasshouses.
1915 C J Curtis appointed as Curator
1935 Colonnade built linking the glass domes
1942 Pavilions damaged by bomb raid
1945 Osborn Field donated to Gardens by Sir Samuel Osborn
1948 Andrew Snoddy appointed as Curator
1951 Gardens leased to Sheffield City Council on a 99 year lease at a
peppercorn rent of 1 shilling a year
1953 Statue of Pan erected in the Rose Garden
1956 Harry Hart appointed as Curator
1958 Pavilions restored by Sheffield City Council
1960 Central Dome converted into an aviary
1961 Crimea War Memorial moved to Gardens from city centre
1963 Aquarium constructed in the East Dome
1968 Don Williams appointed as Curator
1980's Gardens fall into decline as maintenance budgets are reduced
1984 Friends of the Botanical Gardens Sheffield (FOBS) formed.
Gardens are Grade II listed by English Heritage on the Register of Parks
& Gardens of Special Historic Interest.
1986 Marnock Garden financed by a gift from the Town Trust, to mark the
150 th anniversary of the Gardens
1993 FOBS start undertaking practical maintenance work in the Gardens
1995 Don Williams retires as Curator, no new curator is appointed, the Gardens
are managed through the PWC Service structure
1996 Partnership formed between the Town Trust, Sheffield City Council
FOBS and the University of Sheffield to prepare a bid to the Heritage
Lottery Fund Urban Parks Programme for the restoration of the
Gardens
1996 FOBS set up the Sheffield Botanical Gardens Trust, a registered charity.
1997 Gardens awarded a £5.06mill grant from the Heritage Lottery Fund
1999 Joe Rowntree appointed as Curator.
The first phase of the implementation work starts on site.
2003 Restored Pavilions opened by HRH Prince Charles, Prince of Wales
2005 The restoration project is completed
7

A2.5. LANDSCAPE CHARACTER ASSESSMENT
The key features of the Gardens are surrounded by winding paths and
informal plantings that create distinct character zones. The ethos of the
regeneration project was the restoration of the key features and the
reinstatement of the main open spaces, views and vistas from the late
19th century layout. The Restoration Management Plan process resulted
in 18 distinct character areas being developed. Each of these is unique,
and is based on a geographical or botanical theme. The character of
these areas will be maintained and enhanced, by predominant use of
plants that are appropriate to each theme that also are not in use in other
areas.
AREAS NAME OF GARDEN
AREA
A-B
WEBSITE LINK
Four Seasons Garden http://www.sbg.org.uk/fourseason.asp
C Glass Pavilion http://www.sbg.org.uk/pavilion1.asp
E Birch Hill http://www.sbg.org.uk/birchhill.asp
D / F-G Main Entrance &
Victorian Gardens
Main Lawns
H Rock and Water
Garden
http://www.sbg.org.uk/gardenesquegdn.asp
http://www.sbg.org.uk/pennine.asp
J Osborn Field http://www.sbg.org.uk/osbornefield.asp
K Marnock Garden http://www.sbg.org.uk/marnockgdn.asp
L Mediterranean Climate
Garden
M Rosarium Garden
(Rose Garden)
http://www.sbg.org.uk/medgdn.asp
http://www.sbg.org.uk/rosegdn.asp
N Asia Garden http://www.sbg.org.uk/asiangdn.asp
P Evolution Garden http://www.sbg.org.uk/evolutiongdn.asp
Q
S
U
V
Woodland Garden http://www.sbg.org.uk/woodland.asp
Award of Garden Merit
Border
http://www.sbg.org.uk/AGMgdn.asp
Prairie Area http://www.sbg.org.uk/prairie.asp
Thompson Road
Entrance and Walk
http://www.sbg.org.uk/thompsonroad.asp
8

A2.6 FACILITIES & FEATURES (NATURAL, PHYSICAL, DESIGNED &
BUILT)
1. Main Facilities
• Curator’s House Restaurant & Tea rooms
• Gatehouse Shop & Information point
• Public Toilets: at the top & bottom of the Gardens
• Classroom access by appointment: no open public access
2. Key Features
• Gatehouse and Main Entrance
• Curator’s House
• South Lodge
• Curvilinear Glass Pavilions
• Perimeter boundaries and gates
• Fossil Tree
• Bear Pit
• Pan Statue
• Fountain and water features
• Riddle Trail Structures
• Garden: Landscape Character Areas
A2.7 OWNERSHIP
The Gardens are owned by
Sheffield Town Trust and are
managed by Sheffield City
Council’s Parks and
Countryside Service on a long
lease.
9

A2.8 STATUS, FORMAL DESIGNATIONS & CONSTRAINTS
The full details of the status and formal designations can be found in the
HLF 10 Year Management & Maintenance Plan.
http://www.sheffield.gov.uk/out--about/parks-woodlands-countryside/gardens/sheffield-botanical-gardens/management-plan
In summary these are:-
• The Gardens are Listed Grade II on the English Heritage Register
of Parks and Garden of Special Historic Interest and the Glass
Pavilions Grade II* on the English
Heritage Register of listed buildings and structures
• Locally listed on the UDP Schedule of Historic Parks and Gardens
• Parks and Countryside Service listed as a City Garden and
Heritage Site.
The full details of the constraints on the Gardens can be found in the HLF
10 Year Management & Maintenance Plan. In summary these are:-
• Sheffield City Council Byelaws with respect to Pleasure Grounds
• Contracts with HLF and other major funders
• The long leasehold relationship with the Sheffield Town Trust,
which is a registered charity.
A2.9 USE OF THE SITE
The Gardens are used as:
• A public park for all the citizens of Sheffield and visitors from
outside Sheffield. A wide variety of events are held each year,
including Promenade Theatre, the Art in the Gardens and a
Broomhill Festival event as well as local schools activity
programmes.
• The framework for Botanical and Horticultural Collections, including
national plant collections, of Weigela and Diervilla and approval is
awaited for the following collections: Caprifoliaceae family
collection, Epimedium, Sarcococca and Parthenocissus.
• The venue for a variety of trials, experiments and to undertake joint
research with a number of local national and international
organisations including the University of Sheffield and the Plant
Collections Network of Britain & Ireland.
• The base for the Friends of the Botanical Gardens Sheffield, who
undertake practical work, give guided tours and organise a
programme of lectures and well as organising a wide range of
fundraising events annually. (See appendix C).
10

• The base for the Florilegium Society at Sheffield Botanical
Gardens; the third such organisation established in the world. They
are working to establish an archive of botanical illustrations of the
plants within the Botanical Gardens.
• The base for around nine regular specialist garden societies
including the Evergreen Disabled Gardeners Club and U3A (a
national community organisation which runs environmental painting
activities in the Gardens)
A2.10 CULTURAL & AESTHETIC VALUE
The Gardens are considered to be of outstanding cultural and aesthetic
value. More detail of their design and heritage significance can be found
in the HLF 10 year Management & Maintenance Plan. (For information
visit the following website)
http://www.sheffield.gov.uk/out--about/parks-woodlands-countryside/gardens/sheffield-botanical-gardens/management-plan
Cultural and aesthetic aspects of the Gardens have been developed and
enhanced through the restoration process, by the physical improvements
to building, structures, the designed landscape and rejuvenated and
innovative new plantings. The Gardens have been restored in the light of
historical research into Sheffield Botanical Gardens and also the national
support from a variety of organizations. The Parks and Gardens
regeneration strategy has been followed to ensure we establish the
Gardens back into the hearts and lives of the community. Active
participation has been encouraged on a variety of levels from volunteering
to attending events. The annual theatre programme, the Jazz in the
Gardens concerts, Art in the Gardens show, A Real Magical Christmas
have all been ways to attract visitors into the Botanical Gardens. For
further information on events in the Botanical Gardens visit:
http://www.sbg.org.uk/events.asp
The Riddle Trail, developed in conjunction with the SCC Libraries Service
continues to add the breadth of the Gardens’ value and can appreciated
on many levels. See appendix C
11

A2.11 CURRENT STAKEHOLDERS
• Sheffield City Council Parks & Countryside Service, (SCC) and
(P&C)
• The Friends of the Botanical Gardens Sheffield (FOBS),
• The Sheffield Botanical Gardens Trust (SBGT),
• The Sheffield Town Trust (STT)
• The University of Sheffield Landscape Department
• The leaseholder of the Curator’s House Tea Rooms and
Restaurant
• The leaseholder of the Gatehouse Gift Shop
A2.12 ACCESS & BARRIERS TO USE AUDIT
An inclusive approach has been taken to make the Gardens as accessible
and enjoyable as possible for all visitors, including those with a wide
range of disabilities. All Garden areas are accessible to those in
wheelchairs, with sloping paths providing alternative routes where the
main access is via steps. Sensory planting is included throughout the
Gardens and is not restricted to particular areas. The Parks and
Countryside Service have carried out the “Barriers to Use” Audit and a
report including recommendations will be available shortly.
A2.13 STAFF & MAINTENANCE
The maintenance of the soft landscaping elements of the Gardens is
undertaken by the District Parks Officer, the Botanical Garden’s Curator,
the Gardens Supervisor and 5 full time and two part time Garden staff with
members of FOBS undertaking regular Garden maintenance and special
projects.
A2.14 GARDEN OWNERSHIP, TRUSTS
The Gardens are owned by Sheffield Town Trust and are leased to
Sheffield City Council to manage for a peppercorn rent. The original lease
commenced on 25 th December 1951 for a 99 year period, with an option for
the Sheffield Town Trust to terminate every 21 years. The lease was
renegotiated in 1997/98 to comply with HLF requirements
regarding the unexpired time on the lease, (the lease and subsequent deed
amendments are held with the SCC City Solicitor. The Sheffield Town
Trust is a registered charity (charity number 223760) and is involved in
many projects across the city.
The Sheffield Botanical Gardens Trust (charity number 1057845) was
set up in 1996 by the Friends of the Botanical Gardens to support and
fundraise for the Gardens, in particular for the restoration project. The
objects of the charity are ‘To improve and refurbish Sheffield Botanical
gardens, it’s collections and it’s buildings for the education and benefit
of the inhabitants of Sheffield and it’s surrounding areas’
12

A3. POLICY CONTEXT
A3.1 SHEFFIELD CITY COUNCIL VISION AND PRIORITIES
The Sheffield City Council Vision and Priorities are as follows:
• To be among the Best performing Councils
• To become a thriving and competitive City
• To provide a Cleaner Greener and Safer City
• To encourage successful neighbourhoods
• To Close the Gap
• To provide sound financial management
A3.2 SHEFFIELD PARKS REGENERATION STRATEGY
Sheffield’s Parks Regeneration Strategy is the long-term plan for the
regeneration of Sheffield's green space. The strategy aims to continuously
improve the management of green space for people, wildlife and heritage
by:
• working in partnership with others;
• supporting communities to become actively involved with the
management of their green spaces and assisting us in
determining standards;
• making the best use of existing resources;
• securing additional resources to improve services.
The repair, restoration & regeneration of the Sheffield Botanical Gardens
are a flagship example of the success of this strategy.
Further information regarding this strategy can be found on our Website:
http://www.sheffield.gov.uk/out--about/parks-woodlands--countryside/allabout-us/parksregeneration-strategy
A3.3 STRATEGY FOR HERITAGE PARKS AND GREEN SPACES OF
SHEFFIELD
The strategy (1996) is based on extensive research into the historic
landscapes in the City of Sheffield. It is structured to give an objective and
independent view of the value of some of the city’s heritage parks sites.
The strategy identifies the heritage merit and benefit of individual parks
across the city, including Sheffield Botanical Gardens. The
recommendations within the Strategy to conserve the heritage value of
the Gardens have been encompassed in the recent restoration
project. Copies of this strategy are held by the Development Section of
Parks, Woodlands and Countryside and are also available in the Sheffield
Local Studies Library. A Supplement to this Strategy was published in
2002.
13

A3.4 CITY STRATEGY
City Strategy 2005-2010
Led by the Sheffield First Partnership, this strategy has several main
aims:
• To provide a framework for Sheffield’s continued transformation
during 2005-2010, and a vision for the future
• To identify and address the key issues facing Sheffield
• To present a united view to government and the European Union in
attracting the support and resources to do what needs to be done.
Further detail is available at:
http://www.sheffieldfirst.net/sheffield-city-strategy
A3.5 SHEFFIELD’S ENVIRONMENT STRATEGY
In 2001, the City Council set up a Local strategic Partnership, with
responsibility for ensuring that the social, economic and environmental
well being of the city is delivered in an integrated way. The Sheffield First
for Environment partnership produced an environmental strategy for the
city, in 2003, which sets out a vision of what the city wants to achieve,
based on community involvement and covers six key challenges. This
strategy is currently under review and consultation. A new strategy will be
produced during 2007.
A copy of the present strategy and other key documents can be found at
http://www.sheffieldfirst.net/our-partnerships/sheffield-environmentpartnership/key-documents
A3.6 B.A.P. (BIODIVERSITY ACTION PLAN) (SCC)
The Sheffield Local Biodiversity Action Plan is held by the Ecology Unit,
which forms part of the Parks and Countryside Service. The BAP is
produced in partnership with the Sheffield and Rotherham Wildlife Trust. The
current BAP comprises nine habitat action plans and ten species action
plans.
In April 2000 a wildlife survey was undertaken in the Botanial Gardens
by SCC Ecology Department. This included a Common Bird Census
carried out in July 2000. The Gardens provide a valuable green habitat in
an urban area and host a good variety of bird species.
http://www.sheffield.gov.uk/out--about/parks-woodlands-countryside/ecology-service/biodiversity-action-plans
14

A3.7 LOCAL AGENDA 21 / LOCAL STRATEGIC PARTNERSHIP
In 2001 the City Council set up a Local Strategic Partnership, with
responsibility for ensuring that the social, economic and environmental
well being of the city is delivered in an integrated way. The Sheffield “First
for Environment” partnership have now produced a final draft
environmental strategy for the city which sets out a vision of what the city
wants to achieve, based on community involvement. Sheffield Botanical
Gardens is recognised as a flagship site.
A3.8 UNITARY DEVELOPMENT PLAN (UDP)
Sheffield Botanical Gardens is Listed on the Local Schedule of Historic
Parks and Gardens in Sheffield as part of the City’s Unitary Development
Plan. This document is currently being reviewed and a new Sheffield
Development Framework will be produced to guide future planning and
developments across the city.
Further details are available via the Planning Service website:
http://www.sheffield.gov.uk/in-your-area/planning-and-citydevelopment/planningdocuments
A3.9 LOCAL CULTURAL STRATEGY (SCC)
Sheffield’s ambition for culture is identified in the Sheffield First
Partnership (the local strategic partnership) City Strategy 2002-5 and this
ambition cascades through City Council Service Plans. The cultural vision
for Sheffield is as follows:
‘Sheffield will be recognised culturally as a vibrant city of European
distinction. Culture will be critical to Sheffield’s social and
economic well being, contribute substantially to the city’s
atmosphere and be central to the quality of life of each
individual.’
The Parks, Woodlands and Countryside Service have been identified as
one of the primary elements of cultural provision for the city. Key targets
are set using a combination of BVPI’s, national standards and local
indicators which form the basis of regular reporting at corporate, directorate
and individual service levels.
http://www.sheffieldfirst.net/our-partnerships/culture-and-sport
A3.10 CRIME REDUCTION STRATEGY (SCC)
Sheffield’s Crime Reduction Strategy (2002-5) has been produced by the
Sheffield First for Safety Partnership. There is no specific mention of
parks and green spaces within the Strategy although P.W.C. contribute to
a number of initiatives to combat fear of crime and anti-social behavior.
Vandalism and crime is minimal in the Sheffield Botanical Gardens as the
Gardens are locked at night. CCTV has been installed as part of the
restoration Project to protect the restored built heritage (such as the glass
15

Pavilions) and to increase visitor safety. Key buildings have been restored
and are now regularly used eg the Curator’s House Tea Rooms &
Restaurant and the South Lodge, (now occupied once again as a
domestic residence with security duties in the Gardens). The Gardens
also benefit from dedicated site-based staff, the number of which has
been increased as part of the restoration project.
http://www.sheffieldfirst.net/our-partnerships/safer-communities
A3.11 COMMUNITY STRAEGY (PWC)
The Parks, Woodlands and Countryside Service are aiming to develop and
implement a PWC Community Strategy. The Community Services Section
are currently investigating benchmarking with other S.C.C. services and
the Gardens will work within the guidelines of the strategy once finalised.
A3.12 EQUALITY STRATEGY
The Parks and Countryside Service (P&C) has developed an Equality Plan
(2004-6) which directly addresses, achieving The Equality Standard for
Local Government, which has been developed under the joint guidance of
the Employers’ Organisation for Local Government, the Commission
for Racial Equality, the Equal Opportunities Commission, the Disabilities
Rights Commission and the Audit Commission. It builds on the experience
of the Commission, which developed a Race Equality Standard for Local
Government in 1995 and embraces the principle that ‘quality means
equality’. Copies of this strategy are available from the Community Services
Section of P&C.
A3.13 BYELAWS
Sheffield Botanical Gardens is covered by the SCC byelaws, which cover
many of Sheffield’s parks and open spaces. The existing byelaws were
made in 1966 (amended in 1971) and relate to the powers in the Public
Health Act 1875 and Open Spaces Act 1906. A variety of powers do exist
to protect the public and the environment from possible conflicts of
interest, misuse and abuse. The byelaws cover such things as vehicular
use, cycling, ball games, events, picking flowers and many others. It is
widely recognised that some of the existing byelaws are now irrelevant in
today's society and consequently some byelaws are no longer enforced.
However, overhauling the existing byelaws is a considerable and
expensive legal task and until such a time that the relevant byelaws are
fully reviewed and amended the existing powers remain in place and are
enforced as and when appropriate.
Further information regarding the byelaws can be found on our website.
http://www.sheffield.gov.uk/out--about/parks-woodlands--countryside/allabout-us/byelaws
16

A4. VISION FOR SHEFFIELD BOTANICAL GARDENS
2006-16
The vision for Sheffield Botanical Gardens to quote from the Heritage
Lottery Fund Management Plan 2006 is:
'to provide a rich and enjoyable experience for all visitors
to the Gardens through its heritage, amenity, educational
and horticultural excellence’
17

A5. AIMS & OBJECTIVES FOR SHEFFIELD BOTANICAL
GARDENS
A5.1 CREATING A WELCOMING PLACE
AIM: To promote public access and an attractive and
welcoming environment for all visitors
OBJECTIVES
•
•
•
•
•
•
To maintain free public access for all visitors and promote the
Gardens to non-users.
To ensure the Gardens are open to the public.
To develop and promote the Gardens based on their special
historical, botanical and horticultural interest as a destination
for visitors from further a field.
Improve and extend access for people of all physical
and mental abilities, incorporating DDA compliance.
Provide a venue for appropriate activities, events and
displays which complement the historical, horticultural and
botanical objectives
Increase revenue streams, as appropriate, to meet the revised
running costs for the gardens.
A5.2 A CLEAN AND WELL MAINTAINED SITE
AIM: To conserve and enhance the Botanical
Gardens, recognizing their national
importance as a Grade II registered
historic designed landscape containing
a number of listed buildings
OBJECTIVES
• Encourage the active involvement of people and
organisations in supporting and caring for the Gardens by
means of voluntary activity, guardianship and financial
support
• Ensure high standards within the built landscape
•
•
Ensure effective repair procedures
Ensure careful development of the plant collections in
sympathy with the designed landscape, the character of
which will be maintained
18

A5.3 CONSERVATION & HERITAGE
AIM: To raise the profile of the Gardens to become a
‘flagship’ of botanical and horticultural excellence at
local, regional and national levels
OBJECTIVES
•
•
Maintain high standards of horticulture, including trials
Become a resource for biological teaching and research
• Explore innovative methods of sustainability
• Investigate the effects of climate change, utilising the borderline
hardy theme of the Gardens
• Maintain an accurate computerised plant records database
•
•
Promote links with other botanical gardens, plant collection
holders and plant societies
Promote the Gardens in specialist literature
A5.4 MARKET THE SITE APPROPRIATELY TO INCREASE
AWARENESS AND
USAGE
AIM: To provide a high quality education and training service
in horticulture and biology at all levels
OBJECTIVES
•
•
•
•
•
Develop an educational strategy
Improve physical facilities for education
Increase staff resources for education
Link with other educational establishments in Sheffield and
region
Develop educational literature linked to courses
• Develop appropriate interpretation material so visitors can
understand the plant collections at a variety of levels
19

A5.5 ENSURE A HEALTHY, SAFE AND SECURE SITE FOR VISITOR
AND STAFF
AIM: To provide a safe and secure environment for Gardens
users and staff
OBJECTIVES
•
•
To develop an effective security strategy.
Maintain high standards of health & safety
A5.6 TO MANAGE THE SITE THROUGH SUSTAINABLE POLICIES
AIM: To ensure a high quality site through sustainable
policies & practices
OBJECTIVES
• Maintain high standards of visitor facilities and services
•
•
Maintain high standards of maintenance
Maintain high standards of customer care
A5.7 TO MAXIMISE COMMUNITY INVOLVEMENT IN TO THE
GARDENS
AIM: To involve the community in the management of the
Gardens and to facilitate community use of the Gardens
and its facilities
OBJECTIVES
•
Review and develop methods of communication with the
local community
A5.8 T0 ENSURE THAT SHEFFIELD BOTANICAL IS MANAGED
EFFECTIVELY
AIM: To implement the newly revised and amalgamated 10
year Management Plan.
OBJECTIVES
•
•
Review the management plan annually
React positively to the Green Flag judges comments
20

A6. MANAGEMENT
Sheffield Botanical Gardens is leased from the Town Trust and managed by
Sheffield City Council. During the 1980 all council through the country had
their funding reduced which resulted in the decline of the Gardens.
In 1995/6 a partnership was established an applied to the Heritage lottery
was mde. This resulted in an extensive Gardens restoration project from
1999-2005.
The Gardens are now managed within the Parks and Countryside service
P&C and their responsibilities are to provide the open spaces to the residents
of Shefield. Below are some of the modern values provided by the P&C
service.
SOCIAL
PROVISION
opportunities for
organised activities,
meeting places for all
ages, promoting
community safety
HEALTH
& WELL-BEING
sport, recreation, healthy
living, food production and
environmental awareness
ECOLOGICAL
AWARENESS
value of being near to nature
Local Agenda 21,
Biodiversity, Ecology
environmental
sustainability,
conservation
LEISURE &
RECREATION
participation, play,
sports, walks,
games, activities,
pastimes,
entertainment
amusement, ,
spectating,
relaxation,
solitude
EDUCATIONAL
VALUE
ecology, green
space heritage “the
outdoor classroom”, national
curriculum, natural resource,
life long learning .
Modern
Values
LOCAL
IDENTITY
Parks &
Countryside
& other
Green Spaces
sources of pride,
aiding the identity
of an area - defining
urban character,
l l h it d
EQUALITY
OF
OPPORTUNIT
Y
accessible to all, free
socially inclusive
ii
LOCAL
REGENERATION
being a focus for
sustainable regeneration -
involving local residents, community
groups and local business,
developing partnerships and
enabling active
participation
AMENITY VALUE
providing amenities,
visual aspects, effecting how
an area is perceived,
landscape quality etc
CULTURAL
NEEDS
cultural heritage
local and city events,
fairs, arts, fund-raising
opportunities,
tourism
21
.

The Botanical Gardens is also managed in accordance with the Heritage
Lottery Fund 10 year Management & Maintenance Plan available on the
following website:
http://www.sheffield.gov.uk/out--about/parks-woodlandscountryside/gardens/sheffield-botanical-gardens/management-plan
A7. MAINTENANCE
Please refer to the HLF 10 year Management & Maintenance Plan
Chapter 6 for more detail on the following section, if required
A7.1 MAINTENANCE SCHEDULE - CONFIRM
The Parks and Countryside service employs the CONFIRM
Environmental (Southbank Systems). CONFIRM is a suite of ICT
products designed for the maintenance and management of all
environmental assets, including, grounds, trees and playgrounds and
property. The system’s Customer Services module is also utilised to
track and monitor service responses to all customer contacts made by
telephone, letter, email etc.
Maintenance Contracts, Schedules, Rates and Site Works are generated
using the system and our maintenance staff/ contractors receive work
tickets, as appropriate.
Fig B4.1: CON FIM system: Site Record relating to the Gardens
22

The Park’s Manager, Curator and site staff hold relevant copies of the
paper printouts and reports relating to the maintenance of the site, which
are generated via the system.
Sheffield Botanical Gardens is a complex and diverse site, with a multitude
of maintenance needs.
A7.2 GARDENING
As an aid to the Botanical Gardens staff an annual work calendar has been
produced to assist in weekly work tasks and targets. (see appendix C12)
As previously mentioned, the maintenance of the soft landscaping
elements of the Gardens is primarily undertaken by the Garden’s staff and
supplemented by the regular volunteer workforce (who are often highly
skilled in horticulture).
A7.3 TREE WORK
The maintenance responsibilities for trees within the Gardens lie with the
Botanical Gardens Curator and the Parks and Countryside Service’ Trees
and Woodlands Section. Work is arranged and overseen by the Trees and
Woodlands Section. Emergency work is normally passed to the specialist
Tree Team in Streetforce to undertake. Pre-planned work is generally put
out to tender using a list of preferred contractors developed by the
Corporate Contracts Management Unit, using approved tender and
related specification documents.
A7.4 BUILDINGS
The Botanical Gardens Curator, the DEL Premises and Assets Section are
responsible for the maintenance and repair of all buildings and associated
infrastructure. The strategy for maintenance is based upon the DEL Asset
Management Plan (AMP) which has been formulated to give a long term
maintenance and investment across the property stock. It specifically
targets buildings and infrastructure where service provision is of the
highest importance.
Maintenance is divided into –
• Responsive – work that is of a reactive nature and is procured
and monitored via SCC’s internal help desk and includes
work which is due to acts of vandalism; is of a health and
safety nature or is due to component failure.
• Planned & Minor Work- work that is carried out on a planned
basis and can be the result of a responsive repair that
needs addressing on a larger scale, or the upgrading of
buildings and their components that have been identified as
a priority from the AMP. This area of work also includes
statutory testing of building services.
23

The majority of work is procured via the Kier LLP (Limited Liability
Partnership). Within this contract are specific price adjustment and quality
frameworks to ensure best value. Private contractors are used for
specialised areas of work, which cannot be performed or have not been
part of the contract arrangement within the LLP.
The operations base of the nursery site comprise of offices, messroom,
store rooms, toilets and wash room. Tool store, machinery store fuel
store, glasshouses, classroom and nursery space.
The fuel is kept in one of two fuel stores and clearly marked. Fuel is
delivered to the site on a regular fuel drop run from the central supply
depot. Fuel is therefore only stored in small quantities. All council
operated sites have a no smoking policy, there are fire extinguishers
provided and training in their use has been given to staff.
The classroom is hired by societies and groups for their meetings. The
room consists of a room with a small kitchen area to make hot drinks. The
room has a hearing loop system installed to assist visitors with hearing
problems and there is a supply of tables and chairs within.
Within the Gardens there is a metal toilet unit used by the classroom
users. This unit provides a valuable service to this group even through it is
not very decorative in the Gardens. Every effort is being made to try to
upgrade this unit / relocate it into the nursery.
Investigation is being done to purchase electronic counters on the gates
into Gardens and in the Glass Pavilions. To allow accurate visitor
numbers to be obtained.
A8. MARKETING & PROMOTION
The marketing and promotion of the Garden is supported by the SCC
Media Team. An officer within that team deals with all media and PR
relating to the Parks and Countryside Service. The Gardens are also
marketed through the Corporate PR team, and the City tourist venues,
as one of Sheffield’s top attractions.
• A plan of the Gardens is available free within the Gardens, as is a
brochure of the Riddle Trail. Other publications are provided as
appropriate.
The Botanical Garden plan is also available from the website:
http://www.sbg.org.uk/image/information/SBGlayout.pdf
• A glossy newsletter on developments at the Gardens was published at
least twice a year during the restoration project to keep members of the
public up to date with progress on the project.
24

• The Botanical Gardens are marketed through two websites one
managed through Sheffield City Council and the other via the Sheffield
Botanical Gardens Trust. The Botanical Gardens also appear on many
other website throughout the world.
The links to the two websites:
http://www.sheffield.gov.uk/out--about/parks-woodlands-countryside/gardens/sheffield-botanical-gardens
http://www.sbg.org.uk/index.asp
• The Parks and Countryside Service Outdoor Events Team manage
all large events on an individual basis. Small-scale public events
(e.g. children fun days) are managed by the Botanical Gardens
Curator, the Community, FOBS and Garden Staff, in conjunction with
the Outdoor Events Officers.
For further information on events see the website:
http://www.sbg.org.uk/evnts.asp
• All Garden events are booked through The Outdoor Events Officers, in
liaison with the Botanical Gardens Curator.
• Events are advertised in a variety of ways from the Ranger Events
leaflet published twice a year, updated regularly on the Parks and
Countryside Service web page, listed in local newspapers.
Publicity information is distributed through libraries, schools, community
/ horticultural groups, the Tea Rooms, shop, lectures etc.
• Involvement in horticultural experimental plantings also leads to
national recognition as a demonstration site. (e.g. the innovative
‘Prairie’ plantings with the University of Sheffield Landscape
Department)
• Further examples can be found in Appendix C
25

A9. FINANCE & RESOURCES
The Sheffield Botanical Gardens budget is held on the One World
budget cost centres used by Sheffield City Council for annual budgeting
& monitoring.
• A Business Appraisal, which will be commissioned during 2006. This
appraisal will direct the business approach for the Botanical
Gardens for the next five years.
• The routine budget to run the Gardens is provided by the annual
Parks and Countryside Service budget allocation and the annual
DEL Premises & Assets allocation and also a £19,00 contribution
from FOBS.
A9.1 INCOME
Income is generated from lettings, donations, hire of facilities and events,
recording of income is monitored by the district parks officers and the
financial section.
• The retail lettings from the Tea Rooms, shop and south lodge.
• The significant annual donation from the SBGT of £19,000 per
year
• The Open air theatre productions
• The use of the classroom / demonstration centre
• The use of the Central Glass Pavilions for weddings and civil
partnerships
• The Events - can have a net cost to the Gardens, and should be
seen as additionally to the users rather than as income generators.
• Other grants and donations to the Gardens
A9.2 SBGT AND FOBS
The anticipated contribution that FOBS could make to the long term running
of the Botanical Gardens was identified and agreed for the Business Plan
for the 1995/96 HLF bid. It was agreed that, once the £1.2 million to
match the capital side of the project was achieved, a sum of £19,000 per
annum would be donated towards the general revenue costs of the
Botanical Gardens. Since that time the SBGT has been formed, their joint
fund-raising with FOBS has been a successful, and the £1.2 million was
raised by December 2005.
As part of the planned Business Appraisal, SBGT & FOBS have been
encouraged to develop their fundraising plan for the next ten years, and
determine, with the Stakeholder Group, how it can best benefit the
Botanical Gardens, in raising the sum of £19,000 per year to fulfill their
charitable aims.
26

A9.3 GARDENS RUNNING COST
Expenditure is primarily on staffing resource to achieve a high level of
maintenance and management of the Gardens for the users. The Glass
Pavilions, although heated are maintained only to a frost free environment
at a frost free level. Annual maintenance and repair of the high quality built
structures, mechanical systems, CCTV, water features result in additional
specialist costs. During the development phase of the project, external
grants have contributed to the additional resource available for the Gardens.
The level of external funding available to the management and
maintenance of the Gardens in the future is unknown, but the
partnership of SBGT & the Parks and Countryside Service continue to
have a good record of accessing external funding across a wide variety of
capacity building initiatives and would hope to continue to secure
resources in this way towards such things as additional staffing, training,
and community activities and initiatives.
A9.4 Financial Outline 2005 –2015
Expenditure (Management
inc all staff)
Expenditure (Nonstaff
Maintenance)
Year 1
2005/06
Year 5
2009/10
Year 10
2014/15
209,800 305,5811 351,811
78,683 142,914 142,556
Total Expenditure 288,483 448,495 494,367
Income (earned and 36,000 63,700 73,000
Income SCC allocation
252,483 329,496 359,819
Total income 288,483 393,195 432,819
Additional revenue
requirement (options for
securing discussed in HLF
Management & Maintenance
Plan Chapter 7).
0 55,300 61,548
27

A10. MONITORING & REVIEW
This Management Plan forms an active agenda for managers and employees to implement
appropriate management techniques and methods to ensure a continued success and
sustainable future for the Sheffield Botanical Gardens. It is intended that the plan is seen as
a dynamic, flexible management tool. To be appropriately adapted, by the nominated Parks &
Countryside Officer, to accommodate new information, altering circumstances, pressures, trends
and processes whenever they arise. Progress will be kept under active review throughout the
course of the year via monitoring at staff meetings, and in response to representation from
stakeholders.
A10.1 EXTERNAL MONITORING AND ASSESSMENT
Sheffield Botanical Gardens will be applying for Green Flag Award in 2007. If successful the
award would demonstrates that the Botanical Gardens has achieved the national standard for
quality parks and green spaces. The annual process of assessment for Green Flag will assist in
the annual review of the site.
A10.2 PUBLIC USE AND SATISFACTION
The Botanical Gardens users are encouraged to give feedback to the Gardens staff either through
the Friends group, directly to staff on site or through the SCC corporate feedback process (know as
“Tell Us What You Think.” This approach ensures that the Gardens continue to meet users needs.
A10.3 FURTHER DEVELOPMENTS
The seven year repair, restoration & regeneration project is seen as the stabilising stage of the
Gardens, from which further developments to enhance this importance local, regional & national
resource can be based. The Partnership Group, known from 2006 as the Stakeholder Group,
aspires to seek and secure further funding & partnerships to enhance the educational, research
and lifelong learning aspects of the Gardens, in particular to look at building more facilities for
lectures, demonstrations and propagation to, complement the quality of the Gardens. To assist
in this process a part time development officer has been appointed to lead on the next phase of
the project.
A citywide apprenticeship scheme centered on the Gardens is a target for the near future and satellite
sites will link into to the Botanical Gardens & horticultural resource and diversity available.
28

Part B. ANNUAL APPENDICES
B1. BOTANICAL GARDEN STAFF & CONTACTS LISTS
SHEFFIELD BOTANICAL GARDENS – CONTACTS
Job Name Based at Phone no email
District Peter Jones Meersbrook Park
Peter.Jones@sheffield.
Parks
2735599 gov.uk
Officer
(West)
0780229956
SBGardens
Curator
Joe Rowntree Botanical Gardens 2676496
07713
158060
Joe.Rowntree
@sheffield.gov.uk
Support Officer Sue Willis-
Worthingto
Botanical Gardens
AM only
2686001 Sue Willis-
Worthington@sheffield.
Gardens Steve Beech Botanical Gardens
supervior
2671115
07713
158090
Gardener
(Deputy to
Paul Martin Botanical Gardens 2671115
Gardener Sue Carlise Botanical Gardens 2671115
Gardener John Clarke Botanical Gardens 2671115
Gardener Steve Hobson Botanical Gardens 2671115
Gardener Dannel
Hodgkinso
Botanical Gardens 2671115
Assista
nt
George Slatter Botanical Gardens 2671115
Assista
nt
Neil Simpson Botanical Gardens 2671115
Job Name Based at Phone no email
Restaurant / Malcolm Botanical Gardens 268 7788
Tea rooms Donaldson
Shop
Edward Kelly Botanical Gardens 2686025
South Lodge Richard Crann Botanical Gardens 267 9930
Partner / Stakeholders
Sheffield
Town Trust
2722061
FOBS
267 0544
University
of Sheffield
222 0600
Sheffield
Botanical
Gardens Trust
2367169
Continued
29

B1.1. BOTANICAL GARDEN STAFF & CONTACTS LISTS – Continued
Job Name Based at Phone no email
Outdoor Events
Officer
Kevin
Cheetham
Meersbrook
Park
2736433
Kevin.Cheetham@sheffie
ld.gov.uk.
Park Ranger Peter Slater
Service Manger
Meersbrook
P k
07802 299562
2734132 Peter.Slater@sheffield.go
07713 158050
k
Tree Manager
Jerry Gunton Meersbrook
Park
2736805
07768 262240
Jerry.Gunton@sheffield.g
ov.uk
Planned Minor Steve Adams City Centre 2734060 Stephen.Adams@sheffiel
Works Manager 07711 218802 uk
Service Delivery Bob Mosley Carbrook 2735832 Robert.Mosley@sheffield
Manager
(Building
Maintenance
Management)
07711 153659 k
Management
Richard
Megson
Officer / Security
Services
City Centre 2734078
Richard.Megson@sheffie
ld.gov.
07711 218805 uk
Management Nigel Marsden City Centre 2735666
Nigel.Marsden@sheffield
.gov.uk
Officer
(Building
Maintenance
Management)
07711 218806
Technical Dave Jacks Carbrook 2734055
David.Jack@sheffield.go
v.uk
Assistant
(Building
Maintenance
Management)
07711218804
Job Name Based at Phone no email
Streetforce
David Mappin
2736467
David.Mappin@sheffield.
gov.uk
07711154039
Machinery Peter Wilson 2796609
Workshop
Wheel repair 2037645
Fuel lorry
07909917986
Gate House Andy Smedley 07740030904
Boiler Repairs Bob Eastwood 07791920177

B2. GREEN FLAG POSITION STATEMENT
B2.1 A WELCOMING PLACE
B2.1.1. WELCOME
The Botanical Gardens have recently undergone a six year, £6.69 million restoration
project supported by the Heritage Lottery fund. The restoration has restored the
heritage buildings within the Gardens and regenerated the landscape infrastructure
and developed the plant collections. The Botanical Garden’s is a popular visitor
attraction and is used and enjoyed by people of all ages and backgrounds.
B2.1.1.2. TRANSPORT
The Botanical Gardens regularly received enquiries from the public about
accessibility. Information about the various options is made available in response to
enquires and via the internet
B2.1.1.2.1. WALKING
Information from the Customer Satisfaction Survey has highlighted that the majority of
visitors walk to the Botanical Gardens. Our visitors during the week tend to be local
residents, students and visitors from local hospitals.
Further details are available on the council website relating to pedestrian access and
the Sheffield walking map:
http://wwwsheffield.gov.uk/road-and-transport/cycling-and-walking
B2.1.1.2.2. BICYCLES
Cycling is not allowed inside the Gardens and cyclists are asked to dismount whilst
you are in the Gardens. Cycle stands are available at the entrances and are regularly
used.
Information on the Sheffield Cycle map can be down loaded:
http://www.sheffiled.gov.uk/roads-andtransport/cycling-and-walking/cycling/sheffieldcycling-map
B2.1.1.2.3. BUSES
There is a regular bus service (50 or 59) from the city centre to the Clarkehouse Road
(B6069) and the Botanical Gardens Main Entrance. The services 81, 82, 83, 84, 85
or 86 to Ecclesall Road (A625) serve the Thompson Road Entrance.
For further details visit the South Yorkshire Passenger Transport Executive website:
http://www.sypte.co.uk/welcome.html
31

B2.1.1.2.4. PARKING
• Parking for disabled visitors is available via the Thompson Road entrance.
• There is no parking inside the Gardens for able body visitors.
• Parking is available for groups and societies when using the classroom
facilities.
• Parking is possible along Clarehouse Road and near to the Thompson Road
entrance although restrictions apply during peak times.
• Coaches can park on Clarkehouse Road near the Main Entrance
B2.1.1.2.5. ACCESS
The City Council has a commitment to ensure social inclusion and equal
opportunity at all levels and will all aspects of the Gardens.
• The restoration programme has ensured that people in wheelchairs can
access all parts of the Gardens. The site is gently sloping and there are still a
few sets of steps, but wherever there are steps there is an alternative,
wheelchair-friendly route.
B2.1.1.2.6. TRAIN
The main railway station is located on the eastern site of the city centre. It has
recently undergone an extensive refurbishment linking it to the city bus interchange.
B2.1.1.2.7. TRAM
The nearest tram service stop to the Botanical Gardens is the Sheffield University, a
20 min walk away.
B2.1.1.3. ENTRANCES
Sheffield Botanical Gardens is one of the few Botanical Gardens in the country that
does not charge for admission.
There are three entrances:
• The Main Entrance (Grade II) on Clarkehouse Road B6069 is the most
popular entrance into the Gardens. The Gatehouse building consist of an
information point and the east a visitors shop.
• The Thompson Road Entrance on Thompson Road off Ecclesall Road A625
consists of wrought iron gates hung on stone pillars. This is the only vehicular
entrance into the Gradens, which is flanked by two pedestrian gates on either
side.
• The Brocco Bank Entrance (Grade II) on Botanical Road / Brocco Bank
consists of two gates hung on stone pillars with a turn style on one side.
32

B2.1.1.3. VISITORS
The Botanical Gardens are used by individuals of all ages, from a variety of cultures,
disabilities and groups on a day-to-day basis for a various purposes, from to walkers,
joggers, gardeners, tourists, horticultural groups and pupils from primary, secondary
and college and university students.
B2.1.1.4. GARDEN LAYOUT
The Gardens date from 1836 and were landscaped in the Gardeneques style with
sweeping paths around lawns, mature trees and shrub beds. The design encourages
the visitor to explore the many paths or vistas to discover the buildings and features.
B2.1.1.5. STAFF AND VOLUNTEERS
The Gardens are staffed by a dedicated team who maintain the Gardens and provide
a helpful service to visitors. They wear a green uniform and name badges to aid
identification and assist in providing a smart work force. In 1984 a volunteer group
was established in the Gardens called the Friends of the Botanical Gardens Sheffield
or FOBS. They undertake practical work, tours, meetings, fundraising etc within the
Gardens.
33

B2.1.2. GOOD AND SAFE ACCESS
B2.1.2.1. ROAD SAFETY
The Botanical Gardens are located between two busy roads, Clarkehouse Road and
Ecclesall Road. On the North side of the Gardens Clarkehouse Road is crossed by a
new puffin crossing close to the Main Entrance.
A traffic island and zebra crossing is located at the Brocco Bank Entrance enables
pedestrians to across the road in safety.
Ecclesall Road is crossed by one pedestrian crossing adjacent to the Thompson
Road Entrance.
B2.1.2.2. VEHICLES
Only authorised vehicles may enter the Gardens, e.g. horticultural machinery and
service vehicles restricted to 5mph with their hazard light on. For safety reasons the
Botanical Road junction to Brocco Bank was blocked to traffic by a paved pedestrian
area. An exception is made from users of the classroom who are allowed to park
vehicles on the drive way inside the Thompson Road Entrance during the period the
classroom has been hired to them and disabled drivers.
Event vehicles are also permitted providing the above restrictions are followed and
during times of heavy vehicle use (pre / post events) the Gardens are closed to the
public for their safety. During big events SCC health and safety officers monitor
vehicle use and the only vehicles permitted to be used around the Gardens is
horticultural machinery.
B2.1.2.3. LITTER / DAMAGE
A dedicated team of staff and active friends group enable us to keep control of litter.
The public are encouraged to use the bins provided. The bins are emptied every day
or as necessary. We have adopted a zero tolerance for graffiti. The Gardens staff
have a graffiti removal kit and any thing they can not remove is reported to the
building section immediately. Any damage within the Gardens is reported and made
safe by the staff or reported to the building section.
B2.1.2.4. MAINTENANCE
The Botanical Gardens are maintained to a high standard, although due to the recent
restoration much of the planting is immature and generally not overgrown. We
ensure the paths are clear of debris, the lawns mown and beds kept weed free.
Continuous improvements are in place to raise the horticultural standards as the
Botanical Gardens mature.
B2.1.2.5. HANDRAILS
Where possible next to steps, handrails have been installed or are planned to be to
assist Garden visitors. Inside the Main Entrance we are consulting with English
Heritage regarding the possibility of installing a handrail to the steps within the
restrictions of the Gardens’ Grade II Listing.
34

B2.1.3. SIGNAGE
B2.1.3.1. ENTRANCE SIGNS
At each of the three entrances into the Gardens a notice board welcomes the visitors
inand inform them of the facilities. There is an illustrated map showing them their
location and the many themed Gardens. A section for posters advertises the various
events, activities or sponsorship opportunities within the Gardens.
B2.1.3.2. OPENING AND CLOSING TIMES
These are displayed on the three Gates into the Botanical Gardens. The closing
times change during the year, depending on the time of dusk. The Botanical Gardens
is one of the few open spaces within Sheffield that closed at night. This probably has
a bearing on the minimal damage sustained.
Gardens: 8.00am - 4.00pm Weekdays Winter
10.00am - 4.00pm Weekends and
Bank Holidays
Winter
8.00am - dusk / 7.45pm Weekdays Summer
10.00am - dusk / 7.45pm Weekends and
Bank Holidays
Summer
se phone when big events take place to confirm
ning and Closing times.
Glass Pavilions: 11.00am - 3.30pm All Week Winter
11.00am - 5.00pm All Week Summer
Gatehouse Gift 10.00am - 4.00pm All Week Winter
Shop 10.00am - 4.30pm All Week Summer
Curator's House 10.00am - 4.00pm All Week Winter
Tea Rooms: 10.00am - 5.00pm All Week Summer
Curator's House
Restaurant:
B2.1.3.3. GARDEN AREAS
7.00pm - 11.00pm Please Phone
0114-268 7788
With the restoration project the Botanical Gardens has been able develop themed
educational Gardens following either horticultural or geographic plantings. Each
garden area on the plan at the entrance is colour coded and the corresponding colour
is on a silver bollard in each of the garden areas. There are a number of
interpretation panels informing the visitor of additional information. A garden leaflet
with the colour coded map of the Botanical Garden themed gardens and additional
information and contact details is available on site and on the Gardens website.
35

B2.1.3.4. PAVILION SIGNAGE
Within the Glass Pavilions the planting is arranged geographically, each area has a
display board on the associated country or area. There is also an illustration showing
such plants of ethnobotanical in direct associated with each of the countries as seen
below.
COUNTRY LATIN NAME COMMON NAME PRODUCT
ASIA Musa sp Banana Fruit
JAPAN Aspidistra elatus Cast Iron Plant Decorative
HIMALAYAS Camellia sinesis Tea Drink
Mediterranean Olea europeae Olive Fruit
AUSTRALIA Melaluca alternifolia Tea tree Medicine
NEW ZEALAND Phormium tenax New Zealand Flax Textile / Fibre
SOUTH & CENTRAL
AMERICA
Agave sp Agave Drink
SOUTH AFRICA Catheranthus roseus Madgascar
Periwinkle
Medicine
36

B2.1.3.5. PLANT LABELLING
As a Botanical Garden it is essential to keep records of all the plants growing in the
Gardens. This information is used to produce plastic plant labels for every plant taxa
in the Gardens. The trees will have their label nailed to the tree, shrub labels will be
wired on and for other plants a label stand will be used.
ACCESSION NUMBER FAMILY NAME
. . .
Common Name
Genus / Species
Cultivar / Variety
DONOR CODE ORIGIN
B2.1.3.6. LAMINATED SIGNS
Laminated signs are used within the notice boards and around the Gardens when
information needs to be displayed for a limited period.
.
37

B2.1.4. EQUAL / ACCESS FOR ALL
B2.1.4.1. DDA
All entrances into the Gardens comply with the DDA regulations. the gradient of the
ramps at the Main Entrance has been reduced. The entrances to the information
point and shop at the Main Entrance have also had their steps reduced to facilitate
disabled access. The toilets’ entrance has been designed without steps. The floor of
the Glass Pavilions was lowered part of the restoration project to ensure disabled
access throughout the building.
B2.1.4.2. DIVERSE COMMUNITY
Sheffield has a diverse community, with people from many different ethnic groups.
The Gardens provide facility for the whole community of Sheffield and its visitors.
B2.1.4.3. MOBILITY SCOOTERS
Two mobility scooters can be hired by people with mobility problems. These are
located at reception area at the Main Entrance on Clarkehouse Road.
B2.1.4.4. EVENTS
A dynamic events programme attracts the visitors from all the diverse communities
living in Sheffield. Friends group hosts a variety of garden related events and the
Botanical Gardens in collaboration with the Events section concentrate on social
activities. All the events hosted by the Botanical Garden and managed by the city
council. If any cost of admission is required, it is maintained as low as possible to
ensure access for all Children are free.
B2.1.4.5. BENCHES
The Botanical Garden has chosen a new design of bench, which is presently
available for sponsorship by garden visitors. The benches are being located
throughout the Gardens for the use of visitor who need to have regular rest on their
tour of journey around the Botanical Garden.
B2.1.4.6. RIDDLE TRAIL
The Botanical Gardens in conjunction with the Library Services has produced a
Garden Riddle Trail. The Riddle Trail consists of eight public works of art with a
riddle at each location that provides clues to the next location. (See appendix for the
leaflet)
B2.1.4.7. BARRIER OF USE AUDIT
A Barrier of Use Audit has been undertaken of the Botanical Gardens to investigate
possible improvement of the service provided to the public. The report will be
produced shortly.
38

B2.2 A HEALTH, SAFETY AND SECURITY
B2.2.1. SAFE EQUIPMENT AND FACILITIES
All the maintenance and public usage of the Botanical Gardens is carefully monitored
for health, safety and security.
The Botanical Gardens has recently undergone an extensive HLF Restoration Project
which has improved the facilities within the Gardens.
• Buildings have been extensively repaired
• Paths have been resurfaced
• Benches and bins have been replaced
• The gradient of access paths through the main Entrance have been reduced
• Collaboration with local Police in Crew Flats
• Garden CCTV monitoring the majority of the Gardens
See appendix for police enforcement districts
B2.2.1.1.1. BUILDINGS INTRUDER ALARMS
All the buildings are installed with intruder alarms and monitored via the Town Hall
monitoring centre in the City Centre.
• Main Entrance
• Curators’ House Tea Room & Restaurant (Monitor separately by lease)
• Glass Pavilions
• South Lodge
• Nursery Buildings
• Classroom / Demonstration Room
B2.2.2. PERSONAL SECURITY
A number of measures have been taken in the Restoration work to improve the
personal safety of Garden visitor. These include:
• Reduced height of shrub beds or removed shrub beds
• Removed many of the hiding spaces and created views / vistas
• Increase staff presence in the Gardens
• Working with local community groups and neighbours
• Encouraging stronger links with our local Police Force
39

B2.2.1.2. CCTV
The buildings at the top of the Gardens are monitored (from the Town Hall monitoring
centre in the City Centre) with infra-red CCTV 24 hours a day. The cameras are
located in the following locations:-
• Behind the Glass Pavilions
• Towards the Curators’ House
• East end of Glass Pavilions
• West end of Glass Pavilions
• Under the Main Entrance Arch
• Curators’ House Yard / Exterior Main Entrance
B2.2.1.2.1 RISK ASSESSMENT
Risk assessments are undertaken annually Copies are kept in red folders located in
the Supervisors office, Information point and the Curators Office.
• Accident Forms
• HAV Guidance Notes
• Fire Risk Assessments
• Fire Procedure
• Office Risk Assessment
• Garden Risk Assessment
• Open Water Risk Assessment
• Horticultural Operations Risk Assessment
• The Management of Needlestick Injuries
B2.2.3. DOG FOULING
The Gardens is very clean of dog fouling with the majority of dog owners very
responsible and cleaning up after their dogs.
B2.2.4. APPROPRIATE PROVITION OF FACILITIES
The Botanical Gardens have the following facilities for the visiting public.
• Tea Room and Restaurant
• Gift Shop
• Toilets (including disabled and baby changing facilities)
• Classroom (Group Bookings)
• Events
• Tours (Group Bookings)
• Lectures
• Garden Furniture (Bins, Seats and Signage)
• Corporate Evening Events (Within the Glass Pavilions)
40

B2.2.5. QUALITY OF FACILITIES
The Botanical Gardens are continually improving the quality of service, provided to
customers. The Sheffield City Council has applied for charter mark for the Parks and
Countryside section which included the Botanical Gardens. The Gardens have
received a number of awards.
For more information of awards see the website:
http://www.sbg.org.uk/awards.asp
41

B2.3 CLEAN AND WELL MAINTAINED
B2.3.1. LITTER AND WASTE MANAGEMENT
Key procedures and practices:
• The Botanical Gardens has litter bins throughout the majority of the site.
• The litter bins are emptied daily in summer and as appropriate during the
winter.
• On site Garden staff, are available to deal with cleanliness issue that might
arise including litter picking and the removal of graffiti.
(Substantial graffiti is removed by contractors)
• Vandalism is not currently a problem. Should it occur the matter would be
repaired and dealt with immediately.
• The evidence is logged on a Incident Report Proforma and reported via the
appropriate channels.
• Domestic rubbish is removed from the Garden via four Eurobins emptied twice
a week
• Green waste material is either chipped /shredded and them composted on site
within the nursery compound.
B2.3.2. GROUND MAINTENANCE AND HORTICUTURE
Key procedures and practices:
• All full time staff are trained in machinery use and routine daily maintenance,
checking oil, water, security of machine guards, etc.
• Machine faults are reported to Streetforce workshops where trained mechanics
either repair the faults on site or arrange to have the machines taken into the
workshop.
• All machines are given an annual service during the winter months.
• All damage or defective tools are reported to the Supervisor for repairs or
replaced if repair is not possible or cost effective.
• Replacement tools are purchased annually from the maintenance budget.
• Building damage or faults are reported to the Supervisor / Curator, then
passed on to the appropriate officer within the building section for their
attention to address the problem.
42

B2.3.2. GROUND MAINTENANCE AND HORTICUTURE - Continued
The Grounds maintenance is carried out by the Garden Staff under the guidance of
the Botanical Gardens Curator and Garden Supervisor in line with the work calendar
and the confirm system.
B2.3.3. BUILDINGS AND INFERSTRUCTURE MAINTENANCE
The DEL Premises and Assets Section manages the maintenance of buildings and
structures in the Gardens. This section has an annual maintenance programme for
the Gardens.
• PAT testing
• Painting programme
• Fire Alarm / extinguisher and lighting servicing
• Planning preventative maintenance
• Ad-hoc work
Building damages or repairs are reported to the Building help desk. (See contact list)
B2.3.4. EQUIPMENT MAINTENANCE
Key procedures and practices:
• All full time staff are trained in machinery use and routine daily maintenance,
checking oil, water, security of machine guards, etc.
• Machine faults are reported to Streetforce workshops where trained mechanics
either repair the fault on site or arrange to have the machine taken into the
workshops.
• All machines are given an annual service during the winter months.
• All damaged or defective tools are reported to the Supervisor for repair or
discarded if repair is not possible or cost effective.
• Replacement tools are purchase annually from the maintenance budget.
43

B2.4 SUSTAINABILITY
B2.4.1. ENVIROMENTAL SUSTAINABILITY
In terms of wider sustainable management, the current SCC Environmental Policy
is adhered to and can be found in the appendix C4. Those policies link to the Eco -
Management and Audit Scheme (EMAS). All the Service’s staff were given training on
EMAS in 2000. The Service was EMAS audited in 2002, scoring well but with some
room for improvement. The latter is currently under review and development. We
purchase goods for the Botanical Gardens from local suppliers when possible.
The Glass Pavilions collects all the rainwater into tanks in the ground that are used
for irrigation of the plants in the Glass Pavilions and around the Gardens. The over
flow of the tanks is then fed into the rock and water Gardens.
B2.4.2. PESTICIDES
Site specific practice includes:
• Sheffield City Council has a commitment to Agenda 21 and sustainability.
• The criteria for the use of the pestcides in general is the spelt out in COSHH,
that being, does the pesticide need to be use at all? Then if it does to ensure
that the pesticides chosen has the least impact on the environment, while
providing a solution to the particular problem.
• We also ensure that the timing and frequency of use together with
recommendation are adhered to and comprehensive records are kept for
review.
• All staff that use chemical have received training in the use of pesticides and
have appropriate certification.
• Pesticide use within the Gardens is minimised, by promoting cultural methods of
weed & pest control.
• Biological controls are the first line of defence, with chemical control employed
as a last resort.
• The Pesticide Policy and Code of Practice can be found in the appendix C5.
B2.4.3. PEAT USE
Site specific practice includes:
• It is SCC policy not to buy or use peat based products. The committee report
passing this recommendation, dated 1991, can be found in appendix.C6
• The Gardens follows the policy although when purchasing plants external
suppliers if available, although they will sometimes supply plants grown in peat
based compost.
• The Gardens has a selection of plants, which can only be grown in peat, which
the policy does permit.
44

B2.4.4. WASTE MINIMISATION
Site specific practice includes:
• Low energy light – Long life bulbs are used
• Garden compost is produced
• Email is used to reduce the use of paper
• Recycle printer cartridges
• Woody plant material is chipped and composted
B2.4.5. ARBORICULTURAL AND WOODLAND MANAGEMENT
Site specific practice includes:
• All small wood is chipped and re-used within the Botanical Gardens.
• Local contractors are used who have local knowledge of the council and the
Botanical Gardens policies.
• During major thinning and felling operations, harvestable timber was sold and
removed to help off-set the cost of operations and to make good use of this
renewable resource.
B2.4.6. SERVICES
Monitoring of water, Gas and electric is in place and substantial saving have being
made with the eco-vats. The energy unit within the city council ensures that that
service provides and relevant costs are monitored on a city wide basis. In order to
make the changes that will needed and to continue to record and evaluate out
findings and adopt the recognized standards.
45

B2.5 CONSERVATION AND HERITAGE
B2.5.1. CONSERVATION OF NATURAL FEATURES
The Botanical Garden are listed Grade II in the Historical Parks and Gardens Register
and all major alterations within the Gardens have to be approved by English Heritage.
B2.5.2. WILD FLORA AND FAUNA
The Botanical Gardens is planning to undertake a new wildlife survey and a
biodiversity survey in 2007. This would enable the management to make more
informed decisions on the future sustainability of the Botanical Gardens.
B2.5.3. CONSERVATION OF LANDSCAPE FEATURES
Historical landscape registered Grade II in the Parks and Gardens register.
B2.5.4. CONSERVATION OF BUILDINGS AND STRUCTURES
The majority of the buildings and structures with in the Gardens are listed:
Main Entrance Grade II
Glass Pavilions Grade II*
South Lodge Grade II
Bear Pit Grade II
Railings / Walls Grade II
Turnstyle Grade II
B2.5.5. INFORMATION ON SHEFFIELDS GREEN OPEN SPACES
With an estimated total of over two million trees, Sheffield has more trees per person
than any other city in Europe. It has over 170 woodlands (covering
28.27 km² / 10.9 mi²), 78 public parks (covering 18.30 km² / 7.1 mi²) and 10 public
gardens. Added to the 134.66 km² (52 mi²) of national park and 10.87 km² (4.2 mi²) of
water this means that 61% of the city is green open spaces.
46

B2.6 COMMUNITY INVOLVEMENT
B2.6.1. COMMUNITY INVOLVEMENT IN MANAGEMENT & DEVELOPMENT
INCLUDING OUT REACH WORK
The partners of the restoration project are now also involved in the management of
the Botanical Gardens. The structure has been adapted to assist in addressing the
partnership working and any maintenance issues of the Botanical Gardens. Below is
the Organogram showing the involvement of the various partners into the
maintenance of the Botanical Gardens.
Organogram of Gardens Management Structure
SHEFFIELD BOTANICAL GARDENS
STAKEHOLDERS GROUP
Representatives of:
SCC, FOBS,
University of Sheffield,
Sheffield Town Trust,
Sheffield Botanical Gardens Trust
VISITOR SERVICES
sub group
Parks Manager
Botanical Gardens
Curator
Gardens Staff
FOBS
Tea Rooms
MAINTENANCE AND
PLANT COLLECTIONS
sub group
Botanical Gardens
Curator
Parks Manager
Gardens Staff, FOBS
Sheffield University
SHEFFIELD CITY COUNCIL
Parks and Countryside Service
Management and Maintenance
including Property
Premises and Assets
Highways, Publicity
Legal and Administration
Other Council Departments as
required
EDUCATION &
TRAINING
sub group
Sheffield University
Botanical Gardens
Curator, Gardens Staff
Education Ranger
FOBS
47

B2.6.2. APPROPRIATE PROVISION FOR COMMUNITY
• The Botanical Gardens work with the community through the Friends, local
neighbor hood groups, area forums, community groups, area panel partnerships,
local annual event festival, business and local schools. These working
partnerships ensure the community can communicate with us regarding all
aspects of our service.
• The Friends of the Botanical Gardens (FOBS) assist with the management,
maintenance, development and promotion of the Gardens. The FOBS / SBGT
along with other stakeholders have raised significant funds (in excess of £1M to
restore the site.) They have also undertaken a range of promotional talks, guided
tours, craft clubs are working with external organizations to provide educational
worships for schools. See appendix C10 to see a range of 2006 activities.
• The Gardens Trust SBGT have provided the means to raise the £1M towards the
restoration project via the community, business, trusts and established a
supporters organization. They have provided support to the Gardens and
integrated us into the business community in Sheffield.
• The Service’s Outdoor Event Section manages large events and community
requests for events in SCC Parks. The aims and objectives of this section can be
found in Appendix C7. Events in the Gardens, include the extremely popular
“Art in the Gardens” event, further details available via our website below
http://www.sheffield.gov.uk/out--about/parks-woodlands-countryside/events/majoroutdoor-events/art-in-the-gardens
• Comments on any aspect of Sheffield City Council’s work can be made via the
Corporate Feedback Leaflet, further details which can be found in Appendix C8.
This leaflet is distributed widely to maximize the general public’s opportunity to
comment and via the city councils website.
With the involvement of our partners we are able to integrate the community into the
Botanical Gardens. This in turn has ensured the community is actively involved in the
Gardens and ensurs the community has many forums to communicate with us.
B2.6.3. CUSTOMER SATISFACTION SURVEY
We are continuously involved in monitoring the number of visitors, the type of visitors,
reasons for their visit and enjoyment at events. The material collated is used to
evaluate and monitor the improvements to the Gardens assist in designing events
programmers and future Garden improvements. A customer survey was carried out in
2006 and the results are displayed at each entrance and which includes actions taken
to improve the site.
48

B2.6.3. CUSTOMER SATISFACTION SURVEY - Continued
B2.6.4. SHEFFIELD POPULATION CENSUS
At the time of the 2001 UK census, the ethnic make-up of Sheffield's population was
91.2% White, 4.6% Asian, 1.6 mixed and 1.8% Black. Sheffield also has large Polish,
Somali, Slovak, Yemeni and Kosovar populations. In terms of religion, 68.6% of the
population are Christian and 4.6% Muslim. Other religions represent less than 1%
each. The number of people without a religion is above the national average at
17.9%, with 7.8% not stating their religion. The largest quinary group is 20- to 24year-olds
(9.2%), mainly because of the large university population (45,000+).
49

B2.7 MARKETING
B2.7.1. MARETING AND PROMOTION
Sheffield Botanical Gardens undertakes a range of marketing and promotional
activates to increase the visitor numbers. To promote the Gardens we undertake the
following:
• Advertise within tourist publications
• Participate as one of the Yorkshire Gardens within the leaflet
• Provides a free Garden leaflet for the visitors
• Produced restoration news letters during the project
• Promote the Gardens via two websites and links on many others
• Encourage editorials in publications locally, regionally and nationally
• Promote the Gardens via organizational membership
• Inform the public via local newspapers
• Promote the Gardens via Event information
• Work with other organizations to promote the service
B2.7.2. PROVISION OF APPROPRIATE INFORMATION
We are constantly evaluating the information provided to the public via the
various means from paper publication through to website information. The
information provided is directly linked to the enquires we receive. The
majority of the information provided is designed to ensure the visitor is
provided with useful / helpful information with their visit to the Botanical
Gardens.
B2.7.3. PROVISION OF APPROPRIATE EDUCATION INTERPRETATION
INFORMATION
The Botanical Gardens aspire to having a dedicated education officer to
promote the educational role through schools and further learning. We
continue a steady flow of school visits. Information is readily available as a
school pack for the riddle trail and the Glass Pavilions.
50

B2.8 MANAGEMENT
B2.8.1. IMPLEMENTATION OF MANAGEMENT PLAN
If required, please refer to the Heritage Lottery Fund 10 year Management &
Maintenance Plan is available on the following website:
http://www.sheffield.gov.uk/out--about/parks-woodlands--countryside/gardens/sheffieldbotanical-gardens/management-plan
Throughout the development phase of the Gardens, the project has been managed
holistically through the Partnership Steering Group. Now the development phase is
completed, it is recognized that the remit of this group needs to change. A revised
management structure has been put into place to take the Gardens into the future. As
at January 2006 a transitional arrangement is in place with the groups established for
the project, migrating to the groups planned for the on-going management of the
Gardens.
The Stakeholder Group will work closely with the Botanical Gardens Curator and
oversee the management of the whole Gardens, taking a strategic approach to their
future. It will have clearly defined Terms of Reference based on the vision, aims and
objectives for the Gardens.
Sub groups have been set up, which will give specialist & technical support. Some
sub groups will be temporary, (e.g. to plan specific activities or events), and some (see
below) will be more permanent. The District Parks Officer & the Curator will have a key
role in setting up sub groups. Membership of the groups will change over time
depending on the issues discussed.
The Botanical Gardens Curator and Gardens staff, are located within the Parks and
Countryside Service. Support for this structure comes from within the Parks and
Countryside Service, from the Development Section; the Trees & Woodlands Section;
the Events and Rangers Teams within the Community Section and the Parks and
Countryside Service Finance Team, as well as from other council services (see the
structure table overleaf)
51

Parks and Countryside Manager
SBG version
District Parks Officer (West)
Gardens
Curator
Supervisor
Gardeners x 5
(Full Time)
Page 13 of 119
Head of Parks & Countryside
Head of Parks, Woodlands and Countryside
Gardeners x 2
(Part Time)
Support Officer
(Part Time)
Outdoor Events Team
Community Services Manager
Education
Officer
Executive Director - Development Environment and Leisure
Park Ranger Service Manager
West Team Leader
(Parks Maintenance)
Head of Streetforce
Trees and Woodlands Manger
Tree
Manager
Planned Minor
Works Manager
Management Officer
(Buildings Maintenance
Management)
Premises and Assets Manager
Service Delivery Manager
(Buildings Maintenance
Management)
Informal Links
Service Delivery Manager
Assets and Facilities
Management
Management Officer /
Security Services
Technical Assistant
(Buildings Maintenance
Management)
Development Environment and Leisure Structure
(Showing structures in relation to Sheffield
Botanical Gardens 2005-15)
Aspirational Posts 2005-15

B3. ANNUAL MANAGEMENT ACTION PLAN
The Annual Management Action Plan can be found on the following
pages.
53

ANNUAL MANAGEMENT ACTION PLAN 2007/2009 SHEFFIELD BOTANICAL GARDENS
Challenge/
Objective
Opportunity Vision
Improve and extend To encourage
access for all physical people with
and mental abilities, disabilities to
incorporate DDA
legislation.
visit the B. G.
Ensure signage at Provide
entrances
information to
the visitor
Clarify and designate
disabled and coach
parking
Identify funding and
implement highways
signage
Dev appropriate
interpretation for
garden areas
Maintain a high
standard of customer
care
Maintain high
standards of visitor
facilities and services
Improved
Visitor
experience for
disabled and
coach visitors
To provide
additional
highway signs
Provide
greater
understanding
of the plant
collections
Ensure all
visitors have a
good day out
Ensure all
visitors have a
good day out
Actions Carried
out by
Implement the hire of mobility GC
buggies
DPO
Time- Resources
Scale necessary
Done Financial
Resources
Timescale key:- O = on-going : I = immediate action: Y1 = year 54 action: Y2 = year 2 action: Y3 = year 3 action
CRITERIA 1: WELCOMING PLACE
Install signs DO Done Heritage Lottery Welcoming
attraction
Liase with highways GC Y1-Y3 Financial
Resources
Liase with highways /Contact
Businesses for sponsorship
Order signs and provide
interpretation information
PDO
GC
All staff attend customer car training PDO
GC
Ensure facilities are checked and
improvements implemented
Y1-Y4 Some
funding
secured
GC Y2 – Y7 Financial
Resources
PDO
GC
Y1 Financial
Resources
Y1 Financial
Resources
Outputs Success
measure
Increase Customer
visitor Satisfaction
numbers
Increase
visitor
numbers
Increase
visitor
numbers
Greater
public
awareness
Increase
visitor
numbers
Increase
visitor
numbers
Customer
Satisfaction
Customer
Satisfaction
Customer
Satisfaction
Customer
Satisfaction
Customer
Satisfaction
Customer
Satisfaction

ANNUAL MANAGEMENT ACTION PLAN 2007/2009 SHEFFIELD BOTANICAL GARDENS
Challenge/ Objective
Opportunity Vision
Review management Provide a
and collection of litter clean and
sustainable
Botanical
Garden
Implement Ensure smooth
Appropriate manuals running of the
and records for
mechanical failure in
the Pavilions
Pavilions
Ensure development Continue
of plant collections to development
garden designs of plant
collection
Maintain high
standards of
horticultural trials
Maintain accurate
computerized plant
record database via
web
Maintain high
standards of
horticultural
Undertake
research
Actions Carried
out by
Provide additional litter bins, also to GC
Implement improved litter collection GS
within the Botanical Gardens
Continue recording sheets and
implement good work practices
Review the plant collections in the
Botanical Gardens
Time- Resources
Scale necessary
Y1 Financial
Resources
GC O Liase with
Building Section
GC O Financial
Resources
Organize trials GC O Financial
Resources
Provide Data recording GC
greater
information to
the public
Provide a
quality
Botanical
Garden
Continue to improve standards GC
GS
Y3 Financial
Resources
O Financial
Resources
Timescale key:- O = on-going : I = immediate action: Y1 = year 1 action: Y55 = year 2 action: Y3 = year 3 action
CRITERIA 2: CLEAN & WELL MAINTAINED
Outputs Success
measure
Gardens Customer
kept litter Satisfaction
free
Prevent
mechanical
failure
Horticultural
Excellence
Educational
facility
Horticultural
Excellence
Horticultural
Excellence
Customer
Satisfaction
Customer
Satisfaction
Customer
Satisfaction
Customer
Satisfaction
Customer
Satisfaction

ANNUAL MANAGEMENT ACTION PLAN 2007/2009 SHEFFIELD BOTANICAL GARDENS
HERITAGE
Challenge/
Opportunity
Improve physical
facilities for education
Continue to maintain
the Heritage
Buildings & Gardens
to a high standard
Conserve and
improve the Plant
Collection.
Actively encourage
Flora & Fauna in the
Botanical Gardens
Objective
Vision
Provide an
education
facility
Maintain
Botanical
Gardens to
high standard
Diversify plant
collections
Flora & Fauna
conservation
Actions Carried Time- Resources
out by Scale necessary
Appoint education officer EO Y4-Y9 Financial
Resources
Monitor and review GC
GS
Monitor and review GC
GS
Provide habitats GC
GS
O Financial
Resources
Y5 Financial
Resources
O Financial
Resources
Timescale key:- O = on-going : I = immediate action: Y1 = year 1 action: Y2 = year 2 action: Y3 = year 3 action
DPO – District Parks Officer
EO – Education Officer
PCM – Parks and Countryside Manager
GS – Gardens Supervisor-
SO – Support Officer
GC – Gardens Curator
CRITERIA 3:- CONSERVATION &
Outputs Success
measure
Greater Customer
school use Satisfaction
Well
maintained
Greater
conservation
Customer
Satisfaction
Customer
Satisfaction
More wildlife Customer
Satisfaction

ANNUAL MANAGEMENT ACTION PLAN 2007/2009 SHEFFIELD BOTANICAL GARDENS
Challenge/
Opportunity
Increase revenue
streams to meet
revised running costs
Implement ice cream
sales in the gardens
Investigate
sponsorship
procedures in other
botanical gardens
Investigate alternative
methods of donations
Provide venue for
activities / events to
complement gardens
Link with other
educational
establishment in
Sheffield and the
region
Promote gardens in
specialist literature
Dev PR Strategy and
coordinated literature
CRITERIA 4:- MARKETING
Objective Actions Carried Time- Resources Outputs Success
Vision
out by Scale necessary
measure
Raise revenue Investigate possibility of increasing DPO Y1-Y5 Time More Customer
the core budget
Revenue Satisfaction
Increase
revenue
Increase
revenue
Increase
revenue
Liaise with Admin and Legal DPO
GC
Liaise with other Botanical Gardens DPO
GC
Investigate various methods DPO
GC
Raise profile Investigate increased use of the site
for events
Raise
education
profile
Y2-Y3 More
Revenue
Y2-Y3 Financial
Resources
Y2-Y3 Financial
Resources
GC O Financial
Resources
Liaise with other educational bodies EO Y4-Y8 Time and /or
Financial
Resources
Timescale key:- O = on-going : I = immediate action: Y1 = year 1 action: Y2 = year 2 action: Y3 = year 3 action
More
Revenue
More
Revenue
Increase
visitor
numbers
Provide
education
Raise Profile Contact Specialist publishers GC O Time Increase
visitor
Coordinated
PR
Develop the strategy GC Y6-Y9 Financial
Resources
numbers
Increased
PR
Customer
Satisfaction
Customer
Satisfaction
Customer
Satisfaction
Customer
Satisfaction
Customer
Satisfaction
Customer
Satisfaction
Customer
Satisfaction

ANNUAL MANAGEMENT ACTION PLAN 2007/2009 SHEFFIELD BOTANICAL GARDENS
Challenge/
Opportunity
Develop effective
security strategy
Maintain high
standards of health
and safety
Develop a health
walk scheme
Promote non-car
transport use
Objective
Vision
Compile an
effective
strategy
Reduce hazard
to the public
Raise health
awareness
Reduce car
use
Actions Carried
out by
Produce the strategy GC
DPO
Ensure facilities are checked and
improvements implemented
PDO
GC
Implement walks Staff
FOBS
Ranger
Investigate alternative travel options DPO
GC
s
CRITERIA 5:- HEALTHY, SAFE & SECURE
Time- Resources Outputs Success
Scale necessary
measure
Y1-Y4 Time Gardens Customer
kept
Secured
Satisfaction
Y1 Financial
Resources
Y2-y3 Time and
Financial
Resources
Y2-y3 Time and
Financial
Resources
Timescale key:- O = on-going : I = immediate action: Y1 = year 1 action: Y2 = year 2 action: Y3 = year 3 action
DPO – District Parks Officer
EO – Education Officer
PCM – Parks and Countryside Manager
GS – Gardens Supervisor-
SO – Support Officer
GC – Gardens Curator
S a f e
environment
Healthy
life style
Reduced
congestion
Customer
Satisfaction
Customer
Satisfaction
Customer
Satisfaction

ANNUAL MANAGEMENT ACTION PLAN 2007/2009 SHEFFIELD BOTANICAL GARDENS
Challenge/
Opportunity
Review staff roles
and develop training
programme for staff
Become a resource
for biological teaching
and research
Promote links with
other botanical
gardens / plant
collection holders /
Plant societies.
Explore innovative
methods of
sustainability
Investigate the effects
of climate change,
Develop and promote
gardens (historical /
Botanical /
horticultural) for
visitors further a field
Dev educational
literature linked to
courses
Objective
Vision
Encourage
staff
development
Raise the
education
profile
Raising the
profile of the
gardens
Address long
term
sustainability
Utilize the
borderline
hardy theme of
the Gardens
Raising the
profile
Raise the
education
profile
Actions Carried Time- Resources
out by Scale necessary
Carry out yearly appraisals of staff DPO Y1-Y2 Financial
Resources
Investigate opportunities GC Y6-Y8 Financial
Resources
Communication links GC Y4-Y6 Time and
Financial
Resources.
Continue to develop partnerships
with universities & other ed
establishments
Continue to develop partnerships
with universities & other ed
establishments
Stake-
holder
Group
Stake-
holder
Group
Y2- Y10 Financial
Resources
Y2- Y10 Financial
Resources
Develop and promote gardens GC Y6-Y8 Financial
Resources
Employ an educational officer EO Y7-Y8 Financial
Resources
CRITERIA 6:- SUSTAINABILITY
Timescale key:- O = on-going : I = immediate action: Y1 = year 59 action: Y2 = year 2 action: Y3 = year 3 action
Outputs Success
measure
Improving Customer
staffs skills Satisfaction
Provide
education
Customer
Satisfaction
Raise profile Customer
Satisfaction
More
sustainable
delivery
More
sustainable
delivery
Increase
visitor
numbers
Provide
education
Improved
use of
plants
resources
Improved
use of
plants
resources
Customer
Satisfaction
Customer
Satisfaction

ANNUAL MANAGEMENT ACTION PLAN 2007/2009 SHEFFIELD BOTANICAL GARDENS
Challenge/
Opportunity
Dev Educational
strategy
Objective
Vision
Raise the
education
profile
Actions Carried Time- Resources
out by Scale necessary
Develop educational officer role GC Y8-Y9 Financial
Resources
Timescale key:- O = on-going : I = immediate action: Y1 = year 60 action: Y2 = year 2 action: Y3 = year 3 action
Outputs Success
measure
Provide Customer
education Satisfaction

ANNUAL MANAGEMENT ACTION PLAN 2007/2009 SHEFFIELD BOTANICAL GARDENS
Challenge/
Opportunity
Produce events
strategy with PWC
Events Team
Objective
Vision
Provide a
cultural
amenity
Encourage volunteers Increase
/ guardianship gardening
awareness
Review and develop
methods of
communication with
local community
Target ethnic groups
in educational
programme
CRITERIA 7:- COMMUNITY INVOLVEMENT
Actions Carried Time- Resources Outputs Success
out by Scale necessary
measure
Implement strategy GC Y2-Y4 Financial Increase Customer
Resources visitor
numbers
Satisfaction
Develop partnership working GC Y3-Y4 Financial
Resources.
Time
Increase
visitor
numbers
Raise profile Review communication channels GC Y3-Y6 Time Increase
visitor
numbers
Increase
education
Liase with ethnic educational groups EO Y7-Y8 Financial
Resources.
Time
Timescale key:- O = on-going : I = immediate action: Y1 = year 1 action: Y2 = year 2 action: Y3 = year 3 action
DPO – District Parks Officer
EO – Education Officer
PCM – Parks and Countryside Manager
GS – Gardens Supervisor-
SO – Support Officer
GC – Gardens Curator
Equal
opportunities
Customer
Satisfaction
Customer
Satisfaction
Customer
Satisfaction

ANNUAL MANAGEMENT ACTION PLAN 2007/2009 SHEFFIELD BOTANICAL GARDENS
Challenge/
Opportunity
Commission a
Business Appraisal
for the gardens
Identify additional
revenue streams,
resources and
partnerships, as per
business appraisal
Review ongoing
capital requirements
Produce fundraising
strategy
Encourage volunteers
financial support
Objective
Vision
Review
gardens
Increase
revenue
Assess future
requirements
Increase
revenue
Increase
revenue
DPO – District Parks Officer
EO – Education Officer
PCM – Parks and Countryside Manager
GS – Gardens Supervisor-
SO – Support Officer
GC – Gardens Curator
CRITERIA 8:- MANAGEMENT
Actions Carried Time- Resources Outputs Success
out by Scale necessary
measure
Investigate PCM Y2-Y4 Financial Review Customer
Resources practices Satisfaction
Investigate DPO Y3-Y4 Time and
Financial
Resources
More
Revenue
Review DPO O Time Review
Revenue
Produce strategy GC
DPO
Y4-Y5 Financial
Resources
More
Revenue
Investigate GC Y3 Time More
Revenue
Timescale key:- O = on-going : I = immediate action: Y1 = year 1 action: Y2 = year 2 action: Y3 = year 3 action
Customer
Satisfaction
Customer
Satisfaction
Customer
Satisfaction
Customer
Satisfaction

B4. ANNUAL MAINTENANCE PLAN
a) Southbank Confirm
The Parks and Countryside service employs the CONFIRM Environmental (Southbank
Systems). CONFIRM is a suite of ICT products designed for the maintenance
and management of all environmental assets, including, grounds, trees and
playgrounds and property. The system’s Customer Services module is also utilised to
track and monitor service responses to all customer contacts made by telephone,
letter, email etc.
Maintenance Contracts, Schedules, Rates and Site Works are generated using the
system and our maintenance staff/ contractors receive work tickets, as appropriate.
Fig B4.1: CON FIM system: Site Record relating to the Gardens
The Park’s Manager, Curator and site staff hold relevant copies of the paper
printouts and reports relating to the maintenance of the site, which are generated
via the system.
Sheffield Botanical Gardens is a complex and diverse site, with a multitude of
maintenance needs.
Further details of the sites maintenance is attached as Appendix C12.
63

B5. ANNUAL BUDGET PLAN
A) REVENUE EXPENDITURE
2005/2006
The revenue expenditure/allocation for 2005/06,
including:
Employee Costs £182,000
Supplies & Services £27,800
Maintenance Budget £36,400
SCC (PWC) T&W £7,200
DEL Premises & Assets allocation £35,038
Total = £288,483
2006/2007
The revenue expenditure/allocation for 2006/07, including the
Employee Cost £187,460
Supplies & Services £28,634
Maintenance Budget £37,492
SCC (PWC) T&W £7,160
DEL Premises & Assets allocation £36,135
Total = £296,881
B) INCOME
20 05/0 6
The projected income/allocation for 2005/06, including the
a) Fees Charges & Rents £5,000
b) Events £5,000
c) Misc £10,000
d) Tea room & Shop £14,000
e) SBGT/FOBS £19,000
Total = £53,000
64

2006/07
The projected income/allocation for 2006/07, including
f) Fees Charges & Rents £5,000
g) Events £5,500
h) Misc £11,250
i) Tea room & Shop £14,000
j) SBGT/FOBS £19,000
Total = £54,750
C) CAPITAL
20 05/0 6
The Capital expenditure 2005/06 is
£100,000 Items include
Wall Repair £100,000
65

B6. MARKETING & PROMOTION
Following is just a few examples of information used to promote the site
WEBSITE LINKS Examples::
Sheffield City Council – Sheffield Botanical Gardens Website
http://www.sheffield.gov.uk/out--about/parks-woodlands-countryside/gardens/sheffieldbotanical-gardens
SBG Website
http://www.sbg.org.uk/index.a
sp
Sheffield in Bloom
http://www.sheffield.gov.uk/environment/sheffieldin-bloom
BBC
http://www.bbc.co.uk/southyorkshire/content/articles/2004/08/11/botanical
gardens tour f eature.shtml
http://www.bbc.co.uk/southyorkshire/sense of place/botanical gardens/i
ndex.shtml
Art in the Gardens http://www.sheffield.gov.uk/out--about/parks-woodlands-countryside/events/majoroutdoor-events/art-in-the-gardens
PRINTED LEAFLETS
• Map & Visitor Information
• Riddle Trail
IN THE NEWS - Sheffield Star Press Articles Archive
Civic Trust (Oct 2004)
http://www.sheffieldtoday. net/ViewArticle2.aspx?Section ID=58&ArticleI
D=868996
Say it With Roses (November 2004)
http://www.sheffieldtoday. net/ViewArticle2.aspx?Section ID=58&ArticleI D=896
112
Prince Charles visit (Sept 2003)
http://www.sheffieldtoday. net/ViewArticle2.aspx?Section ID=58&ArticleI D=65
1371
66

B7 Green Flag Judges Comments & Feedback 2006
Including Action Plan to Address
67

Status - Fail
Overall band score 45 - 54
Desk Assessment Feedback
Band score 15-19
Criteria
Presentation
Strengths
Main management plan is readable
and set out most of the information
required
Sheffield Botanical Gardens
Sheffield City Council
Green Flag Award 2006/2007
Recommendations
Document bulky due to reliance on
appendices inc HLF document.
Page number would have helped
the flow along with improved
reference within the document.
1
Comments / Actions
Appendix information has been
revised.
Section / page numbers have
now been included.

Criteria
Health, Safety &
Security
Maintenance of
equipment,
buildings
& landscape
Strengths
Good on site health and safety,
CCTV and lighting and recognises
the importance of security through
use.
It is good to see that the site has a
good number of full time staff
dedicated to the site. The
maintenance is relevant to the
Recommendations
Include of a simple map showing
site location would be beneficial.
Combining section A and B into
one could make for clearer reading
and less duplication.
Section A5.5 – 5.8 missing
Greater interaction with local
enforcement team should be
encouraged.
Extension of monitoring systems to
rest of the site should be
considered.
Implications that structural hazards
are still present but not identified
these should be identified and
dealt with.
Information about generalised
maintenance is limited both for
buildings and site i.e. grass cutting,
sweeping etc.
2
Comments / Actions
Site location map has been
included to show Gardens
location.
The sections have been made
clearer and much of the
duplication has been removed.
These sections have now been
included
The Gardens has a very close
working relationship with our
local enforcement team.
Now shown in 2007 plan.
Monitoring forms now kept on
site.
No structural hazards are
present that we are aware of.
Once these occur they are dealt
with promptly.
We have provided the yearly
work programme in the 2007
plan.

Criteria
Litter, cleanliness,
vandalism
Environmental
Sustainability
Strengths
specific themed area.
There is a target to keep the site
clean and well maintained. Staff
are available to deal with issues as
they arise.
The principals for sustainability are
quite good and relevant to the site.
Recommendations
The level of maintenance shown
should reflect the status expected
of the site.
Should give clear indication of how
graffiti is deal with.
Need to include monitoring
procedure report to show how
efficiency of bins is reviewed.
Vandalism procedure needs to be
more specific.
The policy states no peat usage
however for a site such as this I
would expect this to be difficult to
achieve especially with new stock
hence the document should deal
with this scenario.
Include base line figures for
pesticide, water, electric usage etc.
3
Comments / Actions
It will take several years for the
plantings to mature after such an
extensive restoration project.
Staff have a removal kit and if
there are large amounts it is
reported to the building section to
deal with.
Bin efficiency has been reviewed
and additional bins ordered.
A report sheet is completed
Vandalism is minimal
The policy statement has now
been revised and included in the
2007 plan.
Information kept on site

Criteria
Conservation of
heritage & nature
Community
Involvement
Strengths
Conservation of the buildings and
landscape is well protected.
It is good to see the community
embedded into the regeneration of
this site through the friends group.
Recommendations
Need to show what happens to the
waste from the site including grass
clippings and litter.
The plan should recognise the
importance of such a site as a
green oasis in the city.
Recommend an ecological survey
is carried out to assess the value
has site has to the local wildlife in
particular birds and insects.
The document infers that there are
other groups associated with the
site but there is little reference to
their input and relationship.
Should include information about
consultation.
4
Comments / Actions
Information has been included
regarding the waste from the
Gardens.
Information has been included.
Survey undertaken in the past
Results on site.
We are planning to undertake a
new ecological survey.
The information has been
included.
Visitor survey included.

Criteria
Strengths
Marketing Strategy Appears to be well marked to an
appropriate level for the site.
Website is good and informative.
Plenty of activities.
Overall
management
There appears to be a good
management structure to the site.
The aims of the management
seems quite focused on the
continued improvement of the site.
Recommendations
Needs to include information as to
how the wider community is
consulted on the site.
Section B2.8 is missing.
Website should show a direction
plan to the site and give the site
address.
Section B2.9 is missing.
Requires more baseline data to
help effective management of the
site.
Additional Comments
Have seen the document for the first time it was easy to read initially but it become difficult to
use the document if you wanted specific information though through searching most
information could be found. Some times the document is a little woolly and avoids giving
specific information such as under vandalism where it will be repaired or removed as soon as
possible and reported through the appropriate channels.
5
Comments / Actions
Via a variety of ways e.g. through
FOBS, press, tours, community
groups etc.
Section included.
A directional plan and address
will be included.
Section included.
More information provided e.g.
work schedules.
Much more specific information
has been included into this
document.

Field Assessment Feedback
Band score 50-54
Criteria Strengths
A Welcoming Place
Main entrance is welcoming and
safe for pedestrian access.
Recommendations
Improve visitor parking either on or
off site.
Avoid pedestrian/vehicle conflict at
vehicular entrance by opening
pedestrian gates.
Improve local signage.
Identify and advertise suitable
disabled parking/ drop-off points.
6
Comments / Actions
The Gardens has limited parking
on and off site and further
investigation is continuing to
improve access.
Pedestrian gates opened to
prevent conflict.
Funding is being obtained vie the
trust.
Disabled drop-off points have
been identified and work is being
done with highways to improve
the situation.

Criteria Strengths
Healthy, Safe
and Secure
Clean and
Well Maintained
Good feeling of security on site
with plenty of people and open
views through most of site along
with lighting and staff presence.
Site was clear of litter. The area
around the glasshouse was very
attractive and there is a large
variety of themed borders.
Recommendations
Ensure debris is removed from
paths and steps on regular basis.
Install sympathetic handrails to
steps.
Manage plants to avoid those
catching visitors especially in
glasshouse.
Paths should be kept clear of
debris.
Improved week control in borders.
Maintenance should be relevant to
the status that the garden is
aspiring to and consistent
throughout the site.
7
Comments / Actions
Paths are regularly cleared of
debris as a daily duty.
Handrails to be installed shortly.
Plants have been pruned back.
Paths are regularly cleared of
debris as a daily duty.
Increase mulching is being
carried out on borders.
Appropriate maintenance has
been identified for each area and
included in the maintenance
plan.

Criteria Strengths
Sustainability
Conservation
and Heritage
Community
Involvement
The use of the water from the
glasshouse is a good feature along
with the use of bark chipping from
pruned shrubs on the beds.
It is good to see that much of the
original concept of the garden has
been retained with the individual
themed a beds to show the plants
of to their best along with the
wandering pathway and retained
topography.
A good strong and involved friends
group who actively develop plots
and introduce schemes to the site.
Recommendations
Look to how chemical use can be
reduced, as there was significant
usage visible. Look to how bought
in plants should be controlled for
peat usage.
Suitable bird/bat box’s could be
introduced.
Public toilets could be more in
keeping with the site or disguised
to help them fit in.
Local groups and schools could
have a more organised
involvement in the site.
Would be useful to consult local
community for their opinions of the
site in particular to find any
Barriers to use.
8
Comments / Actions
Increase mulching is being done
to suppress weeds.
Bedding plants purchase through
the council nursery which peat
free.
Bat boxes installed and
additional bird boxes are
planned.
The toilets will be decorated but
insignificant funds to upgrade this
facility.
An educational officer is planned
in the future.
Communication with local
community groups is very good
and a Barrier to use audit had
been done.

Criteria Strengths
Marketing
Management
The site has good signage facilities
throughout helping people find
their way around the site and
keeping them informed of events.
Good keen enthusiastic
management of the site.
Recommendations
Interpretation of planting schemes
could be improved. Possibly
though better signs to side of beds
rather that small labels in beds
which cannot be read from path.
Additional educational boards
would be useful to explain some of
the schemes and planting therin.
The basic maintenance of the site
should be consistent throughout.
Generate basic line data to help
develop effective economical
working practices.
Additional Comments
The site is aiming to be a top visitor attraction and a centre of horticulture excellence which it
certainly has the potential to achieve however it falling short of what it says on the wrapper.
The site appeared to have a split in the standards with the area around the Glasshouse being
of a higher quality. Management / maintenance that other areas of the site. Despite this it is
very interesting / attractive site, which has great potential in forth coming year with a little care
to detail, which is what is expected of a site marketed as a top visitor attraction for the City of
Sheffield.
9
Comments / Actions
The small labels are individual
plant name labels like BG around
the world.
The SBGT will be funding
additional area interpretation.
The gardening year work
schedule has been included.

P ART C. - SHEFFIELD CITY COUNCIL
APPENDICES
C1. DEL HEALTH AND SAFETY POLICY
C2. SAFE REMOVAL OF NEEDLES AND SYRINGES
C3. BYELAWS (via our website link)
C4. SCC ENVIRONMENTAL POLICY
C5. SCC USE OF PESTICIDE POLICY
C6. SCC USE OF PEAT POLICY
C7. EVENTS SECTION AIMS AND OBJECTIVES
C8. CORPORATE FEEDBACK LEAFLET – TELL US WHAT
YOU THINK
C9 POLICE ENFORCEMENT DISTRICTS
C10 FOBS LECTURE PROGRAME
C11 FOBS CRAFT CLUB ACTIVITIES
C12 ANNUAL WORK CALENDAR
Marketing Materials
Ca. RIDDLE TRAIL LEAFLET
Cb. BOTANICAL GARDEN LEAFLET

SHEFFIELD CITY COUNCIL APPENDICES
The Appendices listed below C1 – 9 are available as downloads
from our website
C1 DEL HEALTH AND SAFETY POLICY
C2 SAFE REMOVAL OF NEEDLES ANDSYRINGES
C3 BYELAWS (via our website link)
C4 SCC ENVIRONMENTAL POLICY
C5 SCC USE OF PESTICIDE POLICY
C6 SCC USE OF PEAT POLICY
C7 SCC EVENTS SECTION AIMS AND OBJECTIVES
C8 CORPORATE FEEDBACK LEAFLET – TELL US WHAT YOU THINK
C9 POLICE ENFORCEMENT AREAS
Link to our Web site

6 TH December 2006
MEMO: from Meg Jullien FOBS
CIRCULATION: (circulated at each year end)
Sue Kohler & FOBS Executive Committee & SBG Trust
c.c. for information to:
Mary Bagley Director of Parks and Countryside SCC
Liz Nield-Banks, Development Manager, Parks & Countryside SCC
Peter Jones District Parks Officer – West - SCC
Emma Kent Project Development Officer SBG
Joe Rowntree SBG Curator
2006 LIST OF FOBS AND SBG DATES FOR PUBLIC LECTURES,
SHOWS & EVENTS WITH SBG EXHIBITION STANDS AND
SELLING/INFORMATION TABLES
NOTE:
All the lectures/slide presentations/events are given to the public on the theme
“Sheffield Botanical Gardens – Past, Present and Future” and are fundraising
lectures, with sales goods and SBG promotions literature available. Exhibition
stands, displays and artwork, equipment etc., SBG archival & photographic image
bank (©Meg Julllien) and stocks of FOBS commercial selling goods and
literature are held at Meg Jullien’s house, 78 Osborne Road, Brincliffe, S11 9BA
Tel: 01142 585023. Stocks of sales goods and literature are also held at the FOBS
Office in the Gardens. The stands etc. are organised and designed by Meg Jullien
and manned by the FOBS team. Information and selling outlets are maintained at
many venues in the Sheffield area.
This list does not include the regular FOBS programme of gardening etc.
lectures, Craft Club events, garden openings, etc. as seen in the FOBS
programme and newsletters and regular programme of FOBS Tours of the
Gardens for societies and groups.
2006
Jan 10 th Swinton Townswomen’s Guild. Lecture Sue Kohler, exhibition
stand and selling and information table.
1

Jan 11th Fulwood Ladies Guild. Lecture Avril Critchley, exhibition
stand and selling and information table.
Jan 12 th Rother Valley Retired Teachers Assoc. Lecture Sue Kohler,
exhibition stand and selling and information table.
Jan 17 th Eckington U3A Garden Group. Lecture Sue Kohler, exhibition
stand and selling and information table.
Jan 23rd Baslow Garden Society. Lecture Sue Kohler, exhibition stand
and selling and information table.
Jan 26 th Hathersage Historical Society. Lecture Sue Kohler, exhibition
stand and selling and information table.
Feb 1 st Chapeltown Ladies Group, Lecture Meg Jullien, exhibition
stand and selling and information table.
Feb 14 th Ridgeway Garden Club, Lecture Sue Kohler, exhibition stand
and selling and information table.
Feb 16 th Chesterfield U3A. Lecture Sue Kohler, exhibition stand and
selling and information table.
Feb 18 th & 19 th Sheffield Photographic Society Annual Exhibition in the
Demonstration Centre.
Feb 21 st Soroptimists Society, Sheffield. Lecture Meg Jullien, exhibition
stand and selling and information table.
Feb 22 nd N. Notts National Trust Worksop College. Lecture Sue Kohler,
exhibition stand and selling and information table.
Feb 28 th Bakewell Probus. Lecture Meg Jullien, exhibition stand and
selling and information table.
Mar 7 th Sheffield Photographic Society. Lecture Meg Jullien, exhibition
stand and selling and information table.
Mar 16 th St. Augustines WEA. Lecture Avril Critchley, exhibition stand
and selling and information table.
Mar 12 th Spring Plant Sale - Exhibition stand and selling and
information table. 2 – 4 pm
2

Mar 18 th Abbeydale Probus. Lecture Sue Kohler, exhibition stand and
selling and information table.
Mar 16 th Chapeltown Methodist Group. Lecture Sue Kohler, exhibition
stand and selling and information table.
May 2 nd Tuesday Club Millhouses Methodists Church. Lecture Sue
Kohler, exhibition stand and selling and information table.
May 7 th Main Plant Sale. Exhibition stands and selling and information
table. 10.30 am – 2.30 pm
May 10 th Environment Weeks History Trail of the Gardens. Selling and
information table.
May 17 th Environment Weeks Tree Trail of the Gardens. Selling and
information table.
May 3 rd to 16 th Exhibition stands at the Winter Garden Sheffield with
information table. (During Environment Weeks)
May 20 th (For information) Gardens Open Day. Sue Kohler and Sue
Carlisle , a member of the SBG garden staff), who both live in
Millhouses, are opening their gardens from 2 – 5 pm, and the
refreshments are being arranged at Sue Carlisle’s house. Sue
Kohler’s address is 63 Pingle Road. There will be sales tables and
information available.
June 4 th RNLI Gala at Encliffe Park. Sales and information tables and
plants for sale.
June 10 th Broomhill Festival Family Fun Afternoon at the Gardens.
June 11 th Plant Hunters’ Fair at the Gardens. Exhibition stands and
selling and information tables.
June 13 th Broomhill Festival - Tour of the Gardens2 pm “Things
Edible”by Joe Rowntree
June 15 th Green Flag judging day at the Gardens. Exhibition stand and
information table.
Heartbreak Productions in the Gardens : (For information only – no FOBS
involvement now)
June 14 th to 18 th “Romeo and Juliet”
3

June 21 st to 25 th “The Railway Children”
June 28 th to July 2 nd “The importance of being Earnest
July 5 th & 6 th Jazz in the Gardens – exhibition stands and information table
July 10 th Swallownest Ladies Group. Lecture Sue Kohler, exhibition
stand and selling and information table.
July 13 th Yorkshire in bloom judging day at the Gardens. Exhibition
stand and information table.
July 14 th BBC Gardeners’ World Plant Swop at the Gardens
FOBS Stewarding and plant stall etc. Exhibition stand
July 29 th & 30 th “The Picture House Artists Exhibition – Students of Isabel
Blincow” in the Demonstration Centre.
August 1 st Waterthorpe Library Group. . Lecture Sue Kohler, exhibition
stand and selling and information table.
August 9th, Chapterhouse Theatre Company “A Midsummer Nights Dream”
August 16 th Chapterhouse Theatre Company “Twelfth Night”
August 19 th Grindleford Show. Exhibiton stands and selling and
information table.
August 25 th – 28 th Hallam Art Club Show at the Gardens. Selling and
information table.
Sept 2 nd & 3rd Art in the Gardens. Exhibition stands and selling and
information table.
Sept. 9 th Dore Show. Exhibition stands and selling and information
table.
Sept 10 th Autumn Plant Sale. Exhibition stands and selling and
information table.
Sept 12 th Grenoside History Society. Lecture Meg Jullien, exhibition
stand and selling and information table.
Sept. 16 th Totley Show. Exhibition stand and selling and information
table.
Sept. 16 th Chapeltown Show. Exhibition stand and selling and
information table.
4

Sept. 17 th Whirlow Farm Fayre . Exhibition stand and selling and
Information table.
Sept. 17 th Rotherham Soroptimists. Lecture Sue Kohler, exhibition stand
and selling and information table.
Sept. 18 th Sheffield Girl Guides Assoc. Totley. Lecture Avril Critchley,
exhibition stand and selling and information table.
Oct 5 th Bramley Townswomens’ Guild. . Lecture Sue Kohler,
exhibition stand and selling and information table.
Oct. 9 th Marnock Lecture FOBS. “Naturalistic Herbaceous Planting”
by Prof. James Hitchmough, Landscape Dept. Sheffield
University. Held at the King Edward VII Upper School, off
Newbould Lane, ticket price to be advised. Exhibition stand
and selling and information table.
Oct 10 th Friends of the Durham Botanical Gardens. Lecture Sue
Kohler, exhibition stand and selling and information table.
Oct. 11 th Coal Aston Garden Group. Lecture Avril Critchley, exhibition
stand and selling and information table.
Oct. 16 th CABE Tour and lecture Sue Kohler. Exhibitions stands and
selling and information table.
Oct. 18 th Abbeydale Rotary. Lecture Sue Kohler, exhibition stand and
selling and information table.
Nov 9 th Hillsborough and Owlerton Group. Lecture Sue Kohler,
exhibition stand and selling and information table.
Nov. 13 th Bents Green Friendship Group. Lecture Meg Jullien, exhibition
stand and selling and information table.
Nov. 13 th Ridgway Garden Club. Lecture Sue Kohler, exhibition stand
and selling and information table.
Nov 16 th Bents Green Methodists Fellowship Group. Lecture Meg
Jullien, exhibition stand and selling and information table.
Nov 18 th Bakewell Methodist Church Fellowship Group. Lecture Meg
Jullien, exhibition stand and selling and information table.
5

Nov. 20 th Clay Horticultural Society North Wheatley. Lecture Sue
Kohler, exhibition stand and selling and information table.
Nov 27 th Wingerworth Horticultural Society. Lecture Sue Kohler,
exhibition stand and selling and information table.
Dec. 2 nd & 3rd Kelham Island Victorian Christmas Fair. Exhibition stand
and selling and information table
Dec, 11 th Fulwood U3A. Lecture Meg Jullien, exhibition stand and
selling and information table.
Dec. 16 th & 17 th A Real Magical Christmas, a Winter extravaganza in the
Gardens, exhibition stand and information table.
ANNUAL SCHEDULE PREPARED BY MEG JULLIEN
FOR CIRCULATION AND INFORMATION.
Meg Jullien
6.12.06
6

Craft Club Participation and Sales Tables at Organized Events for 2006
7 May FOBS Main Plant Sale, SBG 2-4pm *
4 June RNLI, Endcliffe Park, 10am-6pm *
11 June FOBS Plant Hunters' Fair, SBG, 10.30am-3.30pm *
26-29 Aug 3 Day Hallam Art Group Exhibition, SBG, 10am-4pm *
2-3 Sep Art in the Gardens, SBG, 10.30-5pm *
10 Sep FOBS Autumn Plant Sale, SBG 2-4pm *
17 Sep Whirlow Hall Farm Event, 10am-4pm *
(FOBS participation organized by Yvette Exell, Craft Club items & helpers provided)
26 Nov Low Bradfield Craft Fair (participation organized by P Cable) *
2-3 Dec Kelham Island Victorian Themed Christmas Market (participation organized by P Cable
and Y Exell *
Craft Club Sales Table at FOBS Meetings:
Mon Evenings: 13 Mar, 10 Apr, 15 May, 11 Sep, 6 Nov
Tues Mornings:: 24 Jan, 28 Feb, 28 Mar, 26 Apr, 23 May, 20 Jun, 26 Sep, 24 Oct, 28 Nov, 5 Dec
Craft Club Sales Table and helpers provided *
Also: a limited number of home computer generaated Artist repro cards provided for the FOBS
stand at Grindleford (19 Aug) and Dore (9 Sep) Shows and a range of 'Kids' items for FOBS
organized school visits, also items for FOBS organized SBG Tours, Guide badges and Tours
publicity posters and flyers.
All Craft Club items are donated for our fundraising for the Gardens.
Craft Club Contact: Peggy Cable, Tel: 0114
2367104 Ref: PC 8/12/06/HP- CCR/JR

APPENDIX C12 – ANNUAL WORK PROGRAMME
CODE DESCRIPTION/
OPERATION
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC
A + B Grass cutting
ride on machine
and pedestrian
machine
1 2 4 4 4 4 3 2 1
A + B Prune shrubs
Hoe and weed
spray beds when
needed
1
1 1 1 1 1 1 1 1
A + B Litter pick
Grass clearing
1 1 1 1 1 1 1 1 1 1 1 1
Leaf clearing 1 1 1 1 1 1
A + B New plantings
and apply mulch
compost where
needed
1 1 1 1 1
C Watering of
plants
Keeping paths
clean and litter
free
4 4 4 4 5 6 6 6 6 5 4 4
C Feeding plants
and spraying for
pest etc
2 2 2 2 2 2 2 2 2 1 1 1
C Clean paint work
down where
possible
1 1 1 1 1 1
C Any pruning and
bed
maintenance
1 1 1 1 1 1 1 1 1

APPENDIX C12 – ANNUAL WORK PROGRAMME
CODE DESCRIPTION/
OPERATION
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC
D Mow grass,
edge off beds
and weed beds
Dead head
1 2 3 4 4 4 4 2 1
D Replanting of
bedding flower
beds
1
1
Dig over flower
beds and mulch
and ferts
1 1
D Weed and feed
lawns
1
1
E Mow grass 1 2 3 4 4 4 3 2 1
Edge and weed
tree rings
1 1 1 1
E Mow down bulb
areas
1 1
Feed bulbs as
they die down
1 1 1
F + G Mow grass 1 2 3 4 4 4 3 2
Spike lawns 1
F + G Mow by
pedestrian
mower
1 2 3 4 4 4 4 2 1
Edge off beds
Weed beds
Dead head
1 2 2 3 3 3 3 1 1

APPENDIX C12 – ANNUAL WORK PROGRAMME
CODE DESCRIPTION/
OPERATION
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC
F + G Weed and feed
lawns
1 1
H Mow grass,
edge and weed
beds, spray
where weed
1 2 2 2 2 2 2 1 1 1
H Clean and
maintain water
feature
1 1 1 1 1 1 1 1 1 1 1 1
H Shrub pruning
Perennial cutting
back
1 1 1 1 1 1 1
J Edge off beds
Spray for weeds
1 1 1 1 1 1 1
J Mow grass 1 2 2 3 3 3 3 2 1
J Shrub pruning
Perennial cutting
back
1 1 1 1 1 1
J Edging off beds 1 1 1 1
J Leaf clearing 1 1 1
K Edge and weed
beds
1 1 1 1 1 1 1 1 1
Spray where
needed
1
1
1
Prune shrubs 1 1 1 1 1
K Hard prune
wisteria
To flue buds
1

APPENDIX C12 – ANNUAL WORK PROGRAMME
CODE DESCRIPTION/
OPERATION
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC
K Mow grass 1 2 3 4 4 4 3 2 1
K Prune other
climbers in area
1 1
K Cut conifer
hedge
1
L Cut back any
perennial plants
when ready
1 1 1 1 1
L Spray for weeds 1 1 1 1
L Edge off and tidy
beds
1 1 1 1 1
L Mow grass with
ride on machine
1 2 3 4 4 3 3 2 1
L Mow grass with
pedestrian
machine
1
1
1
1
L Check new bulb
planting
1 1
1
M Mow grass
boxed off
2 4 4 4 4 4 4 4 2
M Edge and weed
beds
1 3 3 4 4 3 3 2 1
M Dead head
roses and cut
back any dead
1 1 2 2 2 2
Spray roses
when needed
1 1 1 1 1 1
M Prune roses 1 1 1

APPENDIX C12 – ANNUAL WORK PROGRAMME
CODE DESCRIPTION/
OPERATION
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC
M Feed roses 1 1 1
N Prune shrubs as
required and cut
back any
perennial plants
1 1 1 1 1 1
N Edge and weed 1 1 1 1 1 1
Beds mulch
where needed
1 1
1 1 1
N Cut grass 1 2 2 3 3 3 2 1 1
N Spray for weeds
when needed
1 1 1 1
Q New plantings
bulbs etc
1 1 1 1 1
Q Cut back any
perennial plants
when ready
1 1 1
1 1
Q Mow grass by
pedestrian
mower
1
2 3 3 3 2 1 1
Q Cut down bulb
areas when
ready
1 1
Q Weed or spray
for weeds when
required
1
1
1 1 1
Q Leaf clear where
needed
1
1 1 1

APPENDIX C12 – ANNUAL WORK PROGRAMME
CODE DESCRIPTION/
OPERATION
Q Mulch areas
when needed
R Spike when
possible
R Mow grass with
ride on machine
R Cut down bulb
areas and feed
R Weed and feed
lawns
R Cut suckers
away from lime
trees
R Edge off and
weed tree rings
S Forking and
feeding,
mulching where
needed
S Weeding, cutting
back perennials
and any pruning
S Moving plants,
planting of new
plants in
collection
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC
1 1 1 1
1 1
1 2 3 4 4 4 3 2 1
1 1
1 1 1
1 1
1 1 1 1 1 1
1 1 1 1 1 1
1 1 1 1 1 1 1 1 1 1 1 1
1 1 1 1 1 1

APPENDIX C12 – ANNUAL WORK PROGRAMME
CODE DESCRIPTION/
OPERATION
T New plantings
on going new
area
T Spray for weeds
where possible
T Mulch where
needed on new
plantings
T Check on
condition of
plants as they
get settled in
and water when
needed
U Cut and strim
down
U Fire down seed
area
U New collections
of seed to be
sown
U Keep path clear
around collection
U Spray unwanted
weeds within the
area
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC
1 1 1 1 1 1
1 1 1
1 1
1
1 1 1 1 1
1 1
1 1 1 1
1
1 1 1 1
1 1 1 1
1

APPENDIX C12 – ANNUAL WORK PROGRAMME
CODE DESCRIPTION/
OPERATION
U Prune ivy back
from wall and
any other
pruning
V Mow grass
boxed off
V Cut back any
perennial plants
when ready
V Edge off and
weed beds
V Leaf clear area
and mulch
where needed
V Keep front of
South Lodge
clean and tidy
V Flower bed
South Lodge.
Full
maintenance
V Edge off, weed
new plants
summer and
spring bedding
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC
1 1 1 1
1 1 1
1 2 4 4 4 4 3 2 1
1 1 1 1 1 1 1
1 1 1
1 1 1 1 1 1
1 1 1 1 1 1 1 1 1 1 1
1 2 3 3 3 3 3 2 1
1 2 2 2 2 2 2 2 1
1

APPENDIX C12 – ANNUAL WORK PROGRAMME
CODE DESCRIPTION/
OPERATION
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC
CODE DESCRIPTION/
OPERATION
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC
All areas Bench cleaning
and make sure
they are graffiti
free
1 1 1 1 1 1 1 1 1 1 1 1
All areas All paths
checked every
month for being
safe and clean
1 1 1 1 1 1 1 1 1 1 1 1
All areas At leaf fall time
paths are done
each week
4 4 4
Notice Are kept up to 1 1 1 1 1 1 1 1 1 1 1 1
Boards date each month
Notice Are kept clean 1 1 1 1 1 1 1 1 1 1 1 1
Boards and graffiti free
Water Are checked 4 4 4 4 4 4 4 4 4 4 4 4
Features every week of
every month,
cleaning etc
Water Is emptied and
1
1
Feature cleaned out
Fountain twice a year
Litter Emptied and 4 4 5 6 8 8 8 8 8 5 4 4
bins all
areas
kept clear etc

APPENDIX C12 – ANNUAL WORK PROGRAMME
CODE DESCRIPTION/
OPERATION
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC
Gullies and Checked each 1 1 1 1 1 1 1 1 1 1 1 1
grates All month, try to
areas keep in working
order, cleaned
and unblocked
when needed
Toilets Public All toilets are Every Every Every Every Every Every Every Every Every Every Every Every
and Staff cleaned and
mopped out
daily
Day Day Day Day Day Day Day Day Day Day Day Day
Classroom Cleaned for 3 3 5 5 6 6 6 5 5 4 5 5
Cleaning every use.
Mopped out
bins, cleared
etc
And set up Lay out tables When When When When When When When When When When When When
for Talks and chairs as Req by Req by Req by Req by Req by Req by Req by Req by Req by Req by Req by Req by
required by
hirer
Hirer Hirer Hirer Hirer Hirer Hirer Hirer Hirer Hirer Hirer Hirer Hirer
Messroom Tables kept
clean and mop
out
4 4 4 4 4 4 4 4 4 4 4 4
Greenhouses Used for stock Check Check Check Check Check Check Check Check Check Check Check Check
Yard plants for Every Every Every Every Every Every Every Every Every Every Every Every
pavilion
collections
Day Day Day Day Day Day Day Day Day Day Day Day
Water Take Feed plants
1 1 1 1 1
etc
Cuttings stock
Large Water and feed 1 1 3 4 4 4 4 4 4 4 2 2

APPENDIX C12 – ANNUAL WORK PROGRAMME
CODE DESCRIPTION/
OPERATION
Greenhouse Prune where
needed
Classroom Gas heating to
Area be checked
Wet weather Repair if
jobs
possible
damaged tools
and clean tools
and shed
Making sure all
machines are
kept in working
order
All areas Litter picking
done each
month or week
depending on
time
All areas Leaf fall time
every area gets
cleaned
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC
1 1 1 1 1
4 4 4 2
When
chance
arises
When
chance
arises
When
chance
arises
When
chance
arises
When
chance
arises
When
chance
arises
When
chance
arises
When
chance
arises
When
chance
arises
When
chance
arises
When
chance
arises
When
chance
arises
When
chance
arises
When
chance
arises
When
chance
arises
When
chance
arises
When
chance
arises
When
chance
arises
When
chance
arises
When
chance
arises
4 4
When
chance
arises
When
chance
arises
1 1 1 2 3 4 4 4 4 2 2 1
1
4 4 4
When
chance
arises
When
chance
arises

LOCATION MAP
The gardens are one mile from the
city centre. Details of public transport
can be obtained from sypte.co.uk.
Coaches can park on Clarkehouse
Road near the main entrance.
Thank you to sponsors and funders :-
Off the Shelf Festival, Sheffield Town
Trust, ACE, Heritage Lottery Fund,
Regional Arts Lottery, SignPosts Writing
Development Project, and to Launch
Sponsor Pagets Builders Merchants.
Thanks are also due to Cathy Batchelar,
Miriam Stayte, Mark Fiander, Joe
Rowntree, Matt Fairley, Wayne
Markwort, Friends of the Botanical
Gardens and all the staff at the
Botanical Gardens.
Photography –
Meg Jullien, Miriam Stayte
and Su Walker
Sheffield Town Trust
Organisational Development & Communications .
Design & Print Service . DP3608 . www.sheffield.gov.uk
CHRIS CAMPBELL – Dinosaur Footprints
Chris attended the fine art course at
Trent Polytechnic 1977-80 and has lived
and worked in the East Midlands region
since then. His work can be seen in
many city regeneration schemes
particularly in the Sheffield Manor and
Norfolk Park areas and Rotherham city
centre.
BERLIE DOHERTY – Riddle Author
Berlie has won many international
awards for her novels for children and
adults, which have been dramatised for
radio, television, theatre and opera.
She lives in Edale and is an honorary
doctor of Derby University.
BRYAN FRISBY – Timber Bench
Bryan is a furniture designer and maker,
an instinctive collector who flavours
furniture with new and reclaimed
materials to create organic results. He
has workshops in Northwest Wales and
Sheffield where his roots lie.
TRACEY HEYES – Ceramic Leaves
Tracey is a ceramic artist working in
Sheffield. Her practice incorporates
mainly public commission work and
some smaller scale works for exhibition.
NICK HUNTER – Wood Carvings
on Bench
Nick is a local woodcarver and artist,
who takes on commissions for all
aspects of carving including sculpture,
traditional decorative carving and
lettering.
SUE JENNER – Timber Bench
Sue is a Sheffield based furniture
designer/maker who undertakes
commissions for homes and public
spaces. Sue integrates organic design
with function and works mainly in
hardwoods sourced from local forests.
CELIA KILNER – Carved Stone Lettering
Celia has been working as a calligrapher
and stone carver since leaving college,
including commissions for public
companies, professional societies,
academic institutions and private
collectors. She exhibits widely and has
had work reproduced in many
publications.
DAVID MAYNE – Bear Sculpture
David completed a Fine Art Degree at
Sheffield Polytechnic in 1986. He has
worked on projects throughout the
country, ranging from way markers
along the C2C cycleway in Cumbria to
a celebratory sculpture for the South
West Coast Path in Dorset. Made from
mild steel plate, the surface of the bear
will continually change over time,
building up different colours and
textures.
JEZ THOMPSON – Glass Sculpture
Jez is now a teacher but he worked as a
glass maker for years with a studio at
the renowned Persistence Works. The
piece of glass created for the Riddle
Trail was one of the most technically
challenging in his career and his last
public commission as a glass maker.
CORALIE TURPIN – Mosaic
Coralie has been producing work to
commission for 15 years and is
currently working in mosaic, cast iron,
stainless steel, glass and textiles.
Coralie’s mosaics and sculptures can be
seen in many locations across the
country.
Step into
the
Garden of
Surprise…
...and discover
the Riddle Trail in
Sheffield Botanical
Gardens

BOTANICAL GARDENS
A haven of tranquillity, this 19 acre
landscape was created in 1836 by
Robert Marnock, a leading Victorian
horticulturalist and landscape
designer. It contains an outstanding
collection of trees and shrubs and
newly restored glass pavilions. The
Gardens are listed by English Heritage
as a Grade II site of special historic
and architectural interest.
THE RIDDLE TRAIL
Solve the clues and find your way
around the Gardens - The Riddle Trail
offers fun for all the family. There are
eight artworks with riddles, starting
and finishing at the Gatehouse. The
project was initiated by the Off the
Shelf Festival of Writing and Reading
in 1999 with the aim that the trail
would place words in an unusual
setting and bring them to life with
new and beautiful pieces of art. The
Riddle Trail will take you on an
innovative journey to many sites of
interest within the Gardens.
We hope you enjoy what you
discover.
Sheffield Botanical Gardens,
Clarkehouse Road, Sheffield S10 2LN
The gardens are open every day. For
exact opening times and directions
please telephone 0114 268 6001 or
visit the website: www.sbg.org.uk
Garden facilities include a restaurant,
tearooms, gift shop and toilets.
While the Gardens are set on a slope,
the paths and Riddle Trail are
accessible to wheelchairs. There is
disabled parking only inside the
Gardens.

The pavilions. Photo © Meg Jullien.
Serving light refreshments during the day
and fine cuisine in the evenings. For
information and evening bookings phone
0114 268 7788.
THE CURATOR’S HOUSE
RESTAURANT AND TEA ROOMS
Telephone 0114 268 6025.
Winter, every day, 10.00 – 4.00
Summer weekends 10.00 – 5.00
Summer weekdays 10.00 – 4.30
Situated at the Gatehouse and offering a
range of gifts with a botanical theme.
Opening hours:
GIFT SHOP
There are eight artworks, each containing
a riddle, starting and finishing at the
Curator’s House. Solve the clues to find
your way around the Gardens.
RIDDLE TRAIL
FRIENDS, GARDENS TRUST AND
SUPPORTERS
These voluntary groups from all walks of
life make a substantial contribution to the
Gardens through fundraising and publicity
as well as assisting with the development
and maintenance of the plant collections.
Phone 0114 268 6001 for more details.
FINDING OUT MORE
Call in to the Gatehouse information
point, situated at the Clarkehouse Road
entrance, from 9am to 1pm on weekdays,
or telephone 0114 268 6001. Or visit our
website at www.sbg.org.uk.
Sheffield Botanical Gardens
Clarkehouse Road
Sheffield
South Yorkshire
S10 2LN
Fountain. Photo © Miriam Stayte Lotus bertholotii. Photo © Meg Jullien.
Arbutus Unedo. Photo © Kay Keeton.
The Asia Garden. Photo © Meg Jullien.
The stunning glass pavilions house a
collection of plants from the temperate
regions of the world. 90m long and
containing thousands of panes of handblown
glass, the pavilions have been
restored to exacting standards with high
quality materials.
GETTING THERE
THE PAVILIONS
The Gardens contain a huge variety of
plants, both native and exotic, and are
home to the national collections of
Weigelas and Diervilla. The plants are
grouped into 13 different garden areas,
each with a different goegraphical or
botanical theme.
The Gardens are 1 mile from the city
centre. There are regular buses from the
city centre to the Clarkehouse Road
entrance and to Ecclesall Road, for the
Thompson Road entrance.
See www.sypte.co.uk for details.
The site is gently sloping and is accessible
to wheelchairs. There is disabled parking
only inside the Thompson Road entrance.
Coaches can park on Clarkehouse Road.
DP 3643 . www.sheffield.gov.uk
THE PLANT COLLECTIONS
OPENING TIMES
Summer weekdays
Gardens 8.00 am – 7.45 pm/dusk
Pavilions 11.00 am – 5.00 pm
Summer weekends
Gardens 10.00 am – 7.45 pm/dusk
Pavilions 11.00 am – 5.00 pm
Winter weekdays
Gardens 8.00 am – 4.00 pm/dusk
Pavilions 11.00 am – 3.30 pm
Winter weekends
Gardens 10.00 am – 3.30 pm
Pavilions 11.00 am – 3.30 pm
• No parking except for disabled parking,
which is available at the Thompson Road
entrance.
• No climbing on trees and garden
features
• Children should be supervised near
fountains and ponds
• No ball games
• No cycling or skateboarding
• Dogs should be kept on leads
For the benefit of all visitors, please observe
the following points:
GARDEN REGULATIONS
The Gardens are listed by English Heritage
as a Grade II site of special historic and
architectural interest. They underwent a
major restoration programme which was
completed in 2005. This has put back
much of the original design and
rejuvenated the plant collections.
This 19 acre landscape was originally laid
out in 1836 by Robert Marnock, a leading
Victorian horticulturalist and landscape
designer. He was known for the
‘Gardenesque’ style, which featured
winding paths and scattered plantings
among tree-planted mounds.
WELCOME TO
SHEFFIELD BOTANICAL GARDENS.
MAP AND
VISITOR
INFORMATION

KEY
Café
Information Point
Shop
Toilets
Bicycle Stands
Disabled Parking
Botanical
Road
Entrance
road
closed
N
Botanical Road
Bear Pit
Fossilised Tree
Fountain
Pan Statue
Clarkehouse Road
B
A
E
Pavilions
L N
F
Main
Entrance
Gatehouse
G
D
Curator’s
House
Broadwalk Herbaceous Borders
Map of the Botanical Gardens
C
M
P
National Collections
Ponds
Q
J
T
H
S
FOUR SEASONS GARDEN A continually changing display all year round.
Classroom
Thompson Road
PAVILIONS Plants from the temperate regions of the world.
VICTORIAN GARDEN Authentic Victorian planting.
BIRCH HILL Ornamental birches underplanted with masses of Spring bulbs.
R
U
K
MAIN LAWNS Restored in the Gardenesque style and incorporating
the national collections of Weigelas and Diervillas.
ROCK AND WATER GARDEN Three linked ponds with a focus on
plants native to the Pennines.
V
OSBORN’S FIELD A sheltered spot with tender plants.
MARNOCK GARDEN Featuring ideas to take home, including
tender climbers and scented plants.
MEDITERRANEAN CLIMATE GARDEN Mounds of sun-loving
plants with gravel paths winding between them.
ROSE GARDEN Restored to the original Victorian design
and planted with a huge range of roses.
ASIA GARDEN Glades of trees and shrubs from the Far East
including Rhododendrons and Pieris.
EVOLUTION GARDEN Ancient plants such as Ginkgo and
Dawn Redwood show how plants have evolved.
WOODLAND GARDEN Coppiced trees and shrubs
to give dappled shade and changing drifts
of colour at ground level.
South
Lodge
LOWER LAWNS Sloping lawns
framed by mature trees.
AWARD OF GARDEN MERIT (AGM) BORDER
Showcasing plants that have been
awarded this Royal Horticultural
Society accolade for excellence.
LONG BORDER Collections of
plants from the Americas.
PRAIRIE AREA Swathes of
meadow plants and grasses
giving a naturalistic prairie effect.
THOMPSON ROAD WALK Rich
planting including autumn and
winter colours.
Thompson
Road
Entrance
A B
C
D
E
F G
H
J
K
L
M
N
P
Q
R
S
T
U
V