Design and Specification Guidelines - Gaston County Schools

Design and Specification Guidelines Gaston County Schools
Updated: March 6, 2012 Gastonia, NC 28054
2. Three (3) original copies (Architect, Contractor, GCS), plus as many others for
the contractor as they would like
3. Signature of Contractor
4. Signature Block for L. Reeves McGlohon, Superintendent
5. Signature Block for Mary Jo Lindquist, Finance Officer, with the following
phrase printed above her signature: "This instrument has been preaudited in
the manner required by the School Budget and Fiscal Control Act."
6. After all signatures are obtained, mail contract to the entities noted above.
7. Make one (1) copy of the GCS copy for Finance - Mary Jo Lindquist.
8. File the Contract Control Sheet with the GCS Project Management copy of the
contract
C. Close out
1. Project Close-Out – Add language to all contracts: All project close-out
documentation shall be submitted to the architect within 90 days after
substantial completion. Failure to comply will be grounds for bid exclusion on
all future Gaston County Schools projects until close-out documentation
submittal. Final payment of remaining retainage will not be made until all
closeout documentation is received and approved.
2. As-Built
a) Record Drawings
b) Latest version AutoCAD and paper drawings by architect
c) Contractor & Owner red-lines due with Architectural As-Builts
d) If project is combined (more than one location), separate as-built
drawings, O&M Manuals for each location is required
e) The design professional shall update the electronic CAD files with the
information and changes described on the contractor’s As-Built files.
The updated CAD files shall be compiled onto a common electronic
media device, such as a CD-ROM or USB Memory Stick, and turned
over to GCS as part of the close out documents
3. Turn-over Documents Required
a) AIA G702 - Final Application for Payment
b) AIA G707 - Consent of Surety to Final Payment
c) AIA G706 - Contractor's Affidavit of Payment of Debts and Claims
d) AIA G706A - Contractor's Affidavit of Release of Liens
e) Operation and Maintenance Manuals – Minimum of two (2) copies
required.
f) Control Drawings and Manuals Manuals – Minimum of two (2) copies
required.
g) Asbestos Letter – States that no asbestos was used.
h) As-Built Drawings – To be used by Engineer to update contract
documents
i) HVAC System Certification – Certifies that all work is installed per code
and per contract.
j) Mechanical Guarantee Letter – States dates of Warrantee
k) Copy of Local Inspection Report
l) Copy of Certificate of Occupancy
*=Preferred Brand; Bid Alternate Required Page 2 of 38 Pages