Design and Specification Guidelines - Gaston County Schools

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Design and Specification Guidelines Gaston County Schools Updated: March 6, 2012 Gastonia, NC 28054 5. Commissioning Services a) The commissioning process is a quality assurance program for new buildings or major renovations. This process is designed to ensure buildings meet the needs of the GCS, and are built and operated as intended by the design team. The process focuses on environmental quality, LEED, “Green Design”, Indoor Air Quality, resource and conservation strategy, energy requirements, options for minimizing energy usage and life safety considerations. b) The Design Professional shall incorporate into each project specifications defining the commissioning plan provided by the Commissioning Agent. c) If commissioning is a required A/E service, then, depending on the project, GCS will implement one of two (2) possible commissioning models: (1) Single Party – relies on the GCS Project Manager (Commissioning Agent) to perform the commissioning functions as specified within the A/E contract documents. In some cases, the Design Professional will be assigned these duties. (2) Four Party – requires the participation of the Design professional, a Commissioning Agent, the Construction manager, and GCS Project Manager. GCS will retain then retain the Commissioning Agent to manage commissioning services. 6. Test and Balance Contractors a) The TAB Contractor shall be hired directly by the Construction Manager, GCS or Mechanical Contractor – depending on the project. Design Professional shall consider and review with GCS during design, the necessity of expanding the scope of traditional TAB work to include the likes of vibration/sound testing, or IAQ testing. Specifications shall indicate that before TAB work begins, TAB contractor shall meet with Owner & Design Engineer to develop and approve TAB strategies, procedures and reporting format. TAB reports shall be reviewed and approved by Design Engineers to verify that the design intent has been met. As these reports are essential tools for Facilities during troubleshooting, the reports shall include single line schematic diagrams showing locations of HVAC system components, balancing devices, measurement locations. Also include make, model and settings for drive components. Balancing devices shall be marked by the Balancer to indicate final settings. b) Specifications shall provide a minimum ½ day service from Balancing Contractor to demonstrate and reproduce measurements shown in balancing report. The system measurements will be selected by the Design Professional and/or Design Professional. *=Preferred Brand; Bid Alternate Required Page 4 of 38 Pages
Design and Specification Guidelines Gaston County Schools Updated: March 6, 2012 Gastonia, NC 28054 C. Processing 1. Three (3) Original Copies (Two (2) Architect, GCS) 2. Signature of Principal (plus as many others for their firm as they would like) 3. Signature Block for L. Reeves McGlohon, Superintendent 4. Signature Block for Board Chairperson (Required for Personal Services Contracts) 5. Signature Block for Mary Jo Lindquist, Finance Officer, with the following phrase printed above her signature: "This instrument has been preaudited in the manner required by the School Budget and Fiscal Control Act." 6. After all signatures are obtained, mail contract to the entities noted above. 7. Make one (1) copy of the GCS copy for Finance - Mary Jo Lindquist. 8. File the Contract Control Sheet with the GCS Project Management copy of the contract. D. Instruments of Service 1. GCS maintains ownership rights to all Instruments of Service. These instruments shall include the plans, specifications, addendums, electronic CAD files and physical or electronic documentation generated during the project. 2. Upon request and without additional cost or fees, the design professional shall turn over any and all instruments of service to the owner within 7 calendar days of the request. The design professional shall not require any type of waiver or disclaimer as a condition of delivery of the requested instruments. 3. Upon request and without additional costs or fees, the design professional shall make available to the contractor engaged on the project any electronic CAD files and PDF files of the plans and specifications within 7 calendar days of the request. The design professional shall not require any type of waiver or disclaimer as a condition of delivery of the requested instruments. 4. Demolition sheets are not required in as-built drawings. III. Design Considerations A. School Building are considered Shelters – Category IV (NC State Building Code, Chapter 35) B. All New Construction / Renovation Plans, regardless of building location, i.e., in or out of Gastonia, MUST be sent to the County Fire Department. C. Site Investigation: The owner expects the Architect and the Engineer (all disciplines) to investigate the pre-existing conditions at the site to assure their full understanding of said conditions. Change orders shall not be tolerated that are caused by the professional’s failure to adequately investigate current conditions. Any statement which begins with, “I assumed there was space because the ….” Is the beginning point of an error in good judgment. If the Architect / Engineer requires a tradesman to remove panels, drop an access panel, etc., an accommodation will be made to provide same – contact the respective Project Manager. *=Preferred Brand; Bid Alternate Required Page 5 of 38 Pages
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Design and Specification Guidelines - Gaston County Schools

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