here - Fitzwilliam College - University of Cambridge

APPENDIX 2: PARTIES, DINNERS AND FORMAL HALL
(Appendix to College Regulations 46-47 and 53-56)
Attention should be drawn to Fitzwilliam College’s Policy on Alcohol, which is distributed to
all Freshers and which can be found on the College website:
http://floyd.fitz.cam.ac.uk/intranet/fcdn/policies_regs/alcohol/alcohol.pdf
Organisers of social gatherings (e.g. parties, dinners, barbecues, and groups attending formal
hall) are responsible for the conduct of their own guests and for ensuring that all relevant
Health & Safety regulations and guidelines are followed and that no disturbance is caused to
other members of College or the local community.
For parties in public rooms with a planned attendance of more than 50 people, the organiser
must provide the Head Porter with names of approved stewards. The stewards must be present
throughout the party and are responsible for keeping control and clearing up all spillages etc.
Organisers of all social gatherings are responsible for any expense arising from breakages,
damages or additional cleaning and security, which will be charged at the current rate. A
written guarantee to cover such expenses will be required before permission is given for any
gathering to go ahead. There will be a charge made for bar staff or Porters if their attendance is
required, or if any additional Porter is required to be on duty.
A Tutor (the pernoctating Tutor) is on duty every night and may stop a gathering forthwith if it
is causing disturbance to other members of the College or neighbouring community. By
delegated authority, other Fellows of the College and the Porters may also stop a party if they
think there are sufficient grounds for doing so and later make a report to the pernoctating Tutor
and also to the Dean and the Senior Tutor.
Organisers of gatherings should note Regulation 47 and in particular that at least 14 days notice
is required for any bookings. They should collect a form from the Stewards and Domestic
Bursars Secretary, who will check availability and make a preliminary booking. The organisers
must obtain the signatures of the Stewards and Domestic Bursars Secretary and, if necessary,
the Bursar, the Senior Tutor, the Dean, the Domestic Bursar and the Catering Manager.
During Easter Full Term no parties, barbecues, bops, or bar extensions are permitted, nor may
music be played in the Reddaway Room.
RULES APPLICABLE TO ALL PARTIES IN COLLEGE:
1. No drinks may be served before the starting time or served after the finishing time of
the party. The site of the party must be cleared up by one hour after the end of the
party, by which time the guests should have been escorted off the College premises.
Late evening parties will end at the same time as the bar closes.
2. Only ticket holders may be permitted to attend, and there shall be at least two door
stewards per door to ensure that this is so. The stewards shall wear prominent
official identification, for example tee-shirts, and shall not consume alcohol during
the party.
23