08-09 Graduate Catalog/w pics - University of Louisiana at Monroe

GRADUATE SCHOOL REGULATIONS 41
NOTE: Only grades of A, B, or C are considered acceptable at the graduate
level. To remain eligible for graduate school, a graduate student must maintain a
3.0 graduate GPA and no grade lower than C.
Courses for graduate credit may not be repeated without prior approval of the
Dean of the Graduate School. When a course is repeated, both grades will be
counted in determining the grade point average.
Work which is of satisfactory quality but which, because of circumstances
beyond the student’s control, is not complete, may be marked I (Incomplete). The
deficiency must be met within the first month of the next regular semester or
within the first two weeks of either summer term of attendance (whichever comes
first). If the work cannot be completed within the stated time frame, a time
extension may not be granted without prior approval of the Dean of the Graduate
School. Instructors should not allow graduate students to complete work for a
graduate course to remove an overdue I grade without prior approval of the Dean
of the Graduate School. I grades are removed only by completion of the course
work, not by repeating the course. I grades are computed as F grades, unless
changed to a final passing grade. If the student does not resume studies either at
the University or elsewhere within a calendar year following the semester or
summer session for which the I grade was recorded, the I grade cannot be
removed. This requirement does not apply for field study, thesis, dissertation,
directed study, independent research, or recital courses.
Grades (other than I grades and IP) that have been submitted to the
Registrar’s Office can be changed only by a letter of explanation certifying that an
error has been made by the instructor. This certification of error will not be valid
unless approved by the instructor’s department head and the instructor’s
academic dean. A request for a final grade change must be initiated by the
instructor within 30 days after the end of the semester or term in which the grade
was earned.
Instructors are encouraged to abide by the University Calendar by offering
courses within the established enrollment period dates to avoid the issuance of
IP grades. Instructors must discuss in advance with the Registrar the reasons for
the award of IP grades. Valid reasons for considering the issuance of IP grades
may be when an instructor anticipates that either the nature of a specific graduate
or undergraduate course or the expectations of all students (not an individual
student) cannot be completed within the established enrollment period
dates. Letter grades must be awarded by an agreed upon deadline between
the instructor and the Registrar in the event that IP grades are issued.
GRADE REPORTS
End-of-the-semester grades are generally available after the end of the
fourth working day of each enrollment period. Students should visit the ARROW
website (arrow.ulm.edu) to view grade results.
ADDRESS CHANGE
A student must provide a local and permanent address at the time of
admission to the University. Local and permanent address changes must be
reported to the Registrar’s Office on the appropriate form. A student is
responsible for the consequences of all communications sent to the address on
file in the Registrar’s Office (e.g., classes dropped for non-payment of tuition,
denied further continuance in graduate work on grade report or transcript).