annual report/2006 - University of Melbourne

Internal Environmental
Management System
(EMS) Audits
70
• A program of internal audits of
the University’s EMS continued
throughout 2006. The local EMS is
internally audited against the criteria
of ISO 14001:2004 in all academic
and administrative divisions of
the University and a number of its
controlled entities. During 2006 over
450 criteria were audited across the
University. Overall the University
achieved less than three percent nonconformances.
Auditees are required
to develop action plans to address all
adverse audit findings and the internal
audit program reviews the auditees’
progress in addressing the
non-conformances.
Educating the University and
the Wider Community
• The University’s environmental
communication and education
initiatives include celebrating World
Environment Day. This breakfast
event was well attended in 2006
and the keynote speaker was the
Honourable Tom Roper, Board
Member of the Climate Institute and
Greenfleet Australia, and Project
Leader for the Global Sustainable
Energy Islands Initiative.
• The University offers major courses in
postgraduate environmental studies
through the Office for Environmental
Programs (OEP), which coordinates
the Graduate Environmental Program
(GEP). The GEP comprises six
postgraduate coursework programs
on environmental sustainability
across 10 faculties. International
benchmarking indicates the
interdisciplinary program is highly
innovative in its field. In 2006,
162 students were enrolled in the
OEP program and enrolments
are increasing. The OEP also has
ongoing arrangements to collaborate
with Parks Victoria on a number of
environmental research topics.
The University of Melbourne Annual Report 2006
• The University hosted a number
of guest lectures and conferences
related to the environment in 2006,
including the Australian Institute of
Energy (AIE) National Conference.
2. Freedom of Information
In the period from 1 July 2005 to 30
June 2006 eight new requests for
documents were received. These
comprised four requests for personal
documents and four requests for nonpersonal
documents. Access in full was
given to two requests, partial access
to two requests, ‘no documents found’
was advised in three cases and one was
unresolved within the reporting period.
The Principal Officer of the University
is the Vice-Chancellor. The Senior-Vice
Principal is the formally designated
Freedom of Information Manager of the
University.
All formal requests for access to
documents of the University, under
the provisions of the Freedom of
Information Act, are to be made in
writing to:
The Senior Vice-Principal
The University of Melbourne
PARKVILLE VIC 3010
Where access is granted to inspect,
obtain or purchase material,
arrangements will be made during
normal office hours, Monday – Friday,
8.45am to 5.00pm.
Enquiries on any aspect of the Freedom
of Information legislation, or assistance
that may be required to identify
documents of the University available
under Freedom of Information, should
be directed to:
Mr Len Currie
University Secretary
The University of Melbourne
PARKVILLE VIC 3010
Telephone: (03) 8344 4000
A request for access to a document
of the University should include
sufficient information about that
document to enable it to be identified.
Assistance will be provided by an
officer of the University in cases
where details supplied about a
document are not sufficiently clear to
identify that document.
Charges for access to documents of the
University under the provisions of the
Freedom of Information Act will be in
accordance with the standard provisions
of the Freedom of Information (Access
Charges) Regulation 1993.
A: Categories of Documents
Major Information Series:
1. University Council Minutes 1853–
2. Academic Board (formerly Professorial
Board) Minutes 1853–
3. Central Administration
Correspondence
4. Staff Correspondence Files
5. Faculty Records
6. Academic Department Records
7. Computer Records and Systems
Computer-based systems have been
developed to assist the University’s
administrative processes in the
following major areas of activity:
• Student Administration
• Human Resources
• Financial Accounting
• Budgeting
• Research Administration
A wide range of smaller systems has
also been developed. Within this overall
structure, a vast range of individual
computer reports is produced to meet
the needs of University Administration,
faculties, academic departments and
students.