2006 DPS Annual Report - Arizona Department of Public Safety

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Agency Support Logistics Division • Establishes contracts for purchasing and issues first-aid supplies, office supplies, field supplies, and duty gear to enforcement and support staff through the main supply warehouse. • Maintains the Consumable Inventory System for tracking the Department’s stock item usage. • Prepares and issues billing to department entities and outside agencies for fuel, maintenance, postage and supplies. • Tracks capital and accountable equipment using the Capital Outlay System for departmental inventory and the Uniform Statewide Accounting System. • Develops, modifies and maintains departmental forms for use by the Department’s employees. • Provides mail service for the Department. • Provides printing services for the Department. • Coordinates disposal of surplus departmental equipment through auction, sale, trade-in, transfer to other law enforcement or criminal justice agencies, and through the state surplus property system. • Forecasts and monitors annual fuel usage and costs for the Department’s budget. • Provides fuel through departmental fuel sites, Arizona Department of Transportation fuel sites and a statewide credit card system. Arizona Law Enforcement Academy (ALEA) • Provides basic law enforcement training for Department sworn recruits. • Provides staffing and training support for multiple law enforcement agencies through a statewide partnership approach. Agency Support Activities Logistics Administration Services Supply Warehouse Value of Consumable Supplies Issued 1,324,669 1,380,622 4.22% Consumable Supplies - Stock Issues 45,438 45,677 0.53% Capital Equipment Updates 23,400 28,886 23.44% Mail Room Pieces of Mail Processed 364,202 408,930 12.28% Mailing Costs 232,271 266,108 14.57% Charge Back for Mailing Costs 160,438 173,841 8.35% Print Shop Impressions 4,346,653 3,169,233 -27.09% Number of Projects Completed 477 481 0.84% Projects Requiring CD/DVD 12 44 266.67% Total Number of CD’s Produced 12,887 15,884 23.26% Forms Management Forms Revised/Developed 93 164 76.34% LEGAL Contracts Reviewed 431 484 12.30% Law Bulletins Published 9 8 -11.11% 70
Agency Support Division Highlights of the Agency Support Division: Facilities Management Bureau implements energy conservation guidelines for new and existing buildings Over the last 40 years, Department facilities have been constructed with a wide variety of energy-conservation designs. This year the Facilities Management Bureau completed implementation of a comprehensive energy use plan including energy improvement guidelines for application to new and existing buildings. These guidelines will first be used on new facilities being planned and built such as the Phoenix Forensic Sciences Laboratory and the Highway Patrol District Office in Prescott then existing facilities will be modified as funding becomes available. Because of the Department’s energy conservation efforts and policy revisions, significant reductions have already been achieved in utility costs and the Department has been recognized by the State Energy Office six out of the last seven years for energy-related accomplishments. DPS dramatically enhances its Contact Tracking System During Fiscal Year 2005, the Department designed and implemented a computerized tracking system that maintains electronic copies of all written contacts between department personnel and members of the public including citations, warnings, repair orders and field interviews. The information is captured through scanning and data entry with resulting statistics readily available for analysis and activity tracking. This new system utilized state-of-the-art handwriting recognition programming to capture data with limited manual-data entry needs, saving manpower and time not only for clerical personnel, but for officers in the field, allowing them to devote more time to field enforcement. DPS’ IT building and Yuma District Office undergoing significant improvements The Department received RICO grants to design and renovate the Information Technology building and construct an addition to the Yuma District Office. The design portion of both projects was completed this year. The Information Technology Building will feature new offices for the Managers and Supervisors with system furniture work stations for Programmers and Analyst. An elevator will be added to the building. The Yuma District Office addition will include a large multi-purpose room, new evidence storage room, interview room and sergeant offices for criminal investigations and highway patrol. There will also be new Squad rooms for HP and CI. Construction for both projects is to be completed next year. 71
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2006 DPS Annual Report - Arizona Department of Public Safety

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