Emergency Plan - Fylde Borough Council

Emergency Plan February 2007
3.1 Overview
In the immediate aftermath of an emergency, the principal concerns of the Council are to
provide support to the emergency services, to continue normal support and care for the local
and wider community, to use resources to mitigate the effects of the emergency and to
maintain the essential services normally provided by the Council. The response phase of an
incident encompasses the actions that are taken to deal with the first effects of an emergency.
In many scenarios, the response phase is likely to be relatively short and to last for hours or
perhaps a maximum of several days.
3.2 Emergency Management Team (EMT)
The Chief Executive (or nominated deputy) will decide whether to establish the Emergency
Management Team immediately, or whether the Council’s resources can initially be coordinated
by the Incident Liaison Officer at the scene. If the Emergency Management Team
has not been established, then this decision will be constantly reviewed as the incident
progresses.
The EMT will consist of the Chief Executive, Deputy Chief Executive the Executive Managers
or their nominated deputies, as well as anyone else the Chief Executive or management team
may deem necessary to assist their response to an emergency. This will however vary
depending on the nature of the incident and may also include representatives from external
organisations
If the decision has been taken to establish an Emergency Management Team, members of
the EMT will be contacted either personally by the Chief Executive, or this task may be
assigned by the Chief Executive to either one of the personal assistants or to another member
of the EMT. (See Quick Guide III page (iv) for contact details for members of the EMT during
working hours and at other times) to request they assemble in the appropriate Emergency
Control Centre.
The person carrying out the contacting role should endeavour to contact all of the members of
the EMT. In their absence, where details of substitutes are provided, then these should be
contacted in their place.
All members of EMT (or their substitutes) should be advised of the nature of the incident, that
the Emergency Management Team is being established, and that they should report
immediately to the Emergency Control Centre (see below).
If a member of EMT would only be available to attend, after a significant delay, consideration
should be given to contacting the named substitute (if one has been provided) to attend for the
interim period.
3.3 Access To Council Offices
During normal office hours, the public have access to the Town Hall and various council
offices. In each building, the public only have access to limited areas. A series of security
doors, requiring the input of a code are located beyond these points, in order to gain access
to the remainder of the Council Offices during normal working hours.
Outside of office hours, a key holder for the premises would need to be called out in order to
open the Town Hall or council offices so that members of the Emergency Management Team
and support staff can gain access to the offices, facilities, communications and if necessary
the Emergency Control Centre.
The Executive Manager Strategic Planning and Development and the Town Hall Custodians
have access to all Council owned buildings and they should be contacted to initiate the
opening of the relevant buildings. (See Quick Guide III page iv for contact details)
Section 3
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