Emergency Plan - Fylde Borough Council

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Emergency Plan February 2007 The Lancashire County Council Emergency Planning Duty Officer will then notify the Voluntary Agencies and LCC Directorates which Rest Centre(s) are to be opened and request that they deploy their staff in accordance with the Rest Centre Guidance. If emergency transport is required this will be organised by the Council (see Section 5.8 below). If a Rest Centre is opened, Ambulance Service will normally provide paramedic cover until a GP is mobilised. 5.3..2 Survivor Reception Centres A Survivor Reception Centre is a secure area or building to which uninjured survivors can be taken for shelter, first aid, interview and documentation. A Survivor Reception Centre may convert to a Rest Centre, depending upon the duration and extent of the incident. They would normally be operated by the Police, but LA support may be requested to provide humanitarian assistance. 5.3.3 Friends And Relatives Reception Centres This centre is for the friends and relatives of those who have been involved in the incident. It is a secure area, which will be set aside specifically for their use, which will provide a place where Police interviews can take place and where friends and relatives can be reunited. It will normally be operated by the Police and/or the carrier (particularly if aircraft or train operating companies are involved). In some instances assistance from the local authorities, particularly LCC Adult & Community Services may be required. Within Lancashire a joint protocol exists between the Police Family Liaison and the Adult & Community Services. Ribby Hall and the De Vere hotel, Blackpool in this area have been designated as appropriate for venues for this type of centre. 5.3.4 Humanitarian Assistance Centre (HAC) The fundamental purpose of a Humanitarian Assistance Centre is to act as a singular focus (“one stop shop”) for survivors, relatives and all those impacted by the disaster, through which they can access support, care and advice. The need for such a multi-agency centre will normally be agreed between LCC and Fylde BC at strategic level some time (24 -48hours or longer) after the incident has ended. In extreme cases, this function may continue for an extended period of years. 5.4 Casualty Information Bureau Any incident, which involves a large number of people, will usually generate a large volume of enquiries from the public. In incidents such as these, the Police may decide to open the Casualty Information Bureau at Police Headquarters in Hutton. The Bureau will be staffed by personnel who are trained to deal with calls from the friends and relatives of those believed to be involved in the incident. Any information that is collated from any documentation recorded at Rest Centres/Reception Centres would be passed to the Casualty Information Bureau. A telephone number for enquiries would be released by the Police via the media. The purpose of a Casualty Information Bureau is to enable the Police to gather information from all the responding agencies to assist in the identification of fatalities and/or injured as well as gathering intelligence from members of the public who believe that a friend or relative might be involved in the anti-mortem process. It is not set up to provide information to callers. 5.5 Body Holding Areas The establishment of a body holding area adjacent to the incident site, where the retrieval of bodies and/or body parts are recorded and placed in body bags, is the joint responsibility of the Coroner and the Police. This area is considered as a ‘staging post’ between the incident Section 5 21 Uncontrolled if Printed Rev.0
Emergency Plan February 2007 and the temporary mortuary. The LA may be required to respond to requests from HM Coroner and Police to organise the specialist equipment and help meet the necessary welfare requirements of emergency personnel at the site. 5.6 Emergency Mortuary Arrangements HM Coroner may request that an emergency mortuary be set up in the event of an incident involving a large number of fatalities. The emergency mortuary will facilitate the post-mortem procedures, identification of bodies and police enquiries into the cause of the incident. If mortuary facilities are needed, Blackpool Victoria Hospital will normally be utilised for small numbers. If mass fatalities are encountered, then the facility at Police HQ Hutton will be brought into operation (See Mass Fatalities Plan [Draft] which sets out the various procedures, personnel and equipment required for the facility to function effectively). Further information and advice regarding such facilities will be available from the LCC Emergency Planning Duty Officer. 5.7 Emergency Catering Where emergency catering is required, this would normally be arranged through LCC Emergency Planning who may make appropriate arrangements with the WRVS, Salvation Army or local caterers. Catering at Lowther Pavilion may be undertaken by the in house caterers. 5.8 Emergency Transport The contact details for companies providing emergency transport are contained in Appendix 1 - Contact Details for Other Authorities/Organisations. The Executive Manager Streetscene will be the first point of contact in arranging transport, in co-ordination with the Police and County Council, for transportation of victims/evacuees from the scene of incidents to Rest Centres or other venues. 5.9 Site Clearance In some incidents the Local Authority have a key role to play in co-ordinating the clearance of sites this will be undertaken in accordance with the principles set out in the OPPM Guidance on Development of a Site Clearance Capability in England and Wales and in close conjunction with site/building owners or occupiers and their insurers. Where there is an immediate threat to life, and site/building owners cannot be identified or located, the council’s Building Control service will take a lead role in assessing the structural stability of affected buildings; arranging demolition and/or arranging site clearance. 5.10 Health And Safety During a major emergency, as at other times, all employees and volunteers are expected to comply with the requirements of the Health and Safety at Work etc Act 1974 and associated legislation. Fylde Borough Council’s Health and Safety Policy Statement and control measures identified through the risk assessment process must be adhered to. Further details of the safety procedures to be adopted by staff called out as a result of an emergency are contained in Appendix 9. 5.11 Staff Welfare Staff should only be responding to an incident as an extension of their everyday roles. However, they may need to work shifts to be able to cover the response over 24 hours during a protracted incident. Shifts should ideally be between 6-8 hours and must include an overlap between shifts to facilitate the handover. Managers must ensure that they and their staff have regular and sufficient breaks away from their working environment to allow them to rest. Section 5 22 Uncontrolled if Printed Rev.0
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Emergency Plan - Fylde Borough Council

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