CTAS Reference Guide.doc - Office of the State Auditor

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CTAS REFERENCE GUIDE Click on "Post Paid Claims" and a confirmation window will appear. Click "Yes" to continue or click on "No" to cancel the action. Users will be notified once the claims have been successfully posted. Claims that have been posted will be flagged as such. Once posted the claim cannot be modified. Claims meeting the following conditions will be posted to the Disbursements Ledger: • The claim has been approved. • The claim has not been posted. • A check number has been entered for the claim (please note that the Disbursement Ledger does not allow duplicate disbursement “Check” numbers). To EDIT an existing claim, highlight the list item and click "Edit". The Claims Update screen will be displayed. Make the necessary modifications and save. To DELETE a claim, highlight the list item and click "Delete". The user will be prompted to confirm the request. Click "Yes" to continue, or "No" to cancel request. To view/print a REPORT, click the "Reports" command button. At the criteria window users can arrow up or down to select the appropriate option or leftclick on the option button. A list of available reports will be displayed. Highlight the report listing and click "Run". Depending on what report is requested, users might be prompted for additional information, prior to the report being displayed. The following Claims Reports are available: • Claims History • Claims List of Approval 28
CTAS REFERENCE GUIDE DISBURSEMENTS From the Disbursement Main Menu screen the user can Add, Edit, Void or Delete a disbursement. To search for an existing disbursement, mark the appropriate search option and then enter the requested search criteria. Click on the "Search" button and all disbursements meeting the specified criteria will be displayed. When adding a new disbursement, the check number will automatically default to the last check number used plus one. When adding a new disbursement, the check date will automatically default to the check date of the last new disbursement entered. If a vendor is selected from the “Pay to the Order Of” list, the description and account distribution will automatically be populated based on this vendor’s most recent disbursement. New vendors can be added or existing vendors can be edited “on the fly” by clicking on the “New” or “Edit” buttons, respectively, next to the “Pay to the Order of” field. “Onetime” vendors, currently not in the vendor list, can manually be entered onto the Disbursement Screen. If a disbursement has been cleared or voided, then the words “Cleared” or “Voided”, respectively, will be displayed in the upper righthand corner of the Disbursement Screen. Once the disbursement has been cleared, the check number and total amount cannot be edited. To delete an Account Distribution item, enter “0.00” for the amount. 29
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The three standard reports listed b
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CTAS REFERENCE GUIDE Accrual Module
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CTAS REFERENCE GUIDE RECEIVABLES Fr
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CTAS REFERENCE GUIDE PAYABLES From
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CTAS REFERENCE GUIDE ACCRUAL REPORT
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CTAS REFERENCE GUIDE Glossary 101
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CTAS REFERENCE GUIDE Accounting Sys
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