CTAS Reference Guide.doc - Office of the State Auditor

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CTAS REFERENCE GUIDE BUDGET From the Budget Main Menu screen you can Add, Edit or Delete a Budget listing. To search for an existing Budget listing, select the Budget Year, Fund Number, Account Number, and then click on the "Search" button. The listings that match the specified criteria will be displayed. If entering a receipt budget item, do not enter an object code. budget item, an object code is required. If entering a disbursement Data Validation Rules for a Budget Item: • An amount must be entered. • A fund number must be entered. • An account number must be entered. • If a disbursement budget item is entered, then an object code must be entered. • Receipt budget items containing the same fund number and account number are not allowed. • Disbursement budget items containing the same fund number, account number, and object codes are not allowed. 32
CTAS REFERENCE GUIDE To ADD a Budget listing, click on the "Add" command button. Select the Fund, Account and Object code using the list boxes or type codes in directly. If you want to use budget monthly amounts, check the “Use monthly budgets” checkbox. Leave it unchecked to use yearly budget amounts. Type in budget amounts and click on the "Save and Exit" button, or if you want to add additional budget listings, click on "Save and Add". To EDIT a Budget listing, highlight the item and click on the "Edit" button". The applicable budget information will be displayed, make changes or add a revised amount and click on "Save and Exit". To sequentially edit multiple budget items without exiting the detail budget screen, click on “Save and Next”. To DELETE a budget listing, highlight the item you wish to delete and click on the "Delete" button. A confirmation window will appear, click "Yes" to continue or click "No" to the cancel action. To create a NEW BUDGET for the next year, click on the “New Budget” button. A new “Proposed” budget will be created from the current year budget. The proposed budget will have the fund numbers, account number and object codes for the current year. The amounts for the proposed budget will be zero. A proposed budget can only be created once for a given fiscal year. To print a REPORT, click on "Reports". The report selection window will be displayed. Highlight the report listing and click on the "Run" button. If additional information is needed, the criteria window will be displayed. Enter the requested information and click the "Run" button. To print the report, click on the printer icon button found at the top of the print preview screen. 33
Page 1 and 2: CTAS 7.0 Reference Guide Copyright
Page 3 and 4: CTAS REFERENCE GUIDE TABLE OF CONTE
Page 5 and 6: CTAS REFERENCE GUIDE Using This Gui
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Page 43 and 44: FINANCIAL REPORTS CTAS REFERENCE GU
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CTAS REFERENCE GUIDE INVESTMENTS CT
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The three standard reports listed b
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CTAS REFERENCE GUIDE INDEBTEDNESS C
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CTAS REFERENCE GUIDE Accrual Module
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CTAS REFERENCE GUIDE RECEIVABLES Fr
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CTAS REFERENCE GUIDE PAYABLES From
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CTAS REFERENCE GUIDE ACCRUAL REPORT
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CTAS REFERENCE GUIDE Glossary 101
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CTAS REFERENCE GUIDE Accounting Sys
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CTAS REFERENCE GUIDE OrderCheck:
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