MYOB Manual - Time Billing

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The Rate field appears when you enter a chargeable activity. The rate is what you charge your customers for one hour (or other billing unit) of the activity. A rate should appear in the field automatically. You can set up separate billing rates for activities, for employees and suppliers, and for customers. Indicate which rate you want to use in the Activity Information window. Step by step “To add an hourly, chargeable activity” on page 430 “To add a non-hourly, chargeable activity” on page 431 “To add an hourly, non-chargeable activity” on page 432 “To add a non-hourly, non-chargeable activity” on page 433 Entering the units worked on an activity slip activity slips:entering:units worked The units entered on an activity slip are the hours (or other billing units) spent performing the activity. When you enter a chargeable activity on an activity slip, the unit of measurement you entered for the activity appears next to the Rate field. If you want to bill your customers for a number of units that is different from the number you recorded, you can use other fields in the Enter Activity Slip window to make adjustments before you create the bill. Clocking your time You can clock your elapsed time for hourly activities by using the timer in the Enter Activity Slip window. Just leave the Enter Activity Slip window open while you perform the activity and MYOB Premier will calculate units and enter them automatically on the activity slip. (“To enter units using the timer” on page 447) Using special units If your company tracks billable time in special units of 1, 6, 10, 12, 15 or 30 minutes (as determined by your selections in the System view of the Preferences window), you can enter time in those units in the Enter Activity Slip window. For example, if your company bills for time in 12-minute units, one time billing unit will equal 12 minutes. To create a record for 18 minutes of time, you would enter 1.5 units (to indicate one unit of 12 minutes multiplied by 1.5) on the activity slip. 438 www.myob.com.au
Chapter 5 Activity Slips Overview In time billing windows throughout the Premier system, when you're viewing by hours/units, your entries will be displayed in the units you specify here. However, time billing invoices will display your billable units as whole hours. For example, assume you bill for time in 6-minute units, and you create an activity slip for 10 units. Then, you create an invoice in the Prepare Time Billing Invoice window to bill for that activity slip in full; that is, to bill for all 10 units. Your invoice will display 1 in the Hrs/Units column of the line item for the activity. Your customer knows that you're billing for an hour of your time, even though you think of it as 10 six-minute units. Rounding Timer-Calculated Time You can set a preference to round time clocked using the timer in the Enter Activity Slip window to a particular minute increment and choose to round Up To the Next, Down to the Previous or To the Nearest increment. For example, if you want to round the actual time you clock using the timer up to the next minute, choose Up To the Next and enter 1 in the field. That way, if you clock 21 minutes and 32 seconds of an activity, 22 minutes will be entered automatically in the Actual Units field. Step by step “To enter units on an activity slip” on page 446 “To enter time in special billing units” on page 446 “To enter units using the timer” on page 447 “To round timer entries automatically” on page 447 “To reset the timer” on page 448 Entering a job and notes on an activity slip activity slips:entering:job and notes If you’re creating an activity slip for a chargeable activity, you can allocate the activity slip to a job. You can also enter notes for the activity slip. If you create time billing invoices using the Prepare Time Billing Invoice window, you can print activity slip notes on invoices. Step by step “To add an hourly, chargeable activity” on page 430 “To add a non-hourly, chargeable activity” on page 431 “To add an hourly, non-chargeable activity” on page 432 “To add a non-hourly, non-chargeable activity” on page 433 MYOB Help 439
Page 1 and 2: Time Billing Table of Contents Chap
Page 3 and 4: Chapter 1 Time Billing Activities O
Page 9 and 10: Chapter 2 Adding new activities 12.
Page 11 and 12: Chapter 2 Adding new activities 2.
Page 13 and 14: Chapter 3 Changing activities Chapt
Page 15: Chapter 5 Activity Slips Overview C
Page 19 and 20: Chapter 5 Activity Slips Overview A
Page 21 and 22: Chapter 5 Activity Slips Overview S
Page 23 and 24: Chapter 6 Adding activity slips --
Page 25 and 26: Chapter 6 Adding activity slips --
Page 27 and 28: Chapter 7 Adding multiple activity
Page 29 and 30: Chapter 8 Reviewing activity slips
Page 31 and 32: Chapter 9 Changing activity slips 3
Page 33 and 34: Chapter 11 Tracking work in progres
Page 35 and 36: Chapter 12 Billing for time Chapter
Page 37 and 38: Chapter 12 Billing for time • Com
Page 39 and 40: Chapter 13 Activity slips notes and

MYOB Manual - Time Billing

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