the georgia crime information center operating manual - GBI LMS

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13.2 Required Fields 14 General Information for Boat Inquiries to Canada 14.1 Boat Inquiry 14.2 Required Fields Appendix A Appendix B Canadian Province/Territory ORI Canadian Province/Territory Codes GCIC Operating Manual Canadian Files Rev. 2011
1 INTRODUCTION Nlets supports an interface with Canada for the purpose of exchanging criminal justice and criminal justice related information. Through this interface, a variety of information is available. Detailed specifications that allow Nlets members to implement the necessary programming and perform the required training to obtain and use information from Canada are found in this part of the GCIC Operating Manual. It is important to understand that Canadian information is provided from several sources. The Canadian Police Information Centre (CPIC), a system somewhat similar to FBI/NCIC, provides hot files, vehicle registration and driver’s license status information for several provinces and the two territories that do not maintain their own vehicle registration and driver’s license files. Those provinces that maintain their own files provide their vehicle registration and driver’s license information directly. Note: Driver’s license status information comes directly from CPIC. As a part of this interface, users within Canada also obtain information from users in the United States. Since requests from Canada will conform to formats currently in use, states must be able to accept and send to Canadian ORIs. 2 GENERAL INFORMATION AND HELP FILES The CPIC has both confidentiality and dissemination policies regarding the use of the information they provide. Within the CPIC Policy Manual (Chapter 1.2, Section 7, Paragraph 7.1) it states: Information contributed to, stored in, and retrieved from CPIC is supplied in confidence by the originating agency for the purpose of assisting in the detection, prevention or suppression of crime and in the enforcement of law. This information must be protected against disclosure to unauthorized agencies or individuals. (Paragraph 7.1, a.) further states: CPIC printouts or copies therefore pertaining to persons, vehicles, marine, and property files in the investigative data bank shall be disseminated only to those agencies approved by the CPIC Advisory Committee. Regarding this interface, CPIC provides information but requires that the states restrict access to criminal justice agencies for criminal justice purposes. The only exceptions are those agencies or categories of agencies that have been specifically approved by CPIC to access their files through Nlets. These restrictions are nearly identical with those the states currently have in place for controlling access to criminal history information over Nlets (IQ/FQ/AQ) by their users. GCIC Operating Manual Canadian Files Rev. 2011
Page 1 and 2: THE GEORGIA CRIME INFORMATION CENTE
Page 3 and 4: Introduction Table of Contents Sect
Page 5 and 6: Introduction This part of the manua
Page 7 and 8: Special agents are assigned to prov
Page 9 and 10: • Boats • Securities • Protec
Page 11 and 12: CSA CSO GCCC GCIC GTA HIT HOT FILES
Page 13 and 14: OPERATOR ID ORI An identification c
Page 15 and 16: LOCATE Locate messages are sent by
Page 17 and 18: 9 CJIS DEVICE (TERMINAL) OR DATA CI
Page 19: Canadian Files Table of Contents Se
Page 23 and 24: 3 MESSAGE KEYS MESSAGE KEY OPERATIO
Page 25 and 26: MESSAGE KEY OPERATION PURPOSE AR RE
Page 27 and 28: TXT Text of Message Enter the refer
Page 29 and 30: 6.1 REQUIRED FIELDS XQ ORI DST OCF
Page 31 and 32: point to the wanted person record,
Page 33 and 34: Refer to Hit Confirmation section f
Page 35 and 36: Observation (OBS) In the event a pe
Page 37 and 38: E-Employment and Licensing F-Firear
Page 39 and 40: 10.4 CANADIAN FULL RECORD REQUEST M
Page 41 and 42: AQ may also be sent to individual p
Page 43 and 44: 12 GENERAL INFORMATION FOR SECURITI
Page 45 and 46: • Recovered, Found, or Seized •
Page 47 and 48: 14 GENERAL INFORMATION FOR BOAT INQ
Page 49 and 50: APPENDIX A Canadian Province/Territ
Page 51 and 52: Criminal History GCIC Operating Man
Page 53 and 54: 2 COMPUTERIZED CRIMINAL HISTORY FIL
Page 55 and 56: D Domestic Violence and Stalking Au
Page 57 and 58: J Criminal Justice (CJ) Employment
Page 59 and 60: W Individual applying for employmen
Page 61 and 62: CCH/Identification Services Unit AT
Page 63 and 64: 3.1 PUBLIC HOUSING AUTHORITY (PHA)
Page 65 and 66: 3.5 NATIONAL FINGERPRINT FILE (NFF)
Page 67 and 68: FQ REQUEST Complete Rapsheet • Ge
Page 69 and 70: NAM Name one or more of the followi
Page 71 and 72:
7.1 REQUIRED FIELDS AQ ORI DST PUR
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APPENDIX A Criminal History Data Fi
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APPENDIX B Criminal History Data Fi
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RAC Race Must be one of the followi
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Georgia Bureau of Investigation Geo
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13 LEMS 13.1 Keyboards and Function
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2 MESSAGE KEYS Message keys used to
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3.1 WHEN TO SEND AN ADMINISTRATIVE
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3.4 GEORGIA AND NATIONAL BROADCAST
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4 HOMELAND SECURITY MESSAGE Since t
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5.1 INQUIRY MESSAGE OPERATION KEY P
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hazardous material file, but can pr
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9.2 RESPONSE FIELDS AN1 Agency Name
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JG JJ JF CJ NJ Probation agency Cou
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PRINT SCREEN RESET SYSTEM REQUEST T
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14.1 CLOSING LEMS Before closing LE
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Function Operation Purpose DMOR Dis
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22 GEORGIA RETRIEVAL PROGRAM OPERAT
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TIME 1 TIME 2 MESSAGE NUMBER or Fir
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26.1 FORMAT DMOR (ORI you are inqu
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Regional Code A1 APPENDIX B Nlets R
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APPENDIX D State Control Terminals
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STATE AGENCY ORI Montana Data Proce
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APPENDIX E State Codes Two Letter S
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Data Communications LEMS/JX Table o
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1 INTRODUCTION This part of the CJI
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HQ TQ TQ QO ZO INQUIRY Road and Wea
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DO NOT use an Administrative Messag
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• Enter the ORI of the agency or
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DST field with the appropriate two
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ORI DST OCF TXT Originating Agency
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8.2 REQUIRED FIELDS HQ ORI DST Mess
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ORI LOC or Originating Agency Ident
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For continuous unattended printing,
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APPENDIX A Georgia Area Broadcast R
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APPENDIX C Federal Agency Codes Age
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STATE AGENCY ORI Idaho Criminal Ide
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STATE AGENCY ORI Rhode Island Rhode
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DST Code OR PA RI SC SD TN TX UT VT
Page 149 and 150:
Driver’s License Table of Content
Page 151 and 152:
4 MESSAGE KEYS A message key is use
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SEX IMQ Sex Image Request (Y) Photo
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APPENDIX A Driver’s License Regis
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PPS Person/Property In-Sight Code U
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2 - Letter State Code State OR Oreg
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Hit Confirmation Table of Contents
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3 HIT CONFIRMATION RESPONSE A respo
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Include for special routing or cont
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Optional (but if available should b
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When Hit Confirmation Response is f
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addressed to the given destination,
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If the foreign national is from one
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National Drug Pointer Index System
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1.2 PARTICIPATION AGREEMENT Partici
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MESSAGE KEY OPERATION PURPOSE DUX U
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AKA MON SEX DOB Target’s alias na
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ADF ARMED & DANGEROUS CAUTION Enter
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5 RENEW OPERATION RENEW Existing Re
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6.3 RESPONSE ONLY OPERATION MESSAGE
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OCA Originating Case Number 1-20 Le
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HAI Hair Color Enter the hair color
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National Insurance Crime Bureau (NI
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Page 197 and 198:
3. Impound File Response If no ship
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CONDITION Undefined Unused Stolen F
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6.2 OPTIONAL FIELDS OCF VMA VMO VYR
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8 CANCEL IMPOUND MESSAGE OPERATION
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Code Description Length Characters
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APPENDIX B Vehicle Data Field Codes
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HRS IMN Hours for Confirmation Imag
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OAN OCA ORI PHO Owner Applied Numbe
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VCO Vehicle Color Refer to Vehicle
Page 215 and 216:
Pawn Shop Investigation File Georgi
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Complete all required fields before
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MESSAGE KEY OPERATION PURPOSE XPI X
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4.4 REQUIRED FIELDS QPC ORI Message
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and Social Security Number or Drive
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Type (G = Gun, A = Article) any of
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7.2 REQUIRED FIELD XPC ORI Message
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Miscellaneous Number 4-20 Letters &
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Driver’s License State The driver
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Georgia Protective Order Registry P
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Recovered Abandoned Vehicles Table
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Page 239 and 240:
4 ENTRY MESSAGE OPERATION KEY PURPO
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VMA VMO VST VCO DOR MIS Vehicle Mak
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APPENDIX A Vehicle Data Field Codes
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RSH Related Search Hit 1 Letter RSN
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CTL Control Field (optional) A cont
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LIY License Plate Year of Expiratio
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RNO Request Number Used when making
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VMA Vehicle Make Refer to Vehicle D
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1 INTRODUCTION The GBI is responsib
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• The dissemination of sex offend
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Failed to Report Enter 1, 2, or 3 N
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Photograph Location Photograph Loca
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Failed to Report Failed to Report E
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STA State Two-letter state code whe
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2 - Letter State Code State OR Oreg
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U.S. Citizenship and Immigration Se
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3 OVERVIEW OF LESC QUERY/RESPONSE (
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Asian (Chinese) When a sequence of
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The following fields are optional,
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APPENDIX A LESC Query Field Require
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Validation of CJIS Files Table of C
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3 VALIDATIONS A list of record entr
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• As Is - The record is valid and
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Points to Remember If your agency h
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8 CJIS On-Line Validations - Tutori
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1 INTRODUCTION This section outline
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4 VEHICLE REGISTRATION INQUIRY NOTE
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2. If the system is temporarily dow
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6 VEHICLES & BOATS REGISTERED IN A
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ATN OCF Attention Field Include the
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Code Description Length Characters
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LIT License Type Refer to Appendix
Page 303 and 304:
VIN VMA Vehicle Identification Numb
Page 305 and 306:
Bronze Star Buddy (Spay-Neuter) Cer
Page 307 and 308:
IRP Private IRP Replacement Permane
Page 309 and 310:
Shrine Hospitals Sons of Confederat
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APPENDIX D State Codes 2 - Letter S
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