assignment writing in word - The University of Auckland Library

Note that once your file has been saved, a quick way to save it periodically as you
work is to click the ‘Save’ button ( ) on the Quick Access Toolbar or alternatively
press Ctrl+S.
If changes are made to a document it might be useful to save it under a different name
e.g. save ‘Draft’ as ‘Final Draft’. To do so use the ‘Save As’ command:
1. Click the Office Button ( ) and choose Save As.
2. If you wish the new file to be saved in a different location, select the new drive
or folder as required.
3. In the ‘File name’ area, type the new name for the document.
4. Click the Save button.
Closing Documents and Exiting MS Word
When finishing working with a document, it is a good idea to close it. It is possible to
work with more than one document at a time; however it is best to avoid doing so as
this will take up unnecessary space on your computer. To close a document:
1. Click the Office Button ( ) and choose Close.
2. If the most recent changes of the document are already saved, the document
will close automatically.
3. If the document has not been saved at all or has not been saved recently, MS
Word will ask if you wish to save your document. Click Yes button to keep the
work you have done and No if it is no longer required.
Note that a quick way to close a document is to click the ‘close’ button (
right of your screen.
) in the top
When finished working with MS Word, it is important to exit the software and close ALL
MS Word documents that are currently open. To do so:
1. Click the Office Button ( ) and click the Exit Word button.
2. If there are any unsaved documents, MS Word will prompt you to save them as
per the prompts described above for closing documents.
Opening Documents
To open a document that has been previously created and saved:
1. Click the Office Button ( ) and choose Open.
© 2008, Student Learning Centre, C e n t r e f o r A c a d e m i c D e v e l o p m e n t ,
T h e U n i v e r s i t y o f A u c k l a n d
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