assignment writing in word - The University of Auckland Library

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$LaTeX for Document Preparation - The University of Auckland Library$

Note that once your file has been saved, a quick way to save it periodically as you work is to click the ‘Save’ button ( ) on the Quick Access Toolbar or alternatively press Ctrl+S. If changes are made to a document it might be useful to save it under a different name e.g. save ‘Draft’ as ‘Final Draft’. To do so use the ‘Save As’ command: 1. Click the Office Button ( ) and choose Save As. 2. If you wish the new file to be saved in a different location, select the new drive or folder as required. 3. In the ‘File name’ area, type the new name for the document. 4. Click the Save button. Closing Documents and Exiting MS Word When finishing working with a document, it is a good idea to close it. It is possible to work with more than one document at a time; however it is best to avoid doing so as this will take up unnecessary space on your computer. To close a document: 1. Click the Office Button ( ) and choose Close. 2. If the most recent changes of the document are already saved, the document will close automatically. 3. If the document has not been saved at all or has not been saved recently, MS Word will ask if you wish to save your document. Click Yes button to keep the work you have done and No if it is no longer required. Note that a quick way to close a document is to click the ‘close’ button ( right of your screen. ) in the top When finished working with MS Word, it is important to exit the software and close ALL MS Word documents that are currently open. To do so: 1. Click the Office Button ( ) and click the Exit Word button. 2. If there are any unsaved documents, MS Word will prompt you to save them as per the prompts described above for closing documents. Opening Documents To open a document that has been previously created and saved: 1. Click the Office Button ( ) and choose Open. © 2008, Student Learning Centre, C e n t r e f o r A c a d e m i c D e v e l o p m e n t , T h e U n i v e r s i t y o f A u c k l a n d Page 6
2. Select the drive where the document is stored by clicking on the drop-down arrow and choosing the relevant drive. 3. Choose the required file by clicking once on the file, and click the Open button. Working with Text Entering Text To enter text in MS Word, simply type the letter(s) on the keyboard. As each letter is typed it will appear in the document and the ‘insertion point’ (i.e. the flashing vertical line) will move along the line. This insertion point indicates the position where type text will appear. To change the location of the insertion point, click on the new location (within the document) using the left mouse button. When the end of a line is reached, MS Word automatically ‘wraps’ the text onto the ne xt line. To start a new paragraph, press the Enter key on the keyboard. Selecting Text In order to be able to change text (e.g. delete, move, copy, or format it) it must first be selected. Selected text will appear with a dark background. To select text, e ither the mouse or the keyboard can be used as follows: 1. Dragging with the mouse. With the left button of the mouse place the insertion point at the beginning of the text, and while holding the left button down, ‘drag’ through the text you wish to select. Once the selection is made, let go of the left mouse button. © 2008, Student Learning Centre, C e n t r e f o r A c a d e m i c D e v e l o p m e n t , T h e U n i v e r s i t y o f A u c k l a n d Page 7
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assignment writing in word - The University of Auckland Library

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