NACO Participants' Manual -3rd Edition - Library of Congress

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can no longer accept mail sent via the United States Postal Service (USPS).V. If the NACO participant is a member of a funnel project, he should contact the funnelcoordinator with all other questions. NACO members with liaisons on the CooperativeCataloging Team may contact them via email. Members of funnel projects should contacttheir funnel coordinator by email.Independent StatusIndependent status is granted to the institution or funnel project after a formal quality reviewis conducted by the NACO member’s PCC reviewer. During the quality review, a set numberof new authority records are examined to determine accuracy. After independent status isgranted, it is not necessary for future authority records to be reviewed by the PCC reviewer.The institution may want to set up a new workflow for contribution of NACO records. Theinstitution’s NACO coordinator may decide to continue to review and produce all recordsinput by catalogers, or if he feels confident that catalogers have mastered NACO procedures,he may not review every record. The institution is responsible for maintaining an acceptablelevel of quality and quantity through internal workflow.Note that libraries may wish to keep copies of individual records or lists of record numbers forinternal record-keeping purposes. Program statistics are compiled on a monthly basis by LCstaff and are posted on the PCC Web site at http://www.loc.gov/catdir/pcc/stats/stats.html.Database Search ProceduresNACO participants create authority records when they find no heading established in theLC/NAF. However, they are not required to create authority records for every heading forwhich there is no match be submitted to the LC/NAF. Participating institutions are notobligated to contribute an authority record for each name heading not found in the LC/NAF,but they are encouraged to expand their contributions whenever possible. Please note:Qualifiers and some cross-references in corporate and geographic names must beestablished.In order to create an original heading, participants need to follow NACO searchingrequirements covered in Day 1 of NACO training. These are generally limited to searchingthe LC/NAF, the RLIN21 and OCLC bibliographic files, and searches dictated by AACR andthe LCRIs.Authority File SearchingSearch the LC/NAF, using RLIN21, OCLC, or the LC database. The LC database isaccessed via the Internet at http://authorities.loc.gov. Use the bibliographic utilitydocumentation to determine the most effective searching method. When searching,determine if the proposed heading already exists either in the form proposed or some variant.18
This will require careful searching of both the proposed heading and cross-references toavoid conflicts and duplicates. Keep in mind that although searching the entire name is themost efficient method, it may not be an adequate search in NACO work because it willprevent the discovery of variants crucial to the formulation of the name authority record. (Forexample, a search on Smith, William Peter will not produce hits on W.P. Smith, William P.Smith, Will Smith, etc.).Normalization and Authority File SearchingRemember that when searching for matches, what constitutes a match is governed in part bythe rules for normalization. Two headings differentiated only by diacritics, special characters,or marks of punctuation may normalize to the same form and be in conflict. For furtherguidance, see the NACO normalization rules online athttp://www.loc.gov/catdir/pcc/naco/normrule.html (See DCM Z1, Normalization).Bibliographic SearchingThere are two purposes for bibliographic record searching: (1) to locate information toform the heading or cross-references per LCRIs 22.17-20; and (2) to report BFM, asappropriate.If the heading is not found, the cataloger may next search in RLIN21 or OCLC in order to findthe predominant usage and any other relevant information. Usage refers to the form of namefound in the 245 field of the bibliographic record, or transcription of the name from the workfound in other fields, such as an "at head of title" note in the 246 field. Usage is not the formfound in the 1XX, 6XX, or 7XX. Information found in 1XX, 6XX, or 7XX fields can be cited inthe 670 and used in the heading (for example, dates of birth).At the same time, note LC bibliographic records that need to be revised per the new heading.LC bibliographic records suitable for BFM are defined in RLIN21 and OCLC by memorandafound at the back of this manual as Appendices I and II. Use documentation for the specificbibliographic utility to determine the most efficient search strategy.Searching the LC Database via the InternetIt is also possible to search the LC database directly via the Internet at http://catalog.loc.gov/Having completed searching, proceed to create the authority record or revise the existingheading, as appropriate.19
Page 1 and 2: NACO Participants' Manual3rd Editio
Page 3 and 4: Section II—Additions and Changes
Page 5 and 6: AcknowledgementsThis long-awaited t
Page 7 and 8: CDS - Cataloging Distribution Servi
Page 9 and 10: Heading - A term that may be ambigu
Page 11 and 12: NUC Codes - In the NACO context, th
Page 13 and 14: Eligible HeadingsAuthority records
Page 15 and 16: NACO DocumentationNACO authority wo
Page 17: Section INew Authority RecordsWorkf
Page 21 and 22: 043 FieldOPTIONALThe 043 field cont
Page 23 and 24: Variable Fields1XX FieldFormulate t
Page 25 and 26: Geographic Names151 -- $a France151
Page 27 and 28: Simple 4XX and 5XX Cross-references
Page 29 and 30: the heading.C. Generally make only
Page 31 and 32: Simple 5XX "See Also" Cross-referen
Page 33 and 34: 151 -- $a Kensington (London, Engla
Page 35 and 36: Examples of a Chain of See Also Ref
Page 37 and 38: I. Introduction and Basic FormatThe
Page 39 and 40: 670 $a Dr. Bill’s get your fill d
Page 41 and 42: III. Citing the TitleA. It is only
Page 43 and 44: V. Citing Numeric/Chronological Des
Page 45 and 46: (for back cover)D. For numbered mul
Page 47 and 48: B. Personal Names1. Record all form
Page 49 and 50: VIII. Obsolete Conventions for Punc
Page 51 and 52: 110 2 $a Asesoramiento y Gestión E
Page 53 and 54: Format for less than fully authenti
Page 55 and 56: XI. Citing the National Union Catal
Page 57 and 58: XIII. Citing the BGN and Other Refe
Page 59 and 60: XV. Citing Internet ResourcesGive t
Page 61 and 62: 675 Field(Sources Not Found)The 675
Page 63 and 64: The 664 field contains the explanat
Page 65 and 66: It should be evident from the 670s
Page 67 and 68: 781 Subdivision Linking EntryGeogra
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Provisional Authority RecordsProvis
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Communications with the Library of
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Section IIAdditions and Changes to
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WorkflowTraining StatusI. If the me
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Cancellation of Authority Headings
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IV. If the LC/NAF record being chan
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670 FieldSupply 670 citations to an
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663/664 FieldsIt may be necessary t
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667 FieldI. When adding a "Not the
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Provisional Authority Records in th
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English Short Title (ESTC) RecordsA
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Early Notice Records (ENR)Early Not
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Communications with the Library of
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Appendix IIdentifying LC Bibliograp
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MONOGRAPHSThe cataloging source fix
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SERIALSAll records with an 042 fiel
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Connecting the library to various s
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