Emergency Operation Plan - Elizabeth City State University

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Elizabeth City State University Emergency Operations Plan1. The Executive GroupThe Executive Group consists of members of ECSU senior management whoare responsible for communicating prior/during disaster situations to makedecisions regarding canceling classes, evacuations, and closing the campus.The Executive Group will conduct emergency meetings, and will determine acourse of action based on group discussion and information provided bysupport personnel. The Executive Group is a part of the EOG. They will alsoapprove any major policy changes to emergency plans as suggested by theEOG. Executive Group members and their alternates must remain on call atall times. The following university personnel comprise the Executive Group:• Chancellor• Vice Chancellor for Academic Affairs/Provost• Vice Chancellor for Business & Finance• Vice Chancellor for Student Affairs - (EO Coordinator)• Director of Media Relations• Chief Information Officer• Executive Assistant to the Chancellor• Vice Chancellor for Institutional Advancement• ECSU AttorneyImmediately upon notification of an emergency or disaster, the ExecutiveGroup will meet in one of the following locations: M.D. ThorpeAdministration Building, Thomas Jenkins Building (Campus Police), andG.R. Little Library.Once the Executive Group is convened, they will make decisions in regards tothe following:a. University State of Emergency Declarationb. Activation of the Emergency Operations Center Groupc. Cancellation of classesd. Cancellation of University sponsored events and activitiese. Closing of all non-essential buildings and sending all non-essentialpersonnel homef. Evacuation of the entire or part of the campusg. Closure of the UniversityDirection and Succession of the Executive GroupThe Chancellor will provide direction and call the Executive Group meetings.If the Chancellor is not available, the line of succession is:11
Elizabeth City State University Emergency Operations Plan1. Provost2. Vice Chancellor for Business and Finance3. Vice Chancellor for Student Affairs2. Emergency Operations Group (EOG)The Emergency Operations Group (EOG) is identified by the ExecutiveGroup and is composed of university officials who will make strategicoperational decisions necessary to support a disaster response. The EOG willprovide staffing in the Emergency Operations Center to represent the primarydivisions of the University. The Emergency Operations Group has theauthority to assign University resources and make operations decisions toprovide the most efficient response and recovery possible. Each respectivedivision will oversee the operations within that division. The ExecutiveGroup appoints a primary and two designees to serve in the EmergencyOperations Group. In accordance with the National Incident ManagementSystem, each of the primary University Divisions will be referred to as abranch during activation.Immediately upon notification of an emergency or disaster, the primaryrepresentative of each division of the EOG will report to the designatedEmergency Operations Center.Once the Emergency Operations Group is convened and operating within theEOC, they will continually make operational decisions for their respectivebranch, coordinate with external resources, provide information to theExecutive Group, and maintain continuous operations until the emergency orincident is terminated.The Executive Group is a part of the EOG. In addition, the followinguniversity personnel comprise the EOG:• Emergency Management Coordinator• Chief of Police• Director of Environmental Health and Safety• Co-Managers of Facilities• Director of Housing and Residence Life• Director of Student Health Services• Director of Auxiliary Services• Director of Network Services & Telecommunications• Director of Human Resources• Director of Counseling and Testing• Other university personnel as needed12
Page 1 and 2: ElizabEth City StatEU n i v E r S i
Page 3 and 4: Elizabeth City State University Eme
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Page 57 and 58: ESF - 8: Health, Mental Health, and
Page 59 and 60: Mental Health1. The University Coun
Page 61 and 62: c. Provide for triage at emergency
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2. Medical supplies should be maint
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(13) All available means will be us
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ESF - 10: Hazardous MaterialsLead D
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ESF - 11: Food and WaterLead Depart
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13. At the discretion of the Food S
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2. Mission critical central computi
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ESF - 13: Law EnforcementThis ESF d
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ESF - 14: Public InformationThis ES
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(1)Initial(a) Identify stakeholders
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ESF - 15: Damage Assessment and Rec
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d. Develop, review and update proce
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B. Survey teams for damage assessme
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individuals immediately.4. Do not t
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Fire and Hazardous Materials AnnexF
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1. Close all doors.2. Evacuate the
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university, such as drainage and pi
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academic policies will be suspended
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2. Essential personnel will report
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such issues. Maintain current conta
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o Placement on Emergency Hotline.
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PRIOR TO HURRICANE SEASONHURRICANE
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DURING THE HURRICANE• A skeleton
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• Update staffing changes and eme
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• Evaluate the feasibility of saf
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• Notify the Director of Auxiliar
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• Update staffing changes and eme
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RECOVERY• Report all major damage
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DURING THE HURRICANE• The Directo
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• Power off and wrap high speed a
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o Resident Assistants will remind s
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HURRICANE CHECKLISTSchool of Mathem
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HURRICANE WARNING - 24 hours prior
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• Contractors, after checking in
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B. The University will not be able
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4. Review and modify guidelines for
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• Lead drafting of “ECSU Pandem
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Procurement & Materials ManagementO
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• Hold press briefings as appropr
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• Review guidelines for mass vacc
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Phase 5Essential personnel will rec
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• There will be no general access
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community, lock-down procedures wil
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Non-governmental agencies, such as
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The following are a list of specifi
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as a result of a hazardous material
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threatened areas. For localized eva
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a. Develop and implement when neces
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GLOSSARYClasses Canceled - The peri
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ABBREVIATIONS & ACRONYMSBEC - Build
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Emergency Operation Plan - Elizabeth City State University

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