Emergency Operation Plan - Elizabeth City State University

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PRIOR TO HURRICANE SEASONHURRICANE CHECKLISTG.R. Little Library• Review emergency plans, including the EOP. Ensure all G.R. Library employeesare familiar with these plans and procedures.• Update G.R. Little Library staffing assignments and emergency contactinformation for the Emergency Operations Group and the EOC.• Solicit and organize a comprehensive list of ECSU emergency personnel foremergency access purposes, ensuring that only essential personnel are grantedemergency access.• Financial records for the library budget are kept on the hard drive in theadministrative office. Financial records for grants are also treated in the samemanner. Back-up diskettes will be used to restore the necessary data.• Maintain a list of vendors for material and supplies purchased to replace suppliesand equipment.• Maintain full MARC records from OCLC to restore the On-line Public Catalog.• Maintain Shelf list cards from OCLC to restore the record of inventory for theentire library collection.• Maintain an alternate address for OCLC Shelf list cards to be delivered.• Mechanical processing items: book pockets, targets, and barcodes.• Several computers with the Horizon local computerized system, Microsoft OfficeSuites, the internet, Acquisitions Module, etc. for recovery of loss.• Back-up copies of departmental financial records.HURRICANE WARNING – 24 hours prior to storm arrival• Secure equipment in the second floor office and first floor.• Employees who need to attend to their homes before returning to the campus tosecure the office building should do so at this time.• Evacuate the building and lock office doors.DURING THE HURRICANE• Only G.R. Little Library employees designated as “emergency personnel” willremain on campus during the hurricane. No other G.R. Library personnel willremain on campus unless directed to do so by the EO Coordinator.RECOVERY• G.R. Little Library will reopen when ECSU officially opens.• Report any damages to the G.R. Little Library to the EOC.• Identify and report any required repairs.• After the building is found to be safe, only critical personnel will be allowed backinto the facility.131
PRIOR TO HURRICANE SEASONHURRICANE CHECKLISTAuxiliary Services• Review emergency plans, including the EOP. Ensure all employees are familiarwith these plans and procedures.• Create hurricane badges for emergency personnel as needed and requested.• Update staffing changes and emergency contact information for AuxiliaryServices personnel.• Check emergency supply inventory. Order any needed items. Make emergencypersonnel aware of these supplies.HURRICANE WATCH – 36 to 48 hours prior to storm arrival• Attend EOG meetings as scheduled to receive the most up to date information onthe hurricane situation.• Brief staff of the Hurricane Watch status and remind staff of responsibilities forstorm preparations.HURRICANE WARNING – 24 hours prior to storm arrival• Work with Physical Plant personnel and Campus Police during this process:o Lock down individual buildings including residence halls, academicbuildings, and specialized areas such as chemical, biological, andcomputer labs.o All buildings will become inaccessibleDURING THE HURRICANE• The Director of Auxiliary Services will contact the EOC as needed.• The Director of Food Services will remain on campus for the duration of thestorm and monitor food operations.• No other representatives from Auxiliary Services should remain on campusduring the hurricane unless directed to do so by the EO Coordinator.RECOVERY• Assess Auxiliary Services buildings for damage and request additional resourcesfor repairs from the EOC as needed.• Only the Post Office staff will follow Federal, state and local postal operations inregards to mail pick-up and delivery efforts.132
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ElizabEth City StatEU n i v E r S i
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Elizabeth City State University Eme
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ESF - 8: Health, Mental Health, and
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Mental Health1. The University Coun
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c. Provide for triage at emergency
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2. Medical supplies should be maint
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(13) All available means will be us
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ESF - 10: Hazardous MaterialsLead D
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ESF - 11: Food and WaterLead Depart
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13. At the discretion of the Food S
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2. Mission critical central computi
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ESF - 13: Law EnforcementThis ESF d
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ESF - 14: Public InformationThis ES
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(1)Initial(a) Identify stakeholders
Page 81 and 82: ESF - 15: Damage Assessment and Rec
Page 83 and 84: d. Develop, review and update proce
Page 85 and 86: B. Survey teams for damage assessme
Page 87 and 88: individuals immediately.4. Do not t
Page 89 and 90: Fire and Hazardous Materials AnnexF
Page 91 and 92: 1. Close all doors.2. Evacuate the
Page 93 and 94: university, such as drainage and pi
Page 95 and 96: academic policies will be suspended
Page 97 and 98: 2. Essential personnel will report
Page 99 and 100: such issues. Maintain current conta
Page 101 and 102: o Placement on Emergency Hotline.
Page 103 and 104: PRIOR TO HURRICANE SEASONHURRICANE
Page 105 and 106: DURING THE HURRICANE• A skeleton
Page 107 and 108: • Update staffing changes and eme
Page 109 and 110: • Evaluate the feasibility of saf
Page 111 and 112: • Notify the Director of Auxiliar
Page 113 and 114: • Update staffing changes and eme
Page 115 and 116: RECOVERY• Report all major damage
Page 117 and 118: DURING THE HURRICANE• The Directo
Page 119 and 120: • Power off and wrap high speed a
Page 121 and 122: o Resident Assistants will remind s
Page 131: HURRICANE CHECKLISTSchool of Mathem
Page 135 and 136: HURRICANE WARNING - 24 hours prior
Page 137 and 138: • Contractors, after checking in
Page 139 and 140: B. The University will not be able
Page 141 and 142: 4. Review and modify guidelines for
Page 143 and 144: • Lead drafting of “ECSU Pandem
Page 145 and 146: Procurement & Materials ManagementO
Page 147 and 148: • Hold press briefings as appropr
Page 149 and 150: • Review guidelines for mass vacc
Page 151 and 152: Phase 5Essential personnel will rec
Page 153 and 154: • There will be no general access
Page 155 and 156: community, lock-down procedures wil
Page 157 and 158: Non-governmental agencies, such as
Page 159 and 160: The following are a list of specifi
Page 161 and 162: as a result of a hazardous material
Page 163 and 164: threatened areas. For localized eva
Page 165 and 166: a. Develop and implement when neces
Page 167 and 168: GLOSSARYClasses Canceled - The peri
Page 169 and 170: ABBREVIATIONS & ACRONYMSBEC - Build
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Emergency Operation Plan - Elizabeth City State University

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