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DRAFT—NOT FOR IMPLEMENTATION9) Certifying Official - The Billing Official is also a Certifying Official. TheCertifying Official certifies that a proposed payment is legal under theappropriation or fund involved and forwards the voucher to the disbursingofficer for payment. See Billing Official.10) Certifying Officer - The Resource Manager is the Certifying Officer. See 1-10 e. for the Resource Manager’s duties and responsibilities with respectto the GPC program.11) Computer/Electronic Accommodations Program (CAP) - A centrallyfunded program that provides ergonomic-related and low-vision equipmentfor all DoD employees.12) Convenience checks - Third-party drafts issued using the GPC account.Third-party drafts may be used to acquire and pay for supplies or services.13) Delegation of authority letter - A document issued by the DOC that givesan individual the authority to place orders with the GPC. This delegationof authority will specify the single-purchase and monthly purchaselimitations unique to that Cardholder.14) Electronic Access System (EAS) - A web-based computer systemrequired by the task order with the issuing Bank for account set-up,maintenance, reporting, and electronic bill presentment and certification.15) Electronic data interchange (EDI) - The automatic process of receivingelectronic obligation and invoice records directly from the Servicing Bankinto a DoD accounting system is accomplished through electronic datainterchange (EDI).108
DRAFT—NOT FOR IMPLEMENTATION16) File turn time - The average number of calendar days between the time acharge (purchase) is posted and payment is received by the issuing Bank.17) Fraud - Any intentional deception designed to deprive the Governmentunlawfully of something of value or to secure from the Government for anindividual a benefit, privilege, allowance, or consideration to which he orshe is not entitled.18) Hand Receipt Holder – An individual responsible for property listed on asigned document, thereby acknowledging acceptance and responsibilityfor items therein.19) Head of Activity (HA) - The military officer in command or the civilianexecutive in charge of the mission of a command or activity. Thisindividual has disciplinary authority over Cardholders and Billing Officialsin his or her organization and is responsible for having proper internalcontrols that deter fraud and ensuring that those who violate the policiesare properly sanctioned or counseled.20) Head of <strong>Contracting</strong> Activity (HCA) - The official who has overallresponsibility for managing the contracting activity, including use of theGPC by personnel under his or her contracting cognizance. (FAR 2.101) ―<strong>Contracting</strong> activity" for DoD also means an element of a Defense agency,designated by the Head of Activity for that Defense agency, that has beendelegated contracting authority through its agency charter. (FAR 2.101)21) Javits-Wagner-O'Day (JWOD) Act - A law that establishes mandatorysources for supplies and services, administered by the Committee for109
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Army Regulation AR-715-xxREVISED 2
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Table of ContentsChapter 1 - The Go
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Appendix G - Formal Reporting Requi
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Abbreviations and special terms use
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(a) The Government-wide commercial
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Schedule (FSS) contracts, orders ma
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each MACOM or equivalent organizati
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(8) Monitoring Bank transaction rep
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(3) Reviewing his or her assigned C
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(a) Completing the required initial
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illing cycle. If the electronic pur
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minimum a GS-11 or higher grade, th
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(6) Assisting with resolving accoun
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Tutorial prior to being delegated m
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. Only those personnel with a conti
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and procedures, including standard
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determine whether the erroneous pay
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Government received value for payme
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(2) When a Billing Official’s acc
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Thus, there are three elements to t
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(DAPS) and GSA Global) are not purc
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. If resource constraints prevent a
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the invoice within five business da
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provide formal reports of non-compl
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item(s) to be purchased, the mercha
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econciled and approved for payment
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. Convenience checkbook accounts ar
Page 57 and 58: h. FDC accounts are established in
Page 59 and 60: (2) Convenience checks may be used
Page 61 and 62: 2004 GSA SmartPay Conference Presen
Page 63 and 64: details on a daily basis. This tool
Page 65 and 66: 4-3. Suspected abuse or frauda. All
Page 67 and 68: illing cycles in the reporting peri
Page 69 and 70: DoD, ―Government Charge Card Disc
Page 71 and 72: USC, Title 18, Section 371, Conspir
Page 73 and 74: II deals with pre-purchase approval
Page 75 and 76: Section IIItems That Often Require
Page 77 and 78: work. Before using agency funds for
Page 79 and 80: Fiscal Law IssuesMany questions oft
Page 81 and 82: Small ―samples‖ of ethnic foods
Page 83 and 84: may accrue to individual employees.
Page 85 and 86: 1991). Limited exception: The purch
Page 87 and 88: Gen. 258 (1922) (coats and gloves f
Page 89 and 90: statement within five business days
Page 91 and 92: 7. Does the cardholder obtain all r
Page 94 and 95: Appendix FSample Letter of Delegati
Page 96 and 97: FYI reports to Level 3 A/OPC’sRep
Page 98 and 99: Part II - List Non-EDI Enabled Bill
Page 100 and 101: DRAFT—NOT FOR IMPLEMENTATIONDepar
Page 102 and 103: DRAFT—NOT FOR IMPLEMENTATIONAs of
Page 104 and 105: DRAFT—NOT FOR IMPLEMENTATIONGSA -
Page 106 and 107: DRAFT—NOT FOR IMPLEMENTATIONand s
Page 110 and 111: DRAFT—NOT FOR IMPLEMENTATIONPurch
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