Chapter 1 - Home Page 409th Contracting Support Brigade - U.S. ...

. Convenience checkbook accounts are available only to organizations thatmaintain active GPC accounts in good standing. A conveniencecheckbook holder may have a GPC account and a separate conveniencecheckbook account. Convenience checks are pre-numbered, and their useis controlled with a separate convenience check purchase log for eachaccount. Checkbook holder shall maintain original voided checks.c. Convenience checks and FDCs may not be issued for more than themicro-purchase threshold (or the foreign currency equivalent) per checkand will be issued for the exact payment amount. In the case of an FDC,the payment amount will include the administrative processing fee.―Splitting‖ payment amounts across more than one convenience check orFDC to keep the purchase amount per check below the micro-purchasethreshold limit is prohibited. Convenience checks and FDCs will not beissued as an ―exchange-for-cash‖ vehicle to establish cash funds. Ifmerchants issue credit or refunds by cash or check, the funds must beimmediately credited to the account against which the purchase wasoriginally made.d. Billing/Certifying Officials for convenience check and FDC accountsaccept financial liability for payments made using these accounts. Theintentional use of the Convenience Checks or FDC for other than officialGovernment business may be considered an attempt to commit fraudagainst the U.S. Government. Misuse may result in immediatecancellation of an individual's Convenience Checking Account/FDC55