Chapter 1 - Home Page 409th Contracting Support Brigade - U.S. ...

. Only those personnel with a continuing need to use the GPC will beappointed Cardholders. Billing Officials will advise the Level IV A/OPCwhen Cardholders no longer have a continuing need or will transfer toother duties or organizations, retire, or leave Government service. BillingOfficials will confirm that the actual cards assigned to these individualswere returned and destroyed. During the annual review of a BillingOfficial’s account, the Billing Official will advise/recommend to the Level IVA/OPC whether, based on mission requirements and purchase history, acontinuing need for the GPC is justified for each assigned Cardholder.c. The Level IV A/OPC, in coordination with the Resource Manager andBilling Official, will set and maintain each Cardholder’s spending limits andmerchant codes based on a reasonable estimation of what thatCardholder needs to buy as part of the activity mission and function. Thesingle purchase limits and monthly limits should be set at a level that iscommensurate with the buying history of the activity or organization. TheResource Management Office will establish the default and alternate linesof accounting for the proper designation of appropriation.d. In organizations with both appropriated and non-appropriated funds,separate Cardholder accounts must be established to segregatepurchases by fund type.2-4. Account maintenanceThe Level 4 A/OPC is required to update account information upon notification ofchanges in a Cardholder’s name, address, single purchase and monthly31