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or abuse of the GPC. The act of certifying a billing statement forpayment makes the Billing Official financially responsible for illegal,improper, or incorrect payment due to an inaccurate or misleadingcertification. Consequently, a Billing Official who knowingly makes afalse certification may be asked repay the Government for the items orservice purchased. If a Billing Official is unsure about certification,he/she should contact the supporting Level IV A/OPC for guidanceand/or assistance.e. TRIGGERS OF LIABILITY: 31 U.S.C. § 3528 and Paragraph 330303of the FMR states that Certifying officers are responsible for: Repayinga payment: 1. that is determined to be illegal, improper, or incorrectbecause of an inaccurate or misleading certificate; 2. that isdetermined to be prohibited by law; or 3. that does not represent alegal obligation under the appropriation or fund involved. Unauthorizedpurchases, being contrary to law and regulation, will trigger personaland pecuniary liability.f. INVESTIGATION REQUIRED: When a review/audit of the GPCaccount indicates questionable purchases, to include unauthorizedpurchases, the reviewer MUST ask the Certifying Officer forjustification. If there is no justification, the reviewer must raise acharge against the billing official and notify the Billing Official’sCommander or Director. That Commander MUST conduct aninvestigation, (in accordance with AR 15-6, and the DoD FMR 3308, to34
determine whether the erroneous payment was the result of theaccountable official’s negligence. The investigation must provide theDoD employee or military member with an opportunity to rebut thepresumed liability. If the commander/director determines that theerroneous payment was not the result of the accountable official’snegligence, the charge against that official shall be cleared. Failure tofollow regulation and policy constitutes negligence.g. DEBT COLLECTION: If liability has been determined by theinvestigation, the efforts to recover the funds must be undertaken inaccordance with the debt collection procedures prescribed in <strong>Chapter</strong>s29 and 30 of the DoD FMR. Statutory authority for debt collection byinvoluntary salary and administrative offset are found at: 5 U.S. Code §5705 for Civilian employees; and 37 U. S. Code § 1007 for militarymembers.h. REQUIREMENT TO CONDUCT INVESTIGATION: DoD FMR (DoD7000.14-R), Vol. 5 <strong>Chapter</strong> 33, Para 330805, impose the requirementfor Commanders to conduct an investigation of erroneous GPCpayments.i. PROCEDURES USED IN THE INVESTIGATION: Army Commandersshould use specific instructions for conducting formal and informalinvestigations contained in AR 15-6. Commanders from other servicesshould use that services specific regulation. The convening authority35
Page 1 and 2: Army Regulation AR-715-xxREVISED 2
Page 3 and 4: ___________________________________
Page 5 and 6: Table of ContentsChapter 1 - The Go
Page 7 and 8: Appendix G - Formal Reporting Requi
Page 9 and 10: Abbreviations and special terms use
Page 11 and 12: (a) The Government-wide commercial
Page 13 and 14: Schedule (FSS) contracts, orders ma
Page 15 and 16: each MACOM or equivalent organizati
Page 17 and 18: (8) Monitoring Bank transaction rep
Page 19 and 20: (3) Reviewing his or her assigned C
Page 21 and 22: (a) Completing the required initial
Page 23 and 24: illing cycle. If the electronic pur
Page 25 and 26: minimum a GS-11 or higher grade, th
Page 27 and 28: (6) Assisting with resolving accoun
Page 29 and 30: Tutorial prior to being delegated m
Page 31 and 32: . Only those personnel with a conti
Page 33: and procedures, including standard
Page 37 and 38: Government received value for payme
Page 39 and 40: (2) When a Billing Official’s acc
Page 41 and 42: Thus, there are three elements to t
Page 43 and 44: (DAPS) and GSA Global) are not purc
Page 45 and 46: . If resource constraints prevent a
Page 47 and 48: the invoice within five business da
Page 49 and 50: provide formal reports of non-compl
Page 51 and 52: item(s) to be purchased, the mercha
Page 53 and 54: econciled and approved for payment
Page 55 and 56: . Convenience checkbook accounts ar
Page 57 and 58: h. FDC accounts are established in
Page 59 and 60: (2) Convenience checks may be used
Page 61 and 62: 2004 GSA SmartPay Conference Presen
Page 63 and 64: details on a daily basis. This tool
Page 65 and 66: 4-3. Suspected abuse or frauda. All
Page 67 and 68: illing cycles in the reporting peri
Page 69 and 70: DoD, ―Government Charge Card Disc
Page 71 and 72: USC, Title 18, Section 371, Conspir
Page 73 and 74: II deals with pre-purchase approval
Page 75 and 76: Section IIItems That Often Require
Page 77 and 78: work. Before using agency funds for
Page 79 and 80: Fiscal Law IssuesMany questions oft
Page 81 and 82: Small ―samples‖ of ethnic foods
Page 83 and 84: may accrue to individual employees.
Page 85 and 86:
1991). Limited exception: The purch
Page 87 and 88:
Gen. 258 (1922) (coats and gloves f
Page 89 and 90:
statement within five business days
Page 91 and 92:
7. Does the cardholder obtain all r
Page 94 and 95:
Appendix FSample Letter of Delegati
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FYI reports to Level 3 A/OPC’sRep
Page 98 and 99:
Part II - List Non-EDI Enabled Bill
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DRAFT—NOT FOR IMPLEMENTATIONDepar
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DRAFT—NOT FOR IMPLEMENTATIONAs of
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DRAFT—NOT FOR IMPLEMENTATIONGSA -
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DRAFT—NOT FOR IMPLEMENTATIONand s
Page 108 and 109:
DRAFT—NOT FOR IMPLEMENTATION9) Ce
Page 110 and 111:
DRAFT—NOT FOR IMPLEMENTATIONPurch
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