Chapter 1 - Home Page 409th Contracting Support Brigade - U.S. ...

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This regulation applies to all GPC purchases with Army-appropriated funds.Non-Army tenant organizations issued Army GPCs or convenience checks by anArmy contracting office are also subject to this regulation. All Billing Officials,Cardholders, A/OPCs (at all levels), Resource Managers, Logisticians, and otherstakeholders that participate in the GSA SmartPay Purchase Card Programunder the Army Level II hierarchy are subject to this regulation. The policyestablished in this document supersedes previous guidance issued by the ArmyLevel II A/OPC. Explanation of the Army Level hierarchy is provided below at1-9.1-9. Program organization and responsibilities preclude expenditureThe GPC program is managed through a six-level reporting hierarchy. Theprogram’s structure and assigned roles and responsibilities are listed here.a. Level I. The first level of the reporting hierarchy represents DoD as awhole. The DoD PCPMO serves as the Level I reporting agency for DoD.b. Level II. The second reporting level identifies the military service. TheArmy Headquarters A/OPC is the Level II reporting entity for the Army. AnArmy Headquarters staff member serves as the Level II A/OPC, whichentails administering the Army GPC Program, establishing policies andguidelines, ensuring effective surveillance within the MACOMs, andserving as a liaison with Army organizations, the Servicing Bank, thePCPMO, and GSA.c. Level III. The third reporting level identifies the MACOM or equivalentorganization. A procurement staff member (DAWIA Level II Trained) at14
each MACOM or equivalent organization shall be designated as the LevelIII A/OPC. Primary Level III responsibilities include implementing,administering, and monitoring the MACOM GPC program subject to DoDand Army policies; serving as a liaison with Army Headquarters, theServicing Bank, MACOM staff, and field organizations; and providingprogram support to MACOM and installation GPC focal points. The LevelIII A/OPC establishes and implements MACOM-specific policy andguidelines and develops the organization’s surveillance plan, internalmanagement controls and reporting mechanisms. The Level III A/OPCreports to the Level II A/OPC as required.d. Level IV. The fourth reporting level identifies theinstallation/organization. The installation/organization’s Chief of<strong>Contracting</strong> Office designates a contracting staff member (DAWIA Level IITrained) as the Level IV A/OPC to manage the day-to-day operation of theGPC Program at the installation/organization. The Level IV A/OPC isresponsible for implementing and administering the GPC program;establishing policy and guidance; conducting training and monitoring GPCuse at the installation level; and serving as a liaison between the MACOM,the Servicing Bank, the Defense Finance and Accounting Service (DFAS),and installation organizations. Oversight responsibilities may not beredelegated. The Level IV A/OPC’s specific responsibilities include thefollowing:15
Page 1 and 2: Army Regulation AR-715-xxREVISED 2
Page 3 and 4: ___________________________________
Page 5 and 6: Table of ContentsChapter 1 - The Go
Page 7 and 8: Appendix G - Formal Reporting Requi
Page 9 and 10: Abbreviations and special terms use
Page 11 and 12: (a) The Government-wide commercial
Page 13: Schedule (FSS) contracts, orders ma
Page 17 and 18: (8) Monitoring Bank transaction rep
Page 19 and 20: (3) Reviewing his or her assigned C
Page 21 and 22: (a) Completing the required initial
Page 23 and 24: illing cycle. If the electronic pur
Page 25 and 26: minimum a GS-11 or higher grade, th
Page 27 and 28: (6) Assisting with resolving accoun
Page 29 and 30: Tutorial prior to being delegated m
Page 31 and 32: . Only those personnel with a conti
Page 33 and 34: and procedures, including standard
Page 35 and 36: determine whether the erroneous pay
Page 37 and 38: Government received value for payme
Page 39 and 40: (2) When a Billing Official’s acc
Page 41 and 42: Thus, there are three elements to t
Page 43 and 44: (DAPS) and GSA Global) are not purc
Page 45 and 46: . If resource constraints prevent a
Page 47 and 48: the invoice within five business da
Page 49 and 50: provide formal reports of non-compl
Page 51 and 52: item(s) to be purchased, the mercha
Page 53 and 54: econciled and approved for payment
Page 55 and 56: . Convenience checkbook accounts ar
Page 57 and 58: h. FDC accounts are established in
Page 59 and 60: (2) Convenience checks may be used
Page 61 and 62: 2004 GSA SmartPay Conference Presen
Page 63 and 64: details on a daily basis. This tool
Page 65 and 66:
4-3. Suspected abuse or frauda. All
Page 67 and 68:
illing cycles in the reporting peri
Page 69 and 70:
DoD, ―Government Charge Card Disc
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USC, Title 18, Section 371, Conspir
Page 73 and 74:
II deals with pre-purchase approval
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Section IIItems That Often Require
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work. Before using agency funds for
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Fiscal Law IssuesMany questions oft
Page 81 and 82:
Small ―samples‖ of ethnic foods
Page 83 and 84:
may accrue to individual employees.
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1991). Limited exception: The purch
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Gen. 258 (1922) (coats and gloves f
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statement within five business days
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7. Does the cardholder obtain all r
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Appendix FSample Letter of Delegati
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FYI reports to Level 3 A/OPC’sRep
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Part II - List Non-EDI Enabled Bill
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DRAFT—NOT FOR IMPLEMENTATIONDepar
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DRAFT—NOT FOR IMPLEMENTATIONAs of
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DRAFT—NOT FOR IMPLEMENTATIONGSA -
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DRAFT—NOT FOR IMPLEMENTATIONand s
Page 108 and 109:
DRAFT—NOT FOR IMPLEMENTATION9) Ce
Page 110 and 111:
DRAFT—NOT FOR IMPLEMENTATIONPurch
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