Chapter 1 - Home Page 409th Contracting Support Brigade - U.S. ...

More documents

Recommendations

Info

Appendix FSample Letter of Delegation of Procurement AuthorityMEMORANDUM FOR: (Cardholder’s Name and Title)FROM: (Name and Title of HCA designee)SUBJECT: Delegation of <strong>Contracting</strong> Authority for GPC UseYou are hereby designated as a GPC Program Cardholder. You have successfully completedthe mandatory GPC training program and are authorized to obtain supplies and non-personalservices using the GPC. Your single purchase limit has been established at ____________, andyour total monthly spending limit is _____________. You cannot exceed either of these limitswithout approval of the A/OPC. Your Billing Official is ______________________.The supplies and non-personal services you obtain with the GPC must be for official Governmentrequirements and must be consistent with your assigned responsibilities and your card purchaselimits, including commodity restrictions. This authorization does not exempt you from therequirement to obtain certain supplies from required sources of supply listed in FederalAcquisition Regulation (FAR) Part 8, or from other organizations that have been given exclusivecontracting authority for that commodity or service.You are required to obtain any pre-purchase approval required by Army or this organization’spolicy and also to ensure that all accountable property is reported to the Property Book Officer.You are responsible for all transactions made with this card. You alone are authorized to use thiscard. This delegation is valid until it is formally modified, suspended, or cancelled. Thisdelegation of authority cannot be re-delegated.You must notify your Billing Official when you separate from (Name of Activity) through dismissal,retirement, transfer, or for any other reason. If it is determined that you no longer will be requiredto use the card, this delegation will be terminated and the card must be destroyed.First Name Last NameChief of <strong>Contracting</strong>I HAVE REVIEWED THE ABOVE AND UNDERSTAND AND CONCUR WITH MYRESPONSIBILITIES IN CONNECTION WITH THE GPC PROGRAM___________________________________________________ _______________________(SIGNATURE)(DATE)94
Appendix GFormal Reporting RequirementsG-1. Quarterly requirementsA listing of all Billing Official accounts that have not been EDI-enabled will beprepared by each Level III A/OPC and provided to the Army Level II A/OPC nolater than 15 October, 15 January, 15 April, and 15 July of each year. The reportwill identify data collected during the previous quarter of the fiscal year. See thesample report format below.ReportsReports due to the Army Level 2 A/OPC OfficeReportNameNon-EDIEnabledFrequencyArmySuspenseDateQuarterly January 15April 15July 15October 15OMB Quarterly January 5April 5July 5October 5Surveillance Semi-Annually April 21October 21DataCoverageEach previousquarterEach previousquarter4 th and 1 stquarters2 nd and 3 rdquartersSpan of Control (Waivers)Inactive Accounts95
Page 1 and 2:
Army Regulation AR-715-xxREVISED 2
Page 3 and 4:
___________________________________
Page 5 and 6:
Table of ContentsChapter 1 - The Go
Page 7 and 8:
Appendix G - Formal Reporting Requi
Page 9 and 10:
Abbreviations and special terms use
Page 11 and 12:
(a) The Government-wide commercial
Page 13 and 14:
Schedule (FSS) contracts, orders ma
Page 15 and 16:
each MACOM or equivalent organizati
Page 17 and 18:
(8) Monitoring Bank transaction rep
Page 19 and 20:
(3) Reviewing his or her assigned C
Page 21 and 22:
(a) Completing the required initial
Page 23 and 24:
illing cycle. If the electronic pur
Page 25 and 26:
minimum a GS-11 or higher grade, th
Page 27 and 28:
(6) Assisting with resolving accoun
Page 29 and 30:
Tutorial prior to being delegated m
Page 31 and 32:
. Only those personnel with a conti
Page 33 and 34:
and procedures, including standard
Page 35 and 36:
determine whether the erroneous pay
Page 37 and 38:
Government received value for payme
Page 39 and 40:
(2) When a Billing Official’s acc
Page 41 and 42:
Thus, there are three elements to t
Page 43 and 44: (DAPS) and GSA Global) are not purc
Page 45 and 46: . If resource constraints prevent a
Page 47 and 48: the invoice within five business da
Page 49 and 50: provide formal reports of non-compl
Page 51 and 52: item(s) to be purchased, the mercha
Page 53 and 54: econciled and approved for payment
Page 55 and 56: . Convenience checkbook accounts ar
Page 57 and 58: h. FDC accounts are established in
Page 59 and 60: (2) Convenience checks may be used
Page 61 and 62: 2004 GSA SmartPay Conference Presen
Page 63 and 64: details on a daily basis. This tool
Page 65 and 66: 4-3. Suspected abuse or frauda. All
Page 67 and 68: illing cycles in the reporting peri
Page 69 and 70: DoD, ―Government Charge Card Disc
Page 71 and 72: USC, Title 18, Section 371, Conspir
Page 73 and 74: II deals with pre-purchase approval
Page 75 and 76: Section IIItems That Often Require
Page 77 and 78: work. Before using agency funds for
Page 79 and 80: Fiscal Law IssuesMany questions oft
Page 81 and 82: Small ―samples‖ of ethnic foods
Page 83 and 84: may accrue to individual employees.
Page 85 and 86: 1991). Limited exception: The purch
Page 87 and 88: Gen. 258 (1922) (coats and gloves f
Page 89 and 90: statement within five business days
Page 91 and 92: 7. Does the cardholder obtain all r
Page 96 and 97: FYI reports to Level 3 A/OPC’sRep
Page 98 and 99: Part II - List Non-EDI Enabled Bill
Page 100 and 101: DRAFT—NOT FOR IMPLEMENTATIONDepar
Page 102 and 103: DRAFT—NOT FOR IMPLEMENTATIONAs of
Page 104 and 105: DRAFT—NOT FOR IMPLEMENTATIONGSA -
Page 106 and 107: DRAFT—NOT FOR IMPLEMENTATIONand s
Page 108 and 109: DRAFT—NOT FOR IMPLEMENTATION9) Ce
Page 110 and 111: DRAFT—NOT FOR IMPLEMENTATIONPurch
show all

Chapter 1 - Home Page 409th Contracting Support Brigade - U.S. ...

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?