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<strong>Chapter</strong> 1The Government Purchase Card Program1-1. Purposea. This regulation establishes policies and procedures required to implement,maintain, and operate a GPC Program within the Department of the Army,excluding non-appropriated fund (NAF) activities. This regulation establishesArmy-wide standards designed to provide all Army agencies and major Armycommands (MACOMs) with a foundation upon which to build specific directivesgoverning their programs.b. For the U.S. Army NAF GPC Program, the Army NAF Level III A/OPC willdevelop policies and procedures within the parameters required by the GeneralServices Administration (GSA), the Department of Defense (DoD), the DoDPurchase Card Joint Program Management Office (PCPMO), and this regulation.U.S. Army NAF GPC Program policies and procedures will be adapted to ensurecompliance with established policies and procedures set forth in AR 215-1,Morale Welfare and Recreation Activities and NAF Instrumentalities Regulationand AR 215-4, NAF <strong>Contracting</strong> Regulation, with regard to the execution of NAFprocurements using the NAF GPC.1-2. ReferencesRequired and related publications and prescribed and referenced forms are listedin Appendix A.1-3. Explanation of abbreviations and terms8
Abbreviations and special terms used in this regulation are explained in theglossary.1-4. ResponsibilitiesResponsibilities are listed in Section 1-9.1-5. Backgrounda. In 1998, GSA awarded a multiple award schedule contract for U.S.Government commercial purchase card services. The contractor(hereinafter referred to as the ―Servicing Bank‖) provides commercialGPCs and associated services.b. The GPC program achieves government-wide savings by reducing theadministrative costs associated with the purchase of commerciallyavailable goods and services. The GPC was adopted to replace thepaper-based, time-consuming purchase order process, thereby eliminatingprocurement lead-time, providing transaction cost savings, reducingprocurement office workload, and facilitating payment.c. The DoD GPC program is managed by the PCPMO.1-6. Authority1. The National Defense Authorization Act for Fiscal Year 1998 (Public Law 105-85; 10 U. S. C. 2304 note) provided in section 848, REQUIREMENTSRELATING TO MICRO-PURCHASES.:DEFINITIONS- In this section:9
Page 1 and 2: Army Regulation AR-715-xxREVISED 2
Page 3 and 4: ___________________________________
Page 5 and 6: Table of ContentsChapter 1 - The Go
Page 7: Appendix G - Formal Reporting Requi
Page 11 and 12: (a) The Government-wide commercial
Page 13 and 14: Schedule (FSS) contracts, orders ma
Page 15 and 16: each MACOM or equivalent organizati
Page 17 and 18: (8) Monitoring Bank transaction rep
Page 19 and 20: (3) Reviewing his or her assigned C
Page 21 and 22: (a) Completing the required initial
Page 23 and 24: illing cycle. If the electronic pur
Page 25 and 26: minimum a GS-11 or higher grade, th
Page 27 and 28: (6) Assisting with resolving accoun
Page 29 and 30: Tutorial prior to being delegated m
Page 31 and 32: . Only those personnel with a conti
Page 33 and 34: and procedures, including standard
Page 35 and 36: determine whether the erroneous pay
Page 37 and 38: Government received value for payme
Page 39 and 40: (2) When a Billing Official’s acc
Page 41 and 42: Thus, there are three elements to t
Page 43 and 44: (DAPS) and GSA Global) are not purc
Page 45 and 46: . If resource constraints prevent a
Page 47 and 48: the invoice within five business da
Page 49 and 50: provide formal reports of non-compl
Page 51 and 52: item(s) to be purchased, the mercha
Page 53 and 54: econciled and approved for payment
Page 55 and 56: . Convenience checkbook accounts ar
Page 57 and 58: h. FDC accounts are established in
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(2) Convenience checks may be used
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2004 GSA SmartPay Conference Presen
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details on a daily basis. This tool
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4-3. Suspected abuse or frauda. All
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illing cycles in the reporting peri
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DoD, ―Government Charge Card Disc
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USC, Title 18, Section 371, Conspir
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II deals with pre-purchase approval
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Section IIItems That Often Require
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work. Before using agency funds for
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Fiscal Law IssuesMany questions oft
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Small ―samples‖ of ethnic foods
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may accrue to individual employees.
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1991). Limited exception: The purch
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Gen. 258 (1922) (coats and gloves f
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statement within five business days
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7. Does the cardholder obtain all r
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Appendix FSample Letter of Delegati
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FYI reports to Level 3 A/OPC’sRep
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Part II - List Non-EDI Enabled Bill
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DRAFT—NOT FOR IMPLEMENTATIONDepar
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DRAFT—NOT FOR IMPLEMENTATIONAs of
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DRAFT—NOT FOR IMPLEMENTATIONGSA -
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DRAFT—NOT FOR IMPLEMENTATIONand s
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DRAFT—NOT FOR IMPLEMENTATION9) Ce
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DRAFT—NOT FOR IMPLEMENTATIONPurch
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