Chapter 1 - Home Page 409th Contracting Support Brigade - U.S. ...

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3-2. Prohibited purchases and restrictions on GPC use3-3. Separation of duties3-4. Span of control3-5. Tax-exempt status3-6. Property accountability3-7. Merchant Category Code blocks and overrides3-8. Reconciliation3-9. Pay and confirm3-10. File retention3-11. Convenience checks and foreign draft checks3-12. Contingency operations<strong>Chapter</strong> 4 - Program Oversight and Reviews4-1. Monitoring and surveillance4-2. Management reviews4-3. Suspected abuse or fraud4-4. Metrics and reporting requirementsAppendix A - ReferencesAppendix B - Resource MaterialAppendix C - Prohibited Items and Items Requiring Pre-Purchase ApprovalAppendix D - Review Guidelines and ChecklistsAppendix E - Sample DD Form 577 for Appointing a Billing Official as aCertifying OfficerAppendix F - Sample Letter of Delegation of Procurement Authority6
Appendix G - Formal Reporting RequirementsGlossary7
Page 1 and 2: Army Regulation AR-715-xxREVISED 2
Page 3 and 4: ___________________________________
Page 5: Table of ContentsChapter 1 - The Go
Page 9 and 10: Abbreviations and special terms use
Page 11 and 12: (a) The Government-wide commercial
Page 13 and 14: Schedule (FSS) contracts, orders ma
Page 15 and 16: each MACOM or equivalent organizati
Page 17 and 18: (8) Monitoring Bank transaction rep
Page 19 and 20: (3) Reviewing his or her assigned C
Page 21 and 22: (a) Completing the required initial
Page 23 and 24: illing cycle. If the electronic pur
Page 25 and 26: minimum a GS-11 or higher grade, th
Page 27 and 28: (6) Assisting with resolving accoun
Page 29 and 30: Tutorial prior to being delegated m
Page 31 and 32: . Only those personnel with a conti
Page 33 and 34: and procedures, including standard
Page 35 and 36: determine whether the erroneous pay
Page 37 and 38: Government received value for payme
Page 39 and 40: (2) When a Billing Official’s acc
Page 41 and 42: Thus, there are three elements to t
Page 43 and 44: (DAPS) and GSA Global) are not purc
Page 45 and 46: . If resource constraints prevent a
Page 47 and 48: the invoice within five business da
Page 49 and 50: provide formal reports of non-compl
Page 51 and 52: item(s) to be purchased, the mercha
Page 53 and 54: econciled and approved for payment
Page 55 and 56: . Convenience checkbook accounts ar
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h. FDC accounts are established in
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(2) Convenience checks may be used
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2004 GSA SmartPay Conference Presen
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details on a daily basis. This tool
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4-3. Suspected abuse or frauda. All
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illing cycles in the reporting peri
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DoD, ―Government Charge Card Disc
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USC, Title 18, Section 371, Conspir
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II deals with pre-purchase approval
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Section IIItems That Often Require
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work. Before using agency funds for
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Fiscal Law IssuesMany questions oft
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Small ―samples‖ of ethnic foods
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may accrue to individual employees.
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1991). Limited exception: The purch
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Gen. 258 (1922) (coats and gloves f
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statement within five business days
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7. Does the cardholder obtain all r
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Appendix FSample Letter of Delegati
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FYI reports to Level 3 A/OPC’sRep
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Part II - List Non-EDI Enabled Bill
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DRAFT—NOT FOR IMPLEMENTATIONDepar
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DRAFT—NOT FOR IMPLEMENTATIONAs of
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DRAFT—NOT FOR IMPLEMENTATIONGSA -
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DRAFT—NOT FOR IMPLEMENTATIONand s
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DRAFT—NOT FOR IMPLEMENTATION9) Ce
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DRAFT—NOT FOR IMPLEMENTATIONPurch
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