Chapter 1 - Home Page 409th Contracting Support Brigade - U.S. ...

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A Cardholder may be delegated micro-purchase authority to purchase supplies,equipment, and non-personal services authorized by law. Volume I of theGovernment Accountability Office (GAO) Appropriations Law explains thatfederal funds are made available for obligation and expenditure by means ofappropriation acts and the subsequent administrative actions which releaseappropriations to the spending agencies. The use or ―availability‖ ofappropriations once enacted and released (that is, the rules governing thepurpose, amounts, manner, and timing of obligations and expenditures) isgoverned by various authorities: the terms of the appropriation act itself;legislation, if any, authorizing the appropriation; the ―organic‖ or ―enabling‖legislation which prescribes a function or creates a program which theappropriation funds; general statutory provisions which allow or prohibit certainuses of appropriated funds; and general rules which have been developedlargely through decisions of the Comptroller General and the courts. Thesesources, together with certain provisions of the Constitution of the United States,form the basis of ―appropriations law‖-an area where questions may arise in asmany contexts as there are federal actions that involve spending money.Whether supplies or services are authorized by law depends on three things:The purpose of the purchase,The obligation must occur within the time limits applicable to theappropriation; andThe obligation and expenditure must be within the amounts Congress hasestablished.40
Thus, there are three elements to the concept of availability: purpose, time, andamount. All three must be observed for the obligation or expenditure to be legal.See Appendix C and section 3-2 for help with identifying whether a proposedpurchase is authorized by law.a. Overseas Cardholders who receive authorization and training from theirLevel IV A/OPC may use the GPC to make commercial purchases up to$25,000 if the purchases are made outside the United States, for useoutside the United States, in accordance with DFARS 213.301. Purchaserequirements that exceed the micro-purchase threshold should be referredto a contracting office for formal contracting action. A requirement cannotbe split into smaller component parts to avoid formal contractingprocedures. Splitting requirements solely to keep them under the micropurchasethreshold is prohibited.b. <strong>Contracting</strong> Officers may award contracts and purchase orders that cite aGPC as the method of payment up to the warrant limit of the <strong>Contracting</strong>Officer. It is highly recommended that the Billing Official of Cardholderswith a GPC used for contract payments as authorized above shall be anindividual assigned to the contracting organization in the DAWIA Level IICertified contracting series. Cardholders with a GPC used for contractpayments must comply with the requirements of this regulation forestablishing, funding, reconciling, and approving card purchases when thecard is used as a payment method on a contractual document. Otherindividuals, designated by the contracting officer, under the supervision of41
Page 1 and 2: Army Regulation AR-715-xxREVISED 2
Page 3 and 4: ___________________________________
Page 5 and 6: Table of ContentsChapter 1 - The Go
Page 7 and 8: Appendix G - Formal Reporting Requi
Page 9 and 10: Abbreviations and special terms use
Page 11 and 12: (a) The Government-wide commercial
Page 13 and 14: Schedule (FSS) contracts, orders ma
Page 15 and 16: each MACOM or equivalent organizati
Page 17 and 18: (8) Monitoring Bank transaction rep
Page 19 and 20: (3) Reviewing his or her assigned C
Page 21 and 22: (a) Completing the required initial
Page 23 and 24: illing cycle. If the electronic pur
Page 25 and 26: minimum a GS-11 or higher grade, th
Page 27 and 28: (6) Assisting with resolving accoun
Page 29 and 30: Tutorial prior to being delegated m
Page 31 and 32: . Only those personnel with a conti
Page 33 and 34: and procedures, including standard
Page 35 and 36: determine whether the erroneous pay
Page 37 and 38: Government received value for payme
Page 39: (2) When a Billing Official’s acc
Page 43 and 44: (DAPS) and GSA Global) are not purc
Page 45 and 46: . If resource constraints prevent a
Page 47 and 48: the invoice within five business da
Page 49 and 50: provide formal reports of non-compl
Page 51 and 52: item(s) to be purchased, the mercha
Page 53 and 54: econciled and approved for payment
Page 55 and 56: . Convenience checkbook accounts ar
Page 57 and 58: h. FDC accounts are established in
Page 59 and 60: (2) Convenience checks may be used
Page 61 and 62: 2004 GSA SmartPay Conference Presen
Page 63 and 64: details on a daily basis. This tool
Page 65 and 66: 4-3. Suspected abuse or frauda. All
Page 67 and 68: illing cycles in the reporting peri
Page 69 and 70: DoD, ―Government Charge Card Disc
Page 71 and 72: USC, Title 18, Section 371, Conspir
Page 73 and 74: II deals with pre-purchase approval
Page 75 and 76: Section IIItems That Often Require
Page 77 and 78: work. Before using agency funds for
Page 79 and 80: Fiscal Law IssuesMany questions oft
Page 81 and 82: Small ―samples‖ of ethnic foods
Page 83 and 84: may accrue to individual employees.
Page 85 and 86: 1991). Limited exception: The purch
Page 87 and 88: Gen. 258 (1922) (coats and gloves f
Page 89 and 90: statement within five business days
Page 91 and 92:
7. Does the cardholder obtain all r
Page 94 and 95:
Appendix FSample Letter of Delegati
Page 96 and 97:
FYI reports to Level 3 A/OPC’sRep
Page 98 and 99:
Part II - List Non-EDI Enabled Bill
Page 100 and 101:
DRAFT—NOT FOR IMPLEMENTATIONDepar
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DRAFT—NOT FOR IMPLEMENTATIONAs of
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DRAFT—NOT FOR IMPLEMENTATIONGSA -
Page 106 and 107:
DRAFT—NOT FOR IMPLEMENTATIONand s
Page 108 and 109:
DRAFT—NOT FOR IMPLEMENTATION9) Ce
Page 110 and 111:
DRAFT—NOT FOR IMPLEMENTATIONPurch
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