January 2011 - National Labor Relations Board

10028 COMMUNICATIONS WITH PARTIES10028 Communications with PartiesAgency policy concerning correspondence and communications with parties,including those involved in unfair labor practice proceedings, is set forth in Secs. 11842–11844. Specific guidelines for communications with represented parties are set forth inSecs. 10058, 11842, and 11844 and address: Attorney representatives, see Sec. 10058.2 and 11842.3Designated representatives who are not attorneys, see Sec. 10058.3 and11842.410030 Public Access to FilingsAll field offices will maintain and make readily available files containing copiesof all charges for inspection by members of the public. However, absent unusualcircumstances, charges will not be made available to the public until the day after theyhave been served on the charged party. Copies of charges should be maintained for thecurrent and immediately preceding calendar years.10040 Initial Notice to Parties Upon Filing of Charge10040.1 Acknowledgment of ReceiptImmediately upon docketing of a charge, the Regional Office sends initial lettersby regular mail to the charging party and to the charged party which provide notice andacknowledgment of the filing and the name of the assigned Board agent. The initialletters should: Encourage E-Filing and attach the Agency’s Policies and Procedures forElectronic Communications, see OM Memo 09-41Enclose Forms NLRB-4541 and 4701 andRefer the parties to the Agency’s Website for customer service standards.10040.2 Right to Counsel and Notice of AppearanceForm NLRB-4541 advises a party of the right to be represented by counsel andsummarizes the Board procedures with respect to the charge. Form NLRB-4701, Noticeof Appearance, permits a party to conveniently notify the Agency of the name andaddress of its counsel or other representative. Sec. 10058.1(b).Revised 01/11