SVCC Catalog/Handbook 2017-2018

26 Southside Virginia Community College
AUDITING A COURSE
Students desiring to attend a course without taking the
examination or receiving credit for the course may do so
by registering to audit that course. Students desiring to
audit a course will register in the regular manner and pay
the regular tuition. Permission of the Vice for Academic
and Student Affairs and instructor is required to audit a
course.
Audited courses carry no credit and do not count as a part
of the student’s course load. Students desiring to change
status in a course from audit to credit must do so within
the add/drop period for the session. Changes from credit
to audit must be made by the official last day for students
to withdraw from a class without penalty. After this day,
the audit grade “X” is invalid for students enrolled for
credit.
CHANGE OF REGISTRATION
Students must execute an official Student Registration
Change Form to make changes in their schedule of
classes after the last day to add day classes. Failure to do
so may place their college records in jeopardy.
Withdrawal From a Course
A student may withdraw from a course without academic
penalty during the first 60 percent of the session. The
actual last day of attendance must be recorded on the
Student Registration Change Form. For purposes of enrollment
reporting, the following procedures will apply:
l. If a student withdraws from a class prior to the termination
of the add/drop period for the session, the
student is removed from the class roll and no grade is
awarded.
2. After the add/drop period, but prior to completion of
60 percent of a session, a student who withdraws or is
withdrawn from a course will be assigned a grade of
“W”.
3. After that time, if a student withdraws or is withdrawn
from a course, a grade of “F” will be assigned.
Exceptions to this policy may be made under mitigating
circumstances only if the student is passing at
the time of the withdrawal. Such circumstances must
be documented. Mitigating circumstances are defined
as instances in which the student was unable to
complete the course due to serious illness, death in
immediate family, full-time employment or shift
change, move from area, or instructor or clerical error.
The reason for mitigating circumstances must be listed
on the Student Registration Change Form
and approved by the Vice for Academic of Academics
and Student Affairs.
Official withdrawal for a student shall become effective
on the date that written notification is received by the
Office of Admissions and Records or the date the student
drops the course(s) online using the VCCS SIS. The official
withdrawal date is not the date of the last class attended
unless the two dates coincide. Requests for course
withdrawals should be presented in person or by the student’s
authorized representative whenever possible. Students,
not the college, are responsible for making contact
with instructors except in extreme circumstances.
Withdrawal from the College
Students who wish to withdraw from the college must
contact their academic advisor and a counselor to complete
the appropriate procedure and form. Failure to follow
established procedure could place the student’s college
record in doubt and prejudice his return to this or
another college. The actual last day of attendance must
be recorded on the Student Registration Change Form.
Addition of a Course
The last day to add or change classes is announced in the
class schedule each semester. Any request for entry after
that period must be approved by the student’s ad- visor,
the instructor concerned and the Vice President for
Academic and Student Affairs.
GRADING SYSTEM CREDIT
The grades of A, B, C, D, P, and S are passing grades.
Grades R, F and U are failing grades. Grades of W and X
are final grades carrying no credit. Usually, if a student
transfers to a four-year college or university, only grades
of A, B, and C will be accepted for credit in courses
equivalent to those offered at the four-year college or
university. Students are urged to consult the college or
university to which they desire to transfer. It is the responsibility
of the student to access grades at the end of
each semester through the college’s website at www.
southside.edu. Students should report any discrepan- cies
to the Admissions and Records Office within two weeks
after the official end of the semester.
EXPLANATION OF GRADES
The quality of performance in any academic course is
reported by a letter grade, the assignment of which is the
responsibility of the instructor. These grades denote the
character of study and are assigned quality points as
follows: