Microsoft Office Inside Out: 2013 Edition - Cdn.oreilly.com

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Chapter 1 20 Chapter 1 Inside Office 2013 Your familiarity with Word pays off in OneNote as well: you can apply formatting for headings and body text in OneNote by using the same keyboard shortcuts that work in Word. OneNote also offers excellent tools for searching and organizing information in your notebooks. That capability is invaluable when your collection of notebooks becomes too big for you to find random bits of information simply by flipping through pages. In this book, we devote three chapters to OneNote. If you’re new to the program, we recommend that you start at the beginning and read all the way through to learn some of the subtleties of this unusual but powerful program. Other Office 2013 programs Planning this book involves some trade-offs. Our emphasis is on the four core applications that are common to all Office editions, as well as Outlook, which is in all of the business editions. That leaves three “lesser” applications fighting for attention. Our solution is to devote a chapter to each of these three programs, with enough information to help you get started with each one: ●● Publisher 2013 is a design tool that’s specialized for creating things that don’t fit neatly into Word’s page-based model: invitations, brochures, flyers, cards, and so on. ●● Lync 2013 allows you to communicate with coworkers using voice, video, and messaging, with the option to share screens and collaborate on projects in real time. ● ● Access 2013 manages data, big and small, in applications that keep simple lists as well as front ends to large Microsoft SQL Server databases on server farms.
CHAPTER 2 Installing and updating Office 2013 Choosing an Office edition . . . . . . . . . . . . . . . . . . . . . . . . . 21 Setting up Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Keeping Office up to date . . . . . . . . . . . . . . . . . . . . . . . . . . 38 installing Office 2013 is practically painless. There are few options to choose from, and if you use one of the subscription-based Office 365 options, you can actually begin working within minutes after you begin setup. The most difficult part, in fact, is deciding which Office edition is right for you. In this chapter, we guide you through that decisionmaking process and help you install and configure Office for problem-free performance. Choosing an Office edition Customizing Office with add-ins and apps . . . . . . . . . . . 40 Uninstalling Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 It used to be so simple: you figured out which Office programs you needed, matched that list against the contents of Microsoft’s many Office editions, picked the best match, ran a setup program, and got to work. With Office 2013, the buying decision is more complicated, primarily as a result of the addition of new subscription options to the traditional mix of licenses. Instead of poring over the fine print on the back of software boxes, you need to first ask a series of questions to narrow down your options: Are you a student, teacher, or faculty member at an accredited college or university? As a member of the academic community, you have access to subscription offerings that include just about every program in the Office family, at a price that is a tiny fraction of retail alternatives. If you skip these options, give yourself a failing grade. Do you plan to use Office for commercial or revenue-generating activities or in a nonprofit organization? Two of the most economical Office options contain license terms that specifically prohibit commercial use. There’s no technical restriction to prevent you from using these products for occasional work-related activities, but a business of any size that tries to game the system by using one of these editions risks a potentially expensive audit, with expensive consequences. Which apps do you need? A core of Office programs are in every edition of Office, but you still have to check the roster for each one to ensure that it has the capabilities you 21
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