MANUAL II POWERS AND DUTIES OF OFFICERS AND ...

MANUAL II POWERS AND DUTIES OF OFFICERS AND EMPLOYEES
Corporation and final approval from the Shareholders of the
Corporation in the Annual General Meeting.
(iii) To review the monthly, quarterly, annual accounts of the branches
and submit the same to the Management and in turn to Board of
Directors.
(iv) To get the accounts of the Corporation audited by the Statutory
Auditors as well as by the Comptroller & Auditor General of India
and get the same approved by Board of Directors of the
Corporation and final approval from the Shareholders of the
Corporation in the Annual General Meeting.
(ii) To reconcile the Bank Accounts of the Corporation.
III. Internal Trade Accounts
1. Office Manager
(i) To put up note for approval of Letter of Credit and Bank
Guarantees received from branches.
(ii) To put-up the approved message of Letter of Credit and Bank
Guarantees to branches.
(iii) To submit documents to the bank against Letter of Credit opened
at HO.
(iv) To put-up resale position received from branches on quarterly
basis.
(iii) To prepare statement of Interest on defaulting buyer.
(iv) To prepare hypothecation Statement.
(v) To put up monthly pending invoice & debit notes position
2. Office Manager
(i) To enter cheques and demand drafts received at Head Office in
the receipt register.
(i) To prepare bank receipt of godown as well as National Textile
Corporation and other party.
(ii) To send transfer memos for payments received at Head Office.
(iii) To inform transfer memo numbers to central accounts section
against bank receipt.
(iv) To prepare bank voucher for payment of Internal Trade section.
(v) To prepare bank voucher for payment of Clearing and forwarding
and accordingly sending transfer memo to branch offices.
(vi) To respond all branches (inward Transfer Memo) & to prepare
Journal Vouchers relating to Section.
(vii) To respond debit/credit advices and accordingly to send transfer
memo to branches.
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