Postal Bulletin 22086 - October 3, 2002 - USPS.com® - About

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62 POSTAL BULLETIN 22086 (10-3-02)
POSTAL BULLETIN 22086 (10-3-02) Finance SAFR OFFICES ONLY — HANDBOOK F-1 REVISION Postage Meter Refunds Effective with the implementation of Shared Services Accounting (SS/A), the following procedural change will occur related to refunding postage balances from customer postage meters withdrawn from service. AIC 558, Refund Customer Meter Withdrawn, will no longer be used for refunds of customer postage meter withdrawn from service. Refunds for Computerized Meter Resetting System (CMRS) meters will be processed through the Meter Movement Report (MMR), and refunds will be processed by the accounting service center. Refunds for manually set customer postage meters will be handled as follows: Postage meter vendors will present the customer meter with a completed PS Form 3601-C, Postage Meter Activity Report, to the Post Office for verification and close out. After verification and close out of the postage meter, the Postal Service employee will sign PS Form 3601-C and submit it to the SS/A for payment. We will incorporate this revision into the next printed version of Handbook F-1, Post Office Accounting Procedures, and into the next update of the online version accessible on the Postal Service Policy Net at http://blue.usps.gov/cpim; click on HBKs. HANDBOOK F-1 REVISION Eliminate Change Funds Issued Effective AP-3, FY 2003, Post Offices will no longer use AIC 766, Change Funds Issued, and AIC 366, Change Funds Cleared, to record change funds activities. Change funds may be shipped to a station or branch to be used for change, or funds may be required for establishing a new employee stamp or cash credit. Post Offices will use the authorized unit cash reserve or will authorize an employee with stamp or cash credit at the office to issue the amount Handbook F-1, Post Office Accounting Procedures 7 Accounting for Nonstamp Revenue 71 Postage Meters * * * * * 713 Handling Meter Malfunction * * * * * 713.2 Determining the Amount Due to Customer [Add the following subtitle before the existing text:] SFAS and Non-SFAS Offices * * * * * [Add the following subtitle and text after existing text:] 63 SAFR Offices 1> Calculate the amount due to the customer as the control number minus the current ascending number. 2> Use PS Form 3601-C, Postage Meter Activity Report, to withdraw a postage meter from service. 3> SAFR offices will submit PS Form 3601-C to the shared services/accounting (SS/A) for payment, and a copy will be filed at the unit. — Revenue and Field Accounting, Finance, 10-3-02 of cash required. The amount of cash issued must be reported as follows: For SFAP Offices Post Office management uses the authorized unit cash reserve or authorizes an employee with stamp or cash credit to issue amount of cash required. Record the amount issued in AIC 761, Miscellaneous Suspense Issued, in the unit’s PS Form 1412.
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Postal Bulletin 22086 - October 3, 2002 - USPS.com® - About

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