Postal Bulletin 22086 - October 3, 2002 - USPS.com® - About

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8 POSTAL BULLETIN 22086 (10-3-02) [Add section 531.24, which includes sections 531.241 through 531.247, to read as follows:] 531.24 Maintenance Operating Plan 531.241 Definition The maintenance operating plan is a structured database of information that provides details about operating processes and procedures integral to the maintenance organization. The Maintenance Technical Support Center (MTSC) provides the software tool that enables each site to build and maintain the database. Each locally identified process and procedure is developed by the Maintenance staff to provide information on the tasks, responsible parties, methods, best practices, standard operating procedures, suppliers, customers, associated contracts, critical contacts, supporting documentation, frequency, goals, and results. 531.242 Purpose of the Maintenance Operating Plan The primary objectives of the maintenance operating plan are to: a. Identify and define tasks that Maintenance organizations at the local level use. b. Assign responsibilities for the identified process and its attendant procedures. c. Assess each process to determine the appropriate procedures and methods needed to accomplish each task and define its relationship to supporting the local facility. d. Incorporate and share best practices and standard operating procedures from other facilities and locations. e. Make available and share accumulated data from the plan with the entire maintenance workforce in the facility. 531.243 Requirements for Developing the Plan Maintenance managers or senior Maintenance officials are responsible for developing the maintenance operating plan and must develop the plan as follows: a. Use the format and tool (i.e., software application), which MTSC provides, to develop the maintenance operating plan. b. Consider including in the plan, all tasks that personnel or contractors perform for the site. c. Develop a plan that includes at least the processes and procedures that MTSC has identified and included in the plan template, which is available on the MTSC Web site. d. Identify other processes and procedures that are local or specific to a site and use the plan to continue to develop and improve those processes and procedures. 531.244 Requirements to Update the Plan Once established, the maintenance operating plan must be kept current by the local maintenance manager. When procedures, tasks, or personnel change, the responsible manager must: a. Update the plan to keep it current. b. Make the changes available to everyone on the Maintenance staff. 531.245 Use of Information in the Plan Information (in print or soft form) in the maintenance operating plan defines and quantifies the maintenance function on a local facility level. This information must be up-to-date and readily available to the management (within and outside of the Maintenance organization) and Maintenance staff in the facility to facilitate actions covered by the plan. The report features of the maintenance operating plan allow review of tasks assigned to individuals for accountability, workload balancing, and transition when responsible parties leave the department. New members of the Maintenance staff or Facility Management can use the information to develop an understanding of the tasks performed by maintenance and the processes and procedures used to accomplish those tasks. 531.246 Types of Reports The reports available in the plan include: a. Alert report. A list of scheduled tasks in advance of the required time or tasks that are due. b. Contract report. Specific information about contracts that support tasks within the plan. c. Customer report. A list of customers (individuals and groups) that are defined by the user. d. Detailed report. One-page summaries of all information entered about a specific task. e. Task report. One-line listings covering all tasks defined in the plan. f. Responsibility report. A list of tasks by primary responsibility assignments. g. Trigger report. A list of every task performed or required as the result of some activity (e.g., new manuals, subcontractor on site, or relocation).
POSTAL BULLETIN 22086 (10-3-02) 531.247 References For more information about the maintenance operating plan, refer to the current Master Index Maintenance Management Order (MMO) on the subject Maintenance Operating Plan. * * * * * NEW HANDBOOK AS-508 Section 508 — Maintenance Policies and Programs, Engineering, 10-3-02 The Postal Service published Handbook AS-508, Section 508, to help you understand Section 508 of the Rehabilitation Act. Use the new handbook to: Learn about Section 508. Learn how Section 508 affects you. Learn what you must do to comply with this law. In general, Section 508 requires that federal agencies, including the Postal Service, purchase, develop, or maintain electronic and information technology (EIT) systems that are accessible to people with disabilities. For example, Web pages, computers, software, hardware, telephone systems, and electronic forms are technologies covered by this law. The new handbook makes the following obsolete: MI AS-860-2002-1, Section 508 and USPS Information Technology Accessibility (February 2002). MOP IT-03-16-2001, Section 508 Web Accessibility Guidelines (March 2001). Compliance with Section 508 removes EIT barriers and thereby helps to ensure that every employee and customer can conduct business for and with the Postal Service. The new handbook is available online at the: Postal Service PolicyNet Web site at http://blue.usps.gov/cpim; click on HBKs. USPS Section 508 Accessibility Resources Web site at http://blue.usps.gov/508web. 9 — Technology and Standards, Information Technology, 10-3-02
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Postal Bulletin 22086 - October 3, 2002 - USPS.com® - About

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