Postal Bulletin 22086 - October 3, 2002 - USPS.com® - About

POSTAL BULLETIN 22086 (10-3-02)
Finance
SAFR OFFICES ONLY — HANDBOOK F-1 REVISION
Postage Meter Refunds
Effective with the implementation of Shared Services
Accounting (SS/A), the following procedural change will occur
related to refunding postage balances from customer
postage meters withdrawn from service. AIC 558, Refund
Customer Meter Withdrawn, will no longer be used for refunds
of customer postage meter withdrawn from service.
Refunds for Computerized Meter Resetting System
(CMRS) meters will be processed through the Meter Movement
Report (MMR), and refunds will be processed by the
accounting service center.
Refunds for manually set customer postage meters will
be handled as follows:
Postage meter vendors will present the customer
meter with a completed PS Form 3601-C, Postage
Meter Activity Report, to the Post Office for verification
and close out.
After verification and close out of the postage meter,
the Postal Service employee will sign PS Form
3601-C and submit it to the SS/A for payment.
We will incorporate this revision into the next printed version
of Handbook F-1, Post Office Accounting Procedures,
and into the next update of the online version accessible on
the Postal Service Policy Net at http://blue.usps.gov/cpim;
click on HBKs.
HANDBOOK F-1 REVISION
Eliminate Change Funds Issued
Effective AP-3, FY 2003, Post Offices will no longer use
AIC 766, Change Funds Issued, and AIC 366, Change
Funds Cleared, to record change funds activities. Change
funds may be shipped to a station or branch to be used for
change, or funds may be required for establishing a new
employee stamp or cash credit. Post Offices will use the
authorized unit cash reserve or will authorize an employee
with stamp or cash credit at the office to issue the amount
Handbook F-1, Post Office Accounting
Procedures
7 Accounting for Nonstamp Revenue
71 Postage Meters
* * * * *
713 Handling Meter Malfunction
* * * * *
713.2 Determining the Amount Due to Customer
[Add the following subtitle before the existing text:]
SFAS and Non-SFAS Offices
* * * * *
[Add the following subtitle and text after existing text:]
63
SAFR Offices
1> Calculate the amount due to the customer as the control
number minus the current ascending number.
2> Use PS Form 3601-C, Postage Meter Activity Report,
to withdraw a postage meter from service.
3> SAFR offices will submit PS Form 3601-C to the
shared services/accounting (SS/A) for payment, and
a copy will be filed at the unit.
— Revenue and Field Accounting,
Finance, 10-3-02
of cash required. The amount of cash issued must be reported
as follows:
For SFAP Offices
Post Office management uses the authorized unit
cash reserve or authorizes an employee with stamp
or cash credit to issue amount of cash required. Record
the amount issued in AIC 761, Miscellaneous
Suspense Issued, in the unit’s PS Form 1412.