Postal Bulletin 22086 - October 3, 2002 - USPS.com® - About

68 POSTAL BULLETIN 22086 (10-3-02)
After 30 days, for any amount still pending in the
In-Transit Shipped Report System, SS/A debits
the expense account of the receiving office finance
number.
* * * * *
424.6 Handling Shortages and Damaged Stock
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[Add new 424.65 to read as follows:]
424.65 Shortages in Incoming Stock Shipments at
SAFR Offices
SS/A charges discrepancies in incoming stock shipments
to the finance number of the receiving office, following the
overage and shortage tolerance guidelines.
Note: Discrepancy for factory packaged items also follows
the current PS Form 8144 process.
* * * * *
[Add the following subhead and text after existing text:]
Overages in Incoming Shipments at SAFR Offices
SS/A charges discrepancies in incoming stock shipments
to the finance number of the receiving office, following the
overage and shortage tolerance guidelines.
Note: Discrepancy for factory packaged items also follows
the current PS Form 8144 process.
* * * * *
428 Maintaining Total Stamp Accountability
* * * * *
428.5 Handling Returned Stamp Stock
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[Revise the title of 428.52 to read as follows:]
428.52 Accounting for Stock Returned to the SDO or
SSC
* * * * *
[Add new subhead and text after existing text to read as
follows:]
SAFR Offices
The Post Office returns stamp stock to the SDO or SSC,
enters the information as Stock Returned on Form 17, and
makes the entry into AIC 848, Stock Returned, of the unit’s
PS Form 1412, which creates an item in the In-Transit Returned
Report System. The SDO or SSC receives the stock
and clears the stamp stock item from the In-Transit Shipped
Report System. For items not cleared from the In-Transit
Shipped Report System, the following actions occur:
Within 7 days, SS/A sends an e-mail notification to
the SDO or SSC.
After 14 days, SS/A sends a second e-mail notification
to the SDO or SSC and the district finance manager.
After 30 days, for any amount still pending in the In-
Transit Shipped Report System, SS/A debits the expense
account of the SDO or SSC finance number.
SS/A charges discrepancies in incoming stock shipments
to the finance number of the receiving office, following the
overage and shortage tolerance guidelines.
Note: Discrepancy for factory packaged items also follows
the current PS Form 8144 process.
* * * * *
43 Managing Accountable Paper at a Stamp
Distribution Office
* * * * *
434 Filling Requisitions
* * * * *
434.3 Separating the Requisitions
* * * * *
[Add new 434.37 to read as follows:]
434.37 Shipments to SAFR Offices
The SDO ships stamp stock to the Post Office and enters
the information into the STAMPS system, which creates an
item in the In-Transit Shipped Report System. The Post
Office receives the stock and clears the stamp stock item
from the In-Transit Shipped Report System. For items not
cleared from the In-Transit Shipped Report System, the following
actions occur:
Within 7 days, SS/A sends an e-mail notification to
the office.
After 14 days, SS/A sends a second e-mail notification
to the office and the district finance manager.
After 30 days, for any amount still pending in the
In-Transit Shipped Report System, SS/A debits
the expense account of the receiving office finance
number.
437 Handling Accountable Paper Returns
437.1 Receiving Salable Stock
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[Add new subhead and text after existing text to read as
follows:]
SAFR Offices
The Post Office returns stamp stock to the SDO or SSC,
enters the information as Stock Returned on PS Form 17,
and makes the entry into AIC 848, Stock Returned, of the