Postal Bulletin 22086 - October 3, 2002 - USPS.com® - About

POSTAL BULLETIN 22086 (10-3-02)
From the Units to the SDO or SSC
Within 7 days, SS/A sends an e-mail notification to
the SDO or SSC.
After 14 days, SS/A sends a second e-mail notification
to the SDO or SSC and the district finance manager.
After 30 day, for any amount still pending in the In-
Transit Shipped Report System, SS/A debits the expense
account of the SDO or SSC finance number.
SS/A charges discrepancy amounts to the finance
number of the receiving office following the overage
and shortage tolerance guidelines.
Note: Discrepancy for factory packaged items will also
follow the current PS Form 8144, Stamp Discrepancy
Report, process.
We will incorporate this revision into the next printed version
of Handbook F-1, Post Office Accounting Procedures,
and into the next update of the online version accessible on
the Postal Service Policy Net Web site at
http://blue.usps.gov/cpim; click on HBKs.
Handbook F-1, Post Office Accounting
Procedures
* * * * *
4 Managing Accountable Paper
* * * * *
42 Managing Accountable Paper at Stations,
Branches, and Post Offices With Stamp
Accountability
* * * * *
[Revise the title of 423 to read as follows:]
423 Handling Main Stamp Stock and Unit Reserve
Stamp Stock from SDO
* * * * *
423.5 Receiving and Accounting for Stamp Stock
Received
[Revise the title of 423.51 to read as follows:]
423.51 Accountbook Offices and SFAP Units
* * * * *
[Insert the following subhead and text after existing text:]
SAFR Offices
The SDO ships stamp stock to the Post Office and enters
stamp stock details into the STAMPS system, which
creates an item in the In-Transit Shipped Report System.
The Post Office receives the stock and clears the stamp
stock item from the In-Transit Shipped Report System. For
67
items not cleared from the In-Transit Shipped Report System,
the following actions occur:
Within 7 days, SS/A sends an e-mail notification to
the office.
After 14 days, SS/A sends a second e-mail notification
to the office and the district finance manager.
After 30 days, for any amount still pending in the
In-Transit Shipped Report System, SS/A debits
the expense account of the receiving office finance
number.
* * * * *
[Insert 423.75 to read as follows:]
423.75 Shortages in Incoming Stock Shipments at
SAFR offices
SS/A charges discrepancies in incoming stock shipments
to the finance number of the receiving office, following the
overage and shortage tolerance guidelines.
Note: Discrepancy for factory packaged items also follows
the current PS Form 8144 process.
423.8 Handling Overages in Stamp Stock
[Add new 423.81 to read as follows:]
423.81 Overages in Incoming Shipments at SAFR
Offices
SS/A charges discrepancies in incoming stock shipments
to the finance number of the receiving office, following the
overage and shortage tolerance guidelines.
Note: Discrepancy for factory packaged items also follows
the current PS Form 8144 process.
* * * * *
[Revise the title of 424 to read as follows:]
424 Handling Unit Reserve Stamp Stock from SSC
(formerly SDN)
* * * * *
[Add the following subhead and text after existing text:]
SAFR Offices
The SSC ships stamp stock to the Post Office and enters
stamp stock details into the STAMPS system, which
creates an item in the In-Transit Shipped Report System.
The Post Office receives the stock and clears the stamp
stock item from the In-Transit Shipped Report System. For
items not cleared from the In-Transit Shipped Report System,
the following actions occur:
Within 7 days, SS/A sends an e-mail notification to
the office.
After 14 days, SS/A sends a second e-mail notification
to the office and the district finance manager.